granting permissions to shared mailbox

[Maurice]

We have a number of shared mailboxes where several people can access the same
mailbox e.g. (e-mail address removed) etc etc.

Now when a new user comes along and needs to be given access to this mailbox
(alongside their own one) is there a quick way to do it? I (or a user) ends
up having to log in as the mailbox owner account, bring up the properties and
permissions and add the new user to the mailbox, repeat that for the inbox
and repeat for every additional folder.

Well we have one mailbox that has several hundred sub-folders so you can see
what a long process that is and it is easy to make mistakes.

Is there a simple way to open a mailbox and choose to give user 'X'
permissions to the mailbox and ALL subfolders in one go?

thanks in advance

 

[Sue Mosher [MVP-Outlook]]

The best way to handle this is to manage permissions on the mailbox with a security group, not with individuals. That way, you can set the permission you want with the group, then later just change the group's membership to add or remove members.

Your description sounds like full access to the mailbox is needed, not just access to particular folders. In that case, the Exchange administrator should be managing access from ADU&C, granting Full Control and Send As (or Send On Behalf Of) access to those security groups that need it.

--
Sue Mosher, Outlook MVP
Author of Configuring Microsoft Outlook 2003

and Microsoft Outlook Programming - Jumpstart for
Administrators, Power Users, and Developers

 

[Maurice]

Hi thanks for that you sort of confirmed was I was suspecting.