Headers/footers not working in Mailmerge

[TraceyP]

Hi everyone wonder if you can please advise.

I am creating reports in mailmerge. I have a problem though that the header
and footer work fine. But when I email the report they go back to being
mergefields. For example,

Version «VersionNo» - this merged to be 1, 2 but when I send the email it
goes back to Version «VersionNo».

I had thought of putting this text in the body of the document, but this
causes problems because the length of the document varies and so this text
will appear in different places.

Be grateful for help. It is driving me insane lol.

 

[Doug Robbins - Word MVP]

It sounds like you are emailing a preview of the document rather than
executing the merge.

You should execute the merge to a new document and then email that new
document.

If you are merging multiple records at the one time and need to create
individual documents for each record, see the "Individual Merge Letters"
item on fellow MVP Graham Mayor's website at:

http://www.gmayor.com/individual_merge_letters.htm

If you are using Word XP or later, the "Add-in to Merge Letters to Separate
Files" that I have written and that can be downloaded from that site will
allow you to create each letter as a separate file with a filename taken
from a field in the data source with a minimum of fuss.


--
Hope this helps.

Please reply to the newsgroup unless you wish to avail yourself of my
services on a paid consulting basis.

Doug Robbins - Word MVP