Having trouble keeping step numbers on same page as screen shots

[stanj6769]

I am writing some software documentation and using screen captures to
illustrate the steps I'm explaining. Often the page wrapping frustrates me in
Word and I can't seem to figure out how to fix it. For example, I'll have
something sort of like this.

1. Click this button.
2. Select this option.

<Screen capture (PNG, JPG, etc.) goes here>

3. Click OK.

There's plenty of room for Step 3 on the page, but for some reason, Word
wraps it to the next page. Or it wraps the graphic to the next page, when
there's plenty of room for it to stay on the page where I want it. I have
tried Keep Lines Together, Keep with Next, turning Widow/Orphan on or off,
etc. (in the Paragraph dialog box). But nothing seems to allow me to
overrule Word so I can put the graphic where I want it. I don't want the
graphic on one page, but the step illustrated in that graphic on the next
page. If I try to manually wrap the graphic to the next page, to keep it
together, Word increments the Step numbers when I don't want it to, just
because I do a page break.

In WordPerfect, I used to be able to use the Block Protect feature and then
highlight the step and the graphic (or whatever) and say "keep together, or
keep on same page", etc. WordPerfect would then force the range of stuff I
highlighted, to be on the same page as each other. I can't find any
equivalent of this in Word. I need a way to force Word to allow certain
elements to stay together on the same page. Can someone help?

 

[Suzanne S. Barnhill]

If you are using numbered heading styles for your steps, then that's the
reason. All the built-in heading styles are formatted as "Keep with next."
You have two options:

1. Leave the formatting as is and insert your (inline) graphic in the
paragraph below the step that it illustrates instead of above.

2. Remove the "Keep with next" formatting from the numbered heading style
and apply it instead to the style used for the graphic.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
http://word.mvps.org