Graphs will not be shown in XP

[gochippy]

Hi, I am experiencing some problems with the graphs in the PP. Here
is what I did.
1) Created a word document by XP (at work). This word document
includes many graphs made by Excel (at work).
2) I e-mailed the finished word document (size about 254K) to my home
computer (OSX 10.4.8, most recent version of Office for Mac).
3) I created PPT by transferring the word contents (including
graphs). It became a total 21 pages.
4) Opened slide show and everything was OK (nicely done).
5) This PPT file was e-mailed to my office by a few different ways
(zipped and sent, simply attached and sent).
6) When tried to open this PPT file by using XP's viewer, all graphs
were not shown, instead small Xs appeared. The other contents were
OK. The outline of graphs (like a frame) was seen but no bars, no
figures or lines.
7) Since the Viewer in my office computer was 2003 version, I updated
to 2007 version, but the result was the same.
8) Then I saved my original PPT file into the Thumb Drive (1GB) at
home and physically transferred to my office computer instead of using
e-mails.
9) The result was the same.
The above process was done just because my office computer (XP) does
not have PPT application; just a viewer.
Is this pretty normal? I read an old thread in this group and this is
something not fixable... I am kinda new to Power Point but was able
to create a decent file. I wonder the way I created PPT file at home
was incorrect? Even if so, I was able to see the slide show without
any problem.

Please someone help me out. I will appreciate if you have any
solutions or advise. Thank you, Taro

 

[Jim Gordon MVP]

Hi,

This is a frequently answered question, so there's an FAQ about it here:
http://pptfaq.com/FAQ00064.htm

It sounds to me that the steps you took to copy the graphs into the
presentation resulted in links to the source rather than the graphs
themselves being copied.

Everything looks good on the computer that created the links because the
source is there. When you move the presentation to another computer the
source is no longer available so you see a red X.

There are lots of ways to transfer graphs from one program to another. Do
the graphs need to be editable in the presentation or would pictures of the
graphs do just as well?

-Jim Gordon
Mac MVP

Hi, I am experiencing some problems with the graphs in the PP. Here
is what I did.
1) Created a word document by XP (at work). This word document
includes many graphs made by Excel (at work).
2) I e-mailed the finished word document (size about 254K) to my home
computer (OSX 10.4.8, most recent version of Office for Mac).
3) I created PPT by transferring the word contents (including
graphs). It became a total 21 pages.
4) Opened slide show and everything was OK (nicely done).
5) This PPT file was e-mailed to my office by a few different ways
(zipped and sent, simply attached and sent).
6) When tried to open this PPT file by using XP's viewer, all graphs
were not shown, instead small Xs appeared. The other contents were
OK. The outline of graphs (like a frame) was seen but no bars, no
figures or lines.
7) Since the Viewer in my office computer was 2003 version, I updated
to 2007 version, but the result was the same.
8) Then I saved my original PPT file into the Thumb Drive (1GB) at
home and physically transferred to my office computer instead of using
e-mails.
9) The result was the same.
The above process was done just because my office computer (XP) does
not have PPT application; just a viewer.
Is this pretty normal? I read an old thread in this group and this is
something not fixable... I am kinda new to Power Point but was able
to create a decent file. I wonder the way I created PPT file at home
was incorrect? Even if so, I was able to see the slide show without
any problem.

Please someone help me out. I will appreciate if you have any
solutions or advise. Thank you, Taro

--
Jim Gordon
Mac MVP

MVPs are not Microsoft Employees
MVP info

 

[gochippy]

Hi,

This is a frequently answered question, so there's an FAQ about it here:http://pptfaq.com/FAQ00064.htm

It sounds to me that the steps you took to copy the graphs into the
presentation resulted in links to the source rather than the graphs
themselves being copied.

Everything looks good on the computer that created the links because the
source is there. When you move the presentation to another computer the
source is no longer available so you see a red X.

There are lots of ways to transfer graphs from one program to another. Do
the graphs need to be editable in the presentation or would pictures of the
graphs do just as well?

-Jim Gordon
Mac MVP

Quoting from "(e-mail address removed)" <[email protected]>, in article
(e-mail address removed), on [DATE:

Hi, I am experiencing some problems with the graphs in the PP. Here
is what I did.
1) Created a word document by XP (at work). This word document
includes many graphs made by Excel (at work).
2) I e-mailed the finished word document (size about 254K) to my home
computer (OSX 10.4.8, most recent version of Office for Mac).
3) I created PPT by transferring the word contents (including
graphs). It became a total 21 pages.
4) Opened slide show and everything was OK (nicely done).
5) This PPT file was e-mailed to my office by a few different ways
(zipped and sent, simply attached and sent).
6) When tried to open this PPT file by using XP's viewer, all graphs
were not shown, instead small Xs appeared. The other contents were
OK. The outline of graphs (like a frame) was seen but no bars, no
figures or lines.
7) Since the Viewer in my office computer was 2003 version, I updated
to 2007 version, but the result was the same.
8) Then I saved my original PPT file into the Thumb Drive (1GB) at
home and physically transferred to my office computer instead of using
e-mails.
9) The result was the same.
The above process was done just because my office computer (XP) does
not have PPT application; just a viewer.
Is this pretty normal? I read an old thread in this group and this is
something not fixable... I am kinda new to Power Point but was able
to create a decent file. I wonder the way I created PPT file at home
was incorrect? Even if so, I was able to see the slide show without
any problem.

Please someone help me out. I will appreciate if you have any
solutions or advise. Thank you, Taro

--
Jim Gordon
Mac MVP

MVPs are not Microsoft Employees
MVP infohttp://mvp.support.microsoft.com/

Jim:

Thanks for your help. The graphs that I use for the presentation do
not have to be editable. My presentation will be very simple and the
graph itself is also just simple bar or line graph. I have about 12
graphs total within 21 page presentation. The rests are headlines and
some supporting sentenses. Since my PPT file was made at home by
simply copying the original document, made by Word (at work, by XP)
which also included graphs from Excel (at work, by XP), I should try
to copy/paste from original Excel file to PPT, instead of taking out
from the word. I am going to try this metod tonight and see what will
happen. I will post my updates shortly. Thanks again for your
advise.

 

[gochippy]

Hi,

This is a frequently answered question, so there's an FAQ about it here:http://pptfaq.com/FAQ00064.htm

It sounds to me that the steps you took to copy the graphs into the
presentation resulted in links to the source rather than the graphs
themselves being copied.

Everything looks good on the computer that created the links because the
source is there. When you move the presentation to another computer the
source is no longer available so you see a red X.

There are lots of ways to transfer graphs from one program to another. Do
the graphs need to be editable in the presentation or would pictures of the
graphs do just as well?

-Jim Gordon
Mac MVP

Quoting from "(e-mail address removed)" <[email protected]>, in article
(e-mail address removed), on [DATE:

Hi, I am experiencing some problems with the graphs in the PP. Here
is what I did.
1) Created a word document by XP (at work). This word document
includes many graphs made by Excel (at work).
2) I e-mailed the finished word document (size about 254K) to my home
computer (OSX 10.4.8, most recent version of Office for Mac).
3) I created PPT by transferring the word contents (including
graphs). It became a total 21 pages.
4) Opened slide show and everything was OK (nicely done).
5) This PPT file was e-mailed to my office by a few different ways
(zipped and sent, simply attached and sent).
6) When tried to open this PPT file by using XP's viewer, all graphs
were not shown, instead small Xs appeared. The other contents were
OK. The outline of graphs (like a frame) was seen but no bars, no
figures or lines.
7) Since the Viewer in my office computer was 2003 version, I updated
to 2007 version, but the result was the same.
8) Then I saved my original PPT file into the Thumb Drive (1GB) at
home and physically transferred to my office computer instead of using
e-mails.
9) The result was the same.
The above process was done just because my office computer (XP) does
not have PPT application; just a viewer.
Is this pretty normal? I read an old thread in this group and this is
something not fixable... I am kinda new to Power Point but was able
to create a decent file. I wonder the way I created PPT file at home
was incorrect? Even if so, I was able to see the slide show without
any problem.
Please someone help me out. I will appreciate if you have any
solutions or advise. Thank you, Taro

MVPs are not Microsoft Employees
MVP infohttp://mvp.support.microsoft.com/

Jim:

Thanks for your help. The graphs that I use for the presentation do
not have to be editable. My presentation will be very simple and thegraphitself is also just simple bar or linegraph. I have about 12
graphs total within 21 page presentation. The rests are headlines and
some supporting sentenses. Since my PPT file was made at home by
simply copying the original document, made by Word (at work, by XP)
which also included graphs from Excel (at work, by XP), I should try
to copy/paste from original Excel file to PPT, instead of taking out
from the word. I am going to try this metod tonight and see what will
happen. I will post my updates shortly. Thanks again for your
advise.- Hide quoted text -

- Show quoted text -

I did several ways to create PPT file by referring the link but it was
not successful. I brought back the original excel file from XP to
home (used a thumb drive) and copied the graphs and pasted into PPT
file. Open the finished PPT file in XP PP viewer and still X
appeared. Tried PPT viewer 2003 and 2007 version on XP and neither
worked. It seems I will have to give up the presentation by using
PPT, which I am now very frustrated. My first PPT file, created by
iMac was about 254K and it became 560K in size after I re-did the
graph transfer.

 

[gochippy]

On Feb 8, 9:38 pm, Jim Gordon MVP <[email protected]>
wrote:

Hi,
This is a frequently answered question, so there's an FAQ about it here:http://pptfaq.com/FAQ00064.htm
It sounds to me that the steps you took to copy the graphs into the
presentation resulted in links to the source rather than the graphs
themselves being copied.
Everything looks good on the computer that created the links because the
source is there. When you move the presentation to another computer the
source is no longer available so you see a red X.
There are lots of ways to transfer graphs from one program to another. Do
the graphs need to be editable in the presentation or would pictures of the
graphs do just as well?
-Jim Gordon
Mac MVP
Quoting from "(e-mail address removed)" <[email protected]>, in article
(e-mail address removed), on [DATE:
Hi, I am experiencing some problems with the graphs in the PP. Here
is what I did.
1) Created a word document by XP (at work). This word document
includes many graphs made by Excel (at work).
2) I e-mailed the finished word document (size about 254K) to my home
computer (OSX 10.4.8, most recent version of Office for Mac).
3) I created PPT by transferring the word contents (including
graphs). It became a total 21 pages.
4) Opened slide show and everything was OK (nicely done).
5) This PPT file was e-mailed to my office by a few different ways
(zipped and sent, simply attached and sent).
6) When tried to open this PPT file by using XP's viewer, all graphs
were not shown, instead small Xs appeared. The other contents were
OK. The outline of graphs (like a frame) was seen but no bars, no
figures or lines.
7) Since the Viewer in my office computer was 2003 version, I updated
to 2007 version, but the result was the same.
8) Then I saved my original PPT file into the Thumb Drive (1GB) at
home and physically transferred to my office computer instead of using
e-mails.
9) The result was the same.
The above process was done just because my office computer (XP) does
not have PPT application; just a viewer.
Is this pretty normal? I read an old thread in this group and this is
something not fixable... I am kinda new to Power Point but was able
to create a decent file. I wonder the way I created PPT file at home
was incorrect? Even if so, I was able to see the slide show without
any problem.
Please someone help me out. I will appreciate if you have any
solutions or advise. Thank you, Taro
--
Jim Gordon
Mac MVP
MVPs are not Microsoft Employees
MVP infohttp://mvp.support.microsoft.com/

Jim:

Thanks for your help. The graphs that I use for the presentation do
not have to be editable. My presentation will be very simple and thegraphitself is also just simple bar or linegraph. I have about 12
graphs total within 21 page presentation. The rests are headlines and
some supporting sentenses. Since my PPT file was made at home by
simply copying the original document, made by Word (at work, by XP)
which also included graphs from Excel (at work, by XP), I should try
to copy/paste from original Excel file to PPT, instead of taking out
from the word. I am going to try this metod tonight and see what will
happen. I will post my updates shortly. Thanks again for your
advise.- Hide quoted text -

- Show quoted text -

I did several ways to create PPT file by referring the link but it was
not successful. I brought back the original excel file from XP to
home (used a thumb drive) and copied the graphs and pasted into PPT
file. Open the finished PPT file in XP PP viewer and still X
appeared. Tried PPT viewer 2003 and 2007 version on XP and neither
worked. It seems I will have to give up the presentation by using
PPT, which I am now very frustrated. My first PPT file, created by
iMac was about 254K and it became 560K in size after I re-did the
graph transfer.

Here is my update. The PPT file I created was viewable (all pages and
graphs) by the full version of PPT on XP. I do not have it but our
other office people in different city have and saw all contents.
Also, our IT man found a link that says the graphs should be created
by PPT, not by Excel. This is something I will try later. It seems
Excel and PPT, although they are both from Microsoft, do not have a
good compatibility. I also did not know that PPT can create graph. I
learned somthing new today.

 

[Jim Gordon MVP]

Hi Chippy,

The problem is sort of a wealth of riches. There is a lot of different ways
to create graphs in Office products. Each way of creating the graphs has its
own benefits and sometimes drawbacks.

Jon Peltier has an excellent web site devoted to the topic of graphs in
Excel:
http://peltiertech.com/Excel/Charts/index.html

And as you discovered there's another program with office just for graphs.
It's called Microsoft Graph. It has the same graphing capabilities but
without the formula calculations.

You can put both types of graphs into any Office application, and you can
copy, paste, link, and save them various ways. For years I've wanted to
write a comprehensive article about them, but every time I got started I
realized how complex the whole topic is to try to explain.

Even copying and pasting offers a lot of choices. You can copy a graph and
paste a copy of the entire graph as a graph, or you can paste it as a link,
or you can paste it as a picture. If you hold down the shift key you can
copy a graph as a picture. You can copy the data and paste the data or paste
a link to the source data in another file. The source can be Excel or
Microsoft Graph. Yikes! So many options.

Each set of steps that are taken produces different results. Pictures can't
be edited or easily updated if the source data changes. Links require the
source be available. Pasting the entire graph object without creating a link
means you have two independent sets of data, which could be a problem if the
graph needs to be updated from a source. The source origination could be a
web page that Excel is polling via web query that Excel runs on a schedule.

And then toss in how the recipient of the file will look at it. Will they
have PowerPoint, a PowerPoint viewer, OpenOffice, NeoOffice, or some other
viewing program? Do you want them to be able to manipulate the graphs or
just look at them? How do you plan to use and/or distribute the
presentations (disk, email, present on screen to an audience?

So to properly analyze your original posting and offer some suggestions
let's start over.

It sounds to me like your audience is people who will be opening the
PowerPoint presentation in either the Windows PowerPoint viewer or on
Windows using some version (which?) of PowerPoint. These people won't need
to edit the graphs in any way, correct?

If my assumptions are correct, then I'll suggest this method of getting the
graphs out of Excel and into Word or PowerPoint.

In Excel select a graph (you'll see the corners of the graph box get little
boxes when it is selected). Hold the shift key down and from the Edit menu
choose Copy Picture. Then switch to PowerPoint and use Edit Paste, or
Apple+V or right-click paste.

Try one and see how it works for you.

-Jim Gordon
Mac MVP

On Feb 8, 9:38 pm, Jim Gordon MVP <[email protected]>
wrote:

This is a frequently answered question, so there's an FAQ about it
here:http://pptfaq.com/FAQ00064.htm

It sounds to me that the steps you took to copy the graphs into the
presentation resulted in links to the source rather than the graphs
themselves being copied.

Everything looks good on the computer that created the links because the
source is there. When you move the presentation to another computer the
source is no longer available so you see a red X.

There are lots of ways to transfer graphs from one program to another. Do
the graphs need to be editable in the presentation or would pictures of the
graphs do just as well?

-Jim Gordon
Mac MVP

Quoting from "(e-mail address removed)" <[email protected]>, in article
(e-mail address removed), on [DATE:

Hi, I am experiencing some problems with the graphs in the PP. Here
is what I did.
1) Created a word document by XP (at work). This word document
includes many graphs made by Excel (at work).
2) I e-mailed the finished word document (size about 254K) to my home
computer (OSX 10.4.8, most recent version of Office for Mac).
3) I created PPT by transferring the word contents (including
graphs). It became a total 21 pages.
4) Opened slide show and everything was OK (nicely done).
5) This PPT file was e-mailed to my office by a few different ways
(zipped and sent, simply attached and sent).
6) When tried to open this PPT file by using XP's viewer, all graphs
were not shown, instead small Xs appeared. The other contents were
OK. The outline of graphs (like a frame) was seen but no bars, no
figures or lines.
7) Since the Viewer in my office computer was 2003 version, I updated
to 2007 version, but the result was the same.
8) Then I saved my original PPT file into the Thumb Drive (1GB) at
home and physically transferred to my office computer instead of using
e-mails.
9) The result was the same.
The above process was done just because my office computer (XP) does
not have PPT application; just a viewer.
Is this pretty normal? I read an old thread in this group and this is
something not fixable... I am kinda new to Power Point but was able
to create a decent file. I wonder the way I created PPT file at home
was incorrect? Even if so, I was able to see the slide show without
any problem.

Please someone help me out. I will appreciate if you have any
solutions or advise. Thank you, Taro

MVPs are not Microsoft Employees
MVP infohttp://mvp.support.microsoft.com/

Thanks for your help. The graphs that I use for the presentation do
not have to be editable. My presentation will be very simple and
thegraphitself is also just simple bar or linegraph. I have about 12
graphs total within 21 page presentation. The rests are headlines and
some supporting sentenses. Since my PPT file was made at home by
simply copying the original document, made by Word (at work, by XP)
which also included graphs from Excel (at work, by XP), I should try
to copy/paste from original Excel file to PPT, instead of taking out
from the word. I am going to try this metod tonight and see what will
happen. I will post my updates shortly. Thanks again for your
advise.- Hide quoted text -

- Show quoted text -

I did several ways to create PPT file by referring the link but it was
not successful. I brought back the original excel file from XP to
home (used a thumb drive) and copied the graphs and pasted into PPT
file. Open the finished PPT file in XP PP viewer and still X
appeared. Tried PPT viewer 2003 and 2007 version on XP and neither
worked. It seems I will have to give up the presentation by using
PPT, which I am now very frustrated. My first PPT file, created by
iMac was about 254K and it became 560K in size after I re-did the
graph transfer.

Here is my update. The PPT file I created was viewable (all pages and
graphs) by the full version of PPT on XP. I do not have it but our
other office people in different city have and saw all contents.
Also, our IT man found a link that says the graphs should be created
by PPT, not by Excel. This is something I will try later. It seems
Excel and PPT, although they are both from Microsoft, do not have a
good compatibility. I also did not know that PPT can create graph. I
learned somthing new today.

--
Jim Gordon
Mac MVP

MVPs are not Microsoft Employees
MVP info