headers in template

[MrDoc]

Hi,
Here I am again asking for help...
I'm trying to follow John McGhies's Guide to the Creation of Templates. Not
that I need an A4 Manual template right now, but because it's a good way for
me to learn something about Word and how to properly use it.
So I started creating the template as I read the Guide. When I got to the
headers creation, after selecting first page, odd and even headers and
applying to whole document, I should, according to the Guide, just put a
"blank paragraph marker" in the first page header. Then I should click "Show
Next" while in Headers/Footers view, to get to the next header, in this case
the even header. Well, nothing happened after I clicked Show Next.
I searched through Word's help files, and understood that I should insert
manual page breaks to get to the even page and odd page headers, set the
headers and then delete the page breaks. The headers would appear when the
text had more than 1 (or 2) pages. My questions are: 1. Did I misanderstand
something in John's Guide, as he doesn´t mention the insertion of manual
page breaks at all?
2. Isn´t the insertion of manual page breaks something to be avoided, as I
read in some articles?
3. If I follow Word's help advice (as I did), in order to check whether the
headers are ok, then must I insert either text or manual page breaks so that
the document has more than 2 pages? The Guide suggests Insert>Field and
then Title from the Document Information in the even header, then two tabs
to reach the extreme right margin of this header and insert there a company
logo, and finally tab to the right hand end of the odd header and use
Insert>Fiels>Links and References, Style Ref.
Can anyone please help me on this?
Thank you in advance and
Best Regards,
Mario Domingos

 

[Suzanne S. Barnhill]

You've understood correctly. John has unfortunately omitted this necessary
information: you do need to have at least three pages in the
document/template before you can see all three headers. Although manual page
breaks are a no-no in finished documents, they are very useful in such cases
for temporarily creating extra pages. Alternatively, you can use a block of
dummy text (see http://www.mvps.org/word/FAQs/Formatting/DummyText.htm).

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://www.mvps.org/word
Email cannot be acknowledged; please post all follow-ups to the newsgroup so
all may benefit.

 

[MrDoc]

Thank you very much again, Suzanne. While I'm here, just a quick question:
is it possible to use autotext with more than one line? If so, how? If not,
what's the best way to automatically insert several lines of text, say a 3
line closing/signature, without using a macro?

Best Regards,
Mario Domingos

 

[Jay Freedman]

Hi, Mario,

Yes, you can have multiple lines in a single AutoText entry. In fact, you
can stuff a whole document in there. The size is limited only by available
memory and a 32-megabyte limit on the text that can be contained in a
template file.

Just select the lines you want and then define the AutoText entry's name,
either with Alt+F3 or in the Insert > AutoText > AutoText dialog.

 

[Luc]

MrDoc
You can have any amount of lines you want in an autotext. Just type your
lines and select them. With the autotext toolbar on click on "New", give
your autotext a name and click OK. Alternatively you can press ALT+F3 and
give a name if you want. To use your autotext, just type in your name and
after a few characters autosuggest will appear, just press enter and there
you have it.
Luc

 

[MrDoc]

Thanks a lot, Jay and Luc. Yesterday multiline autotext seemed not to work,
but now it does. I could select text and then add it to the autotext list,
but only the first line showed up when I recalled it. Must have gone wrong
somewhere...
Best Regards,
Mario Domingos