graphics and file size, version '03

[Helen]

Hi all,

I have inserted a graphic (company logo) in the header of a template.

Initially the logo was .jpeg and large - 500+ kb. The file size was nearly
700 kb. I substituted a .tiff version of the logo of size 6 kb, but when I
saved the template, the file size remained the same. Is this normal? I was
expecting/hoping the size to be reduced radically.

I also tried deleting the logo and inserting a link to the graphic instead,
again without any significant change - the filesize is still nearly 700 kb.

(I tested the .tif by inserting it into a new document, and the filesize is
tiny, as I had expected.)

By the way, I have a userform and macros in the document - but I'm not aware
of them usually taking up heaps of space?? My file size needs to be less
than 100 kb to satisfy customer requirements. I'm hoping I don't have to
rebuild the template in a new document just in order to change the graphic
and thus reduce my filesize?

Any help would be greatly appreciated.

Thanks in advance,

Helen

 

[Tom Conrad]

Helen,
I suspect that you have the fast save option selected.

Select the Tools menu, Options, Save Tab, in the save options section,
deselect allow fast saves. click okay. Then save the file.
This should reduce the file size. If it doesn't then save the file under a
new name.
This process should reduce the file size.

 

[Helen]

Hi Tom,

Thanks so much for your reply!

However I have tried your suggestions and sadly had no success. The Allow
fast saves option was already deselected when I looked in Tools Options, and
I did the file saveas thing to a new name, and the file size remains
unchanged, ie. nearly 700 kb.

Any thing other suggestions?

Thanks heaps for the help.

Best regards,

Helen

 

[Tom Conrad]

100kb! Wow, apparently your client has some extremely tight filesize
restrictions.

A 500-700kb file is a pretty small file by modern standards. Your client is
requesting a file size that would fit on the oldest floppy disk technology
with room to spare.

Have you tried picture compression?
Select the picture, right-click, format picture, picture tab, compress
button.
You can compress the picture for onscreen viewing and for printing.
This might help, but you are starting with a very small picture (6kb), so
I'm not certain this would help.

Do you have embedded versions turned on.
File menu, versions.

When you saved the file with the inital logo, was save a preview picture
turned on?
File menu, properties, summary tab, deselect save preview picture.

Are you embedding fonts? linguistic data? smart tags?
Tools options menu, options, save tab, deselect these options.

Also try these suggestions
<http://office.microsoft.com/en-us/word/HP052307401033.aspx>

== MVP Susan Barnhill posted this reply in a previous discussion group ===
With thanks and respect to Susan. TC
<http://www.pcreview.co.uk/forums/thread-820752.php>

 

[Suzanne S. Barnhill]

There are a number of reasons for excessive file size, including:

1. Fast Saves: Disable this at on the Save tab of Tools | Options.

2. Preview Picture: Clear the check box on the Summary tab of File |
Properties.

3. Versions (File | Versions): Make sure "Automatically save version on
close" is not turned on.

4. Revisions (Tools | Track Changes):
Highlight Changes: Make sure "Highlight changes on screen" is turned on
(or that "Final Showing Markup" is displayed).
Accept/Reject Changes: If "Accept All" or "Reject All" is available then
revisions are present; accept or reject all changes, then turn Track Changes
off.

5. Keep track of formatting (Tools | Options | Edit). This is reportedly a
major cause of file bloat in Word 2002 and above.

6. Embedded True Type fonts (Tools | Options | Save); embedding fonts should
be avoided wherever possible.

7. Embedded linguistic data (Tools | Options | Save).

8. Embedded graphics: When feasible, it is preferable to link the graphics.
That is, when you insert the graphic, click the arrow beside Insert in the
Picture dialog and choose Link to File rather than Insert or Insert and
Link.

9. Embedded objects: These are even worse than ordinary graphics saved with
the document. If you see an { EMBED } code, the graphic is an OLE object.
Unless you need to be able to edit the object in place, unlink it using
Ctrl+Shift+F9.

10. File format: Make sure you are saving as a Word document; in some cases
..rtf (Rich Text Format) files are significantly larger than .doc files.

11. Document corruption: See
http://www.mvps.org/word/FAQs/AppErrors/CorruptDoc.htm.

 

[Helen]

OK...finally!! Thank you Tom and Suzanne!! It's taken forever but I've
followed all of the suggestions from the both of you. I did have to do the
file, saveas htm as per the steps for retrieving corrupted docs at your
wonderful MVP site in the end. But it worked! Hopefully with all those
settings turned off, it won't happen again - phew!

Your help is greatly appreciated thanks again. Helen

 

[Tom Conrad]

Suzanne, please accept my apologies for misspelling your name.

Just call me Tim.