Graphics are moving when printed and fuzzy.

[skittles]

Using Word X: (Mac)
I've laid out my pictures in the margins of "mirror margins" layout.
The pictures and captions are aligned as "in front of text." When in
print preview or printing the pictures come out in different locations
as on screen sometime into the text, partially off the page or into the
captions. This seems to occur at random, as some of the pictures are
actually printed in the locations I have placed them with captions in
place. I've compensated in the past by nudging the photos back and
forth until they printed okay, but with the amount of photos I have
now, this is getting be a more than a day project for simply adjusting
the locations of photos. Please shed some light as to how I should be
placing my photos.

Also they are coming out super fuzzy. JPEGS, should I be setting them
at higher or lower resolutions and do I have to replace each one if I
do, or is there a way to do that within Word? Thanks for any input!

 

[John McGhie [MVP - Word and Word Macintosh]]

There's a lot of detail to be considered in for this question, it's one of
the areas where "everything depends on everything else."

Begin with this help topic: "Position an object in relation to page, text,
or other anchor"

Also take a cruise here:
http://www.word.mvps.org/faqs/drwgrphcs/DrawLayer.htm

And here:
http://www.word.mvps.org/FAQs/DrawingGraphics.htm

Safari has a bug that makes it fail to load those pages: keep hitting
"Refresh" until you get them, or use a different browser

Now: Floating pictures are positioned in relation to their "Anchor". You
need to know what that is, and where it is, for each picture. If the text
of a document changes (and if you change printers, it will) then Word will
try to keep the picture in the same position with respect to its anchor.

Until that would result in the picture being placed off the page. In that
case, Word will give up and position the graphic as close as it can get it
to the anchor, or to the top of the page containing the anchor.

I almost never use (let's face it, I NEVER!) use floating pictures because
of the difficulties of positioning them in long documents. Instead, I
ensure all of my graphics are "inline".

1) Create a blank paragraph
2) Format it with your picture style (e.g. Create a style named "Graphics")
3) Paste the picture into the paragraph.
4) Set the picture's Layout property to "Inline with text"
5) Define the paragraph properties of the style to correctly place each
picture in a uniform position.

Voila! Every picture perfectly placed. Each picture can flow with the
text, and change page as required, and always be correctly positioned

Your "Fuzzy" printing can have a variety of causes. The first thing I would
suspect is that you are using JPEG pictures. JPEG sacrifices detail to
preserve colour when you set the quality rating less than 100 per cent.

If you take a JPEG that looks OK on screen at 96 dpi and print it at the
same size on a colour printer that does 4800 dpi, the result will indeed
look extremely fuzzy.

To get acceptable results when printing, you really need to use an original
with a resolution of 300 dpi or above at the size you want to print it. For
best results, choose the TIFF or PNG formats, or set your quality rating
above 80 in JPEG.

This is a trade-off Colour pictures at "Print" quality are seriously
large. Expect the document to take a long time to open, save, and print.

If you insist on going into the photographs business, have a chat to Santa
about dropping a Dual-G5 with unlimited hard disk space, and a copy of
PhotoShop into your Christmas stocking

Hope this helps

Using Word X: (Mac)
I've laid out my pictures in the margins of "mirror margins" layout.
The pictures and captions are aligned as "in front of text." When in
print preview or printing the pictures come out in different locations
as on screen sometime into the text, partially off the page or into the
captions. This seems to occur at random, as some of the pictures are
actually printed in the locations I have placed them with captions in
place. I've compensated in the past by nudging the photos back and
forth until they printed okay, but with the amount of photos I have
now, this is getting be a more than a day project for simply adjusting
the locations of photos. Please shed some light as to how I should be
placing my photos.

Also they are coming out super fuzzy. JPEGS, should I be setting them
at higher or lower resolutions and do I have to replace each one if I
do, or is there a way to do that within Word? Thanks for any input!

--

Please reply to the newsgroup to maintain the thread. Please do not email
me unless I ask you to.

John McGhie <[email protected]>
Microsoft MVP, Word and Word for Macintosh. Consultant Technical Writer
Sydney, Australia +61 4 1209 1410

 

[skittles]

John,

Thanks for your help. With the format I have, I do need to have the photos
in the margins, and not within the text. But I will look into the frames and
your method of placing within text and moving it rather than floating pics. I
never even thought. .. The anchors I do use for continuity between text and
photograph alignment vertically. However, that doesn't seem to be the
problem, since on screen the photograph is located where it should be. Only
when I go to print (or print preview) the photograph has shifted randomly
only a couple nudges to the right or left. Usually, when the photograph is
anchored, it shifts around if the text or pagebreak or whatever it's anchored
to, moves about, but this isn't the case. I think I will try the frames and
will let you know how it goes.

As for my other problem, I only print at 300 dpi and my photos are the same.
They aren't grainy or "pixalated" but look out of focus. I can't imagine
I'm the only one running into this problem and with Word touting about able
to use JPEGS, I would've only hoped it would be easy (oh, this may be where I
have thing wrong!). Anway, thanks for all your help. I will try these things
and keep you posted. Thanks!

There's a lot of detail to be considered in for this question, it's one of
the areas where "everything depends on everything else."

Begin with this help topic: "Position an object in relation to page, text,
or other anchor"

Also take a cruise here:
http://www.word.mvps.org/faqs/drwgrphcs/DrawLayer.htm

And here:
http://www.word.mvps.org/FAQs/DrawingGraphics.htm

Safari has a bug that makes it fail to load those pages: keep hitting
"Refresh" until you get them, or use a different browser

Now: Floating pictures are positioned in relation to their "Anchor". You
need to know what that is, and where it is, for each picture. If the text
of a document changes (and if you change printers, it will) then Word will
try to keep the picture in the same position with respect to its anchor.

Until that would result in the picture being placed off the page. In that
case, Word will give up and position the graphic as close as it can get it
to the anchor, or to the top of the page containing the anchor.

I almost never use (let's face it, I NEVER!) use floating pictures because
of the difficulties of positioning them in long documents. Instead, I
ensure all of my graphics are "inline".

1) Create a blank paragraph
2) Format it with your picture style (e.g. Create a style named "Graphics")
3) Paste the picture into the paragraph.
4) Set the picture's Layout property to "Inline with text"
5) Define the paragraph properties of the style to correctly place each
picture in a uniform position.

Voila! Every picture perfectly placed. Each picture can flow with the
text, and change page as required, and always be correctly positioned

Your "Fuzzy" printing can have a variety of causes. The first thing I would
suspect is that you are using JPEG pictures. JPEG sacrifices detail to
preserve colour when you set the quality rating less than 100 per cent.

If you take a JPEG that looks OK on screen at 96 dpi and print it at the
same size on a colour printer that does 4800 dpi, the result will indeed
look extremely fuzzy.

To get acceptable results when printing, you really need to use an original
with a resolution of 300 dpi or above at the size you want to print it. For
best results, choose the TIFF or PNG formats, or set your quality rating
above 80 in JPEG.

This is a trade-off Colour pictures at "Print" quality are seriously
large. Expect the document to take a long time to open, save, and print.

If you insist on going into the photographs business, have a chat to Santa
about dropping a Dual-G5 with unlimited hard disk space, and a copy of
PhotoShop into your Christmas stocking

Hope this helps

Using Word X: (Mac)
I've laid out my pictures in the margins of "mirror margins" layout.
The pictures and captions are aligned as "in front of text." When in
print preview or printing the pictures come out in different locations
as on screen sometime into the text, partially off the page or into the
captions. This seems to occur at random, as some of the pictures are
actually printed in the locations I have placed them with captions in
place. I've compensated in the past by nudging the photos back and
forth until they printed okay, but with the amount of photos I have
now, this is getting be a more than a day project for simply adjusting
the locations of photos. Please shed some light as to how I should be
placing my photos.

Also they are coming out super fuzzy. JPEGS, should I be setting them
at higher or lower resolutions and do I have to replace each one if I
do, or is there a way to do that within Word? Thanks for any input!

--

Please reply to the newsgroup to maintain the thread. Please do not email
me unless I ask you to.

John McGhie <[email protected]>
Microsoft MVP, Word and Word for Macintosh. Consultant Technical Writer
Sydney, Australia +61 4 1209 1410

 

[John McGhie [MVP - Word and Word Macintosh]]

Comments inline...

... The anchors I do use for continuity between text and
photograph alignment vertically.

Yeah, the paragraphs to which the anchors are attached move, but the
measurements stay the same. That's what produces this problem.

However, that doesn't seem to be the
problem, since on screen the photograph is located where it should be. Only
when I go to print (or print preview) the photograph has shifted randomly
only a couple nudges to the right or left.

Print Preview is the only one you can trust. Word has three "Views" of a
document, each one using progressively more computer power to generate.
"Normal" view is a power-saving view good for fast editing on large
documents. It's totally dedicated to text creation, and also reveals a lot
of the control characters so you can see what you are doing. Most of us
long document pilots use that almost exclusively because it's so fast and
stable. But it doesn't even pretend to be accurate.

Print Layout view is the next one up. This uses the real font outlines to
generate the shape of the characters and hides non-printing characters. It
uses quite a bit more power so it's slower, and more likely to crash in
large complex documents. It's about 99 per cent WYSIWYG.

Print Preview, on the other hand, is 100 per cent accurate. It actually
"prints" the document to the screen, using the printer driver you are going
to be using. It is 100 per cent accurate, but its power demands are
outrageous. You "can" edit in Print Preview mode, by clicking the Magnify
button. Try not to: word is working so hard in this view that crashes are
likely.

So it's a trade-off: In Print Preview, you will see the picture exactly
where it is going to land on the page, but long documents move like molasses
in winter and your CPU fans will deafen you!

As for my other problem, I only print at 300 dpi and my photos are the same.
They aren't grainy or "pixalated" but look out of focus.

Yeah: JPEGs will do this. As I said: each of the compressed formats
involves a trade-off. In the case of JPEG, the trade off is between
resolution and colour. Colour wins. To get good resolution out of a JPEG,
you have to lift your quality rating above 80.

I can't imagine
I'm the only one running into this problem and with Word touting about able
to use JPEGS, I would've only hoped it would be easy (oh, this may be where I
have thing wrong!).

Well, you're not This is not a "problem", it's a "feature" JPEGs
enable you to choose between small and fuzzy, or big and crisp. The power
is in your hands. Try PNG: that's a non-lossy compression. It will be up
to twice the size, but you don't loose anything.

Hope this helps

There's a lot of detail to be considered in for this question, it's one of
the areas where "everything depends on everything else."

Begin with this help topic: "Position an object in relation to page, text,
or other anchor"

Also take a cruise here:
http://www.word.mvps.org/faqs/drwgrphcs/DrawLayer.htm

And here:
http://www.word.mvps.org/FAQs/DrawingGraphics.htm

Safari has a bug that makes it fail to load those pages: keep hitting
"Refresh" until you get them, or use a different browser

Now: Floating pictures are positioned in relation to their "Anchor". You
need to know what that is, and where it is, for each picture. If the text
of a document changes (and if you change printers, it will) then Word will
try to keep the picture in the same position with respect to its anchor.

Until that would result in the picture being placed off the page. In that
case, Word will give up and position the graphic as close as it can get it
to the anchor, or to the top of the page containing the anchor.

I almost never use (let's face it, I NEVER!) use floating pictures because
of the difficulties of positioning them in long documents. Instead, I
ensure all of my graphics are "inline".

1) Create a blank paragraph
2) Format it with your picture style (e.g. Create a style named "Graphics")
3) Paste the picture into the paragraph.
4) Set the picture's Layout property to "Inline with text"
5) Define the paragraph properties of the style to correctly place each
picture in a uniform position.

Voila! Every picture perfectly placed. Each picture can flow with the
text, and change page as required, and always be correctly positioned

Your "Fuzzy" printing can have a variety of causes. The first thing I would
suspect is that you are using JPEG pictures. JPEG sacrifices detail to
preserve colour when you set the quality rating less than 100 per cent.

If you take a JPEG that looks OK on screen at 96 dpi and print it at the
same size on a colour printer that does 4800 dpi, the result will indeed
look extremely fuzzy.

To get acceptable results when printing, you really need to use an original
with a resolution of 300 dpi or above at the size you want to print it. For
best results, choose the TIFF or PNG formats, or set your quality rating
above 80 in JPEG.

This is a trade-off Colour pictures at "Print" quality are seriously
large. Expect the document to take a long time to open, save, and print.

If you insist on going into the photographs business, have a chat to Santa
about dropping a Dual-G5 with unlimited hard disk space, and a copy of
PhotoShop into your Christmas stocking

Hope this helps

Using Word X: (Mac)
I've laid out my pictures in the margins of "mirror margins" layout.
The pictures and captions are aligned as "in front of text." When in
print preview or printing the pictures come out in different locations
as on screen sometime into the text, partially off the page or into the
captions. This seems to occur at random, as some of the pictures are
actually printed in the locations I have placed them with captions in
place. I've compensated in the past by nudging the photos back and
forth until they printed okay, but with the amount of photos I have
now, this is getting be a more than a day project for simply adjusting
the locations of photos. Please shed some light as to how I should be
placing my photos.

Also they are coming out super fuzzy. JPEGS, should I be setting them
at higher or lower resolutions and do I have to replace each one if I
do, or is there a way to do that within Word? Thanks for any input!

--

Please reply to the newsgroup to maintain the thread. Please do not email
me unless I ask you to.

John McGhie <[email protected]>
Microsoft MVP, Word and Word for Macintosh. Consultant Technical Writer
Sydney, Australia +61 4 1209 1410

--

Please reply to the newsgroup to maintain the thread. Please do not email
me unless I ask you to.

John McGhie <[email protected]>
Microsoft MVP, Word and Word for Macintosh. Consultant Technical Writer
Sydney, Australia +61 4 1209 1410

 

[Paul Berkowitz]

Print Layout view is the next one up. This uses the real font outlines to
generate the shape of the characters and hides non-printing characters.

You mean Page Layout (not Print Layout) view, on the Mac. It can hide
non-printing characters _if YOU ask it to_, just like Normal view can.
Perhaps YOU choose to have things set up so that Normal shows non-printing
characters and Page Layout view does not (via custom toolbars an macros?),
but both views can do either. Perhaps there are some fine differences that
I'm not aware of, John - that's quite possible. But intrinsically, you can
show or hide non-printing characters in either view at will - whether from
Preferences or by clicking the ¶ button in the Standard Toolbar.


--
Paul Berkowitz
MVP MacOffice
Entourage FAQ Page: <http://www.entourage.mvps.org/faq/index.html>
AppleScripts for Entourage: <http://macscripter.net/scriptbuilders/>

Please "Reply To Newsgroup" to reply to this message. Emails will be
ignored.

PLEASE always state which version of Microsoft Office you are using -
**2004**, X or 2001. It's often impossible to answer your questions
otherwise.

 

[Data Recovery Expert]

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http://www.DataDoctor.biz/author.htm



Regards

TT

 

[John McGhie [MVP - Word and Word Macintosh]]

Yeah, well, I *was* simplifying things a little to avoid having to send the
entire 900-page book I haven't written yet with the post; I figured the user
might want a response slightly sooner than five years

So I left out some of the swings and roundabouts.

Paul's quite correct: Page Layout View (or whatever they call it next week:
the "middle one" ) only hides stuff if you ask it to. But if you don't
ask it to, then it's not WYSIWYG, which sorta defeats the purpose.

Normal View, on the other hand, can show some extra things that won't appear
at all in Page Layout View: its representation of Section Breaks springs to
mind: while you "can" *usually* see them in Page Layout View, you can
*always* see them in Normal View, and I rely on that feature. Headers and
footers, on the other hand, do not exist yet, and thus can never be seen, in
Normal View, and on an iBook I would rather have the screen real estate for
editing, so that suits me.

So Paul's quite correct: you can set up Normal View to hide non-printing
characters. If you do that, you get a bad-looking display that's difficult
to use for editing: defeats the purpose a bit.

Or you can turn on all the fruit in Page Layout View. If you do, you get a
power-guzzling non-WYSIWYG display that also looks awful, but is not as
useful as Normal View and crashes a lot.

Those of us who can afford dual-G5's could even choose to do all of their
editing in Print Preview mode. If they do, they will find out a lot about
the thermal tolerance of the G5's cooling solution, and fully explore the
effectiveness of their backup strategy. But they will have a really
nice-looking display and never get any surprises about the positioning of
their pictures

Cheers

You mean Page Layout (not Print Layout) view, on the Mac. It can hide
non-printing characters _if YOU ask it to_, just like Normal view can.
Perhaps YOU choose to have things set up so that Normal shows non-printing
characters and Page Layout view does not (via custom toolbars an macros?),
but both views can do either. Perhaps there are some fine differences that
I'm not aware of, John - that's quite possible. But intrinsically, you can
show or hide non-printing characters in either view at will - whether from
Preferences or by clicking the ¶ button in the Standard Toolbar.

--

Please reply to the newsgroup to maintain the thread. Please do not email
me unless I ask you to.

John McGhie <[email protected]>
Microsoft MVP, Word and Word for Macintosh. Consultant Technical Writer
Sydney, Australia +61 4 1209 1410

 

[Jeffrey Weston [MSFT]]

Hello,

Would it be possible for you to send me the document your having trouble
with?

I'd like to take a closer look, to see if there is a more elegant workaround
for you. You can send the document to my email address:
(e-mail address removed), if you wish.

Thanks
--
Jeffrey Weston
Mac Word Test
Macintosh Business Unit
Microsoft

This posting is provided "AS IS" with no warranties, and confers no rights.

 

[skittles]

So a small update on this word doc...

I'm currently "testing" by reinserting pics in PNG or TIF instead of JPEGS,
upping them to 300 dpi where I hadn't and changing the size of the pics to
the size which it will be in the document. I've compare the two printouts and
there seems to be some improvements. But not great yet... Also, the original
pictures that were scanned were in high quality, but the pics from digital
camera, not so good (bigger in size though so I reduced the size and made it
300 dpi). I'm starting think that maybe my printer just ain't that great.
Nonetheless, thanks for the help, I think it'll just have to do for now.
Besides, this document isn't supposed to be that showy in the first place.

I found out why some of my pictures moved and others didn't. Okay, I lied, I
don't know why, but I know which ones. I had inserted all pics into Word and
then manipulated them. The ones that couldn't stay put when printing the doc
were the ones I rotated. Frames don't allow rotations either (Please let me
know if I can! But, I don't know how). So, rotating the original pic and
reinserting them again as floating pics worked. I hope this is helpful for
other people using floating pictures - DON"T ROTATE THEM!

Oh, and I'm trying to select both the floating pic and caption to be
together in one frame. Is that possible?

Thanks!

 

[skittles]

Paul,

PLEASE always state which version of Microsoft Office you are using -
**2004**, X or 2001. It's often impossible to answer your questions
otherwise.

If this was directed to me (original posting) I state that I am using Word X:

"Using Word X: (Mac)"

 

[skittles]

Jeffrey,

Thanks for the offer. It's a confidential document, so I'll have to take
some things out, but I'll send you maybe a couple pages from it. It will
take me awhile, but I'll do it.

Thanks,
Skit

 

[Paul Berkowitz]

Paul,


If this was directed to me (original posting) I state that I am using Word X:

"Using Word X: (Mac)"

It's part of my signature and always appears. I'm glad you included your
version.

Now here it comes again:

--
Paul Berkowitz
MVP MacOffice
Entourage FAQ Page: <http://www.entourage.mvps.org/faq/index.html>
AppleScripts for Entourage: <http://macscripter.net/scriptbuilders/>

Please "Reply To Newsgroup" to reply to this message. Emails will be
ignored.

PLEASE always state which version of Microsoft Office you are using -
**2004**, X or 2001. It's often impossible to answer your questions
otherwise.

 

[Jeffrey Weston [MSFT]]

No problem, that would be great!