Group Calendar or Company Calender

[Casey]

I would like to setup a public calendar for my group that will display
everyone's meetings on one calendar. Currently we have a public calender that
everyone has to copy their meetings onto, and then go back and update both if
anything changes. Any ideas?

Thanks

 

[Brian Tillman]

I would like to setup a public calendar for my group that will display
everyone's meetings on one calendar. Currently we have a public
calender that everyone has to copy their meetings onto, and then go
back and update both if anything changes. Any ideas?

You're already taking that I believe to be the best approach. You can buy
software to sync the individuals' calendars with the public folder calendar,
but absent that, it's a matter of discipline.

 

[Judy Gleeson \(MVP Outlook\)]

Have a look at Group Schedules (on versions 2002, 2003 and 2007). These
show you what's on people's Calendars. You can set one up with your team on
it and have almost instant access anytime - no duplication, nothing missing,
no double handling.

--

Judy Gleeson
MVP Outlook
Trainer and Consultant

read my articles here: www.judygleeson.com
Canberra, Australia

how to post questions: http://support.microsoft.com/?id=555375

 

[Brian Tillman]

Have a look at Group Schedules (on versions 2002, 2003 and 2007).
These show you what's on people's Calendars. You can set one up with
your team on it and have almost instant access anytime - no
duplication, nothing missing, no double handling.

Oops. I didn't ever look at that feature.

 

[Judy Gleeson \(MVP Outlook\)]

It's one that hardly anyone ever finds. But once they do... lol

Judy Gleeson
MVP Outlook
Trainer and Consultant

read my articles here: www.judygleeson.com
Canberra, Australia

how to post questions: http://support.microsoft.com/?id=555375

 

[Casey]

We have 2003, and I went and setup the group schedule. But the team members
that have been added do not show the details when they open it, they can only
see free/busy for everyone else. Each of us can see the details of our own
schedule, but not anyone elses, and none of them are set to private. Is there
an option to change this?

Thanks for the help,
Casey

 

[Judy Gleeson \(MVP Outlook\)]

When a team uses Outlook and Exchange, the Group Schedules will enbale them
to see each other's Free/Busy data. They will also see the details of their
own meetings (as they have Permission to do so). To see details of other
people's meetings they will need to give each team member Permission to
their Calendar.

With Permissions given, what happens is that all meetings, apart from those
marked Private, are now able to be seen by the whole team.

I hope that clarifies how it works. Go set some permissions on Calendars!

Judy Gleeson
MVP Outlook
Trainer and Consultant

read my articles here: www.judygleeson.com
Canberra, Australia

how to post questions: http://support.microsoft.com/?id=555375