Headers on Table Format on MWord 2003

[Briley 7]

I need help with Table Format on Mword 2003. Specifically, I need help with
how to have the HEADERS ALREADY INCLUDED ON THE FORMAT BEFORE THE MERGE.

I have easily made an Mword 2003 table out of a data file, and I want to
include repeating Table Headers on each page of the merge. I have been able
to do it as taught in “Help > Repeat a table heading on subsequent pages.â€
However, the way that it is done is by completing the merge, THEN adding the
Table Headers. Moreover, “Repeated table headings are visible only in print
layout view or when you print the document.â€

That takes more time than what I am accustomed to do on my old Corel
WordPerfect 8 with “merging data files into tables.â€

I would like to be able to do the merge on Mword 2003 the faster way WITH
THE TABLE HEADERS ALREADY ON THE FORMAT BEFORE THE MERGE. Any help?

I have done the merge on the MWord 2003 with the “Table Headers†already on
the format, but the row of “Table Headers†SHOWS UP EVERY OTHER ROW in the
table once it is merged! On the other hand, the Corel “Table Headers†show
up ONLY AT THE TOP OF EACH PAGE upon doing the merge.

Any help on how to do a merge with HEADERS ALREADY INCLUDED ON THE FORMAT
BEFORE THE MERGE?

 

[Graham Mayor]

The short answer is that you cannot do this. A Directory merge will repeat
everything that you place on the page for each record. You will have to
merge to a new document and add the header row.

The likely workarounds will all take longer to setup than it will take to
edit the merged document, but if you want to try it, one possibility is to
set a table to fill the page. Set the document type to labels. Insert your
header in the first row and the fields in the second row. Insert a NEXT
record field in front of the first field in that row. Copy and paste the row
to the remaining rows on the page. Delete the Next record field from the
first data cell. Set the heading row as a repeating header and merge to a
new document.

As I said it's quicker to merge to a new document and edit that!


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Graham Mayor - Word MVP


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[Suzanne S. Barnhill]

Another approach is to put the heading row in the page header, but this
requires a lot of trial-and-error formatting to get right.