Heading 2s do not bookmark in Adobe 8

[jen]

II have Word 2003 and 2007. (My office recently upgraded to 2007. I always
had '03, since I required it for lengthy technical documents.) I had been
working quite fine in '03 with Adobe Acrobat 6. I upgraded once to Acrobat 7
and experienced many bugs in the bookmark creation. So I downgraded back to
6.

I now need to covert to Word 2007, which requires Acrobat 8. Using Word 2003
or 2007 and Acrobat 8.1.2, I'm experiencing bookmark trouble AGAIN. Heading
2s that are proceeded by a page break no longer properly bookmark. The page
break takes on the 'top of the page'. I have to manually reset these
bookmarks after generation. I looked this up in the Adobe forums to find it
has been a known issue for some time. The issue was cited as a 'Word' problem
and the solution offered was to insert a space after each page break/before
each Heading 2. This is not appealing, as it will misalign my pages.

Although I don't like it, I thought about creating a style to insert like
2pt space. I was wondering if anyone else experienced this and had another
work-around/solution. Or if I do have to insert a small space, if there is a
way to automate the process in my docs. (I have many docs ranging from
100-500 pages—very daunting if manually done.)

I appreciate any insight. This has caused added time and inefficiency.

 

[Robert M. Franz (RMF)]

Hello Jen

jen wrote:
[..]

I now need to covert to Word 2007, which requires Acrobat 8. Using Word 2003
or 2007 and Acrobat 8.1.2, I'm experiencing bookmark trouble AGAIN. Heading
2s that are proceeded by a page break no longer properly bookmark. The page
break takes on the 'top of the page'. I have to manually reset these
bookmarks after generation. I looked this up in the Adobe forums to find it
has been a known issue for some time. The issue was cited as a 'Word' problem
and the solution offered was to insert a space after each page break/before
each Heading 2. This is not appealing, as it will misalign my pages. [..]

I'm not entirely sure what it is that happens with/to your bookmarks. As
a general comment: are you inserting hard page breaks? You are familiar
with the "Page break before" property you can assign to a paragraph or a
style? This usually works a lot better in Word; it might or might not
solve your bookmark problem.

HTH
Robert

 

[Graham Mayor]

Obviously I don't have your particular document to test, but with a sample
document created with headings and with heading 2 following an inserted page
break, both Acrobat (updated to 8.1.2) and Word 2007's own PDF creation tool
both managed to create the bookmarks accurately (unless the style had been
applied to only part of the paragraph text)? Only where the text happens to
break naturally with the text flow, leaving the Heading 2 style at the start
of the new page was this missed - (in both versions).

Word's PDF tool created the bookmark if an extra paragraph of text was
inserted immediately above the heading and then formatted as hidden (I used
the word Hidden formatted as heading 2 and then marked as hidden), but
Adobe's did not. If this idea works for you, you can always save the extra
hidden heading as an autotext entry for ease of insertion.

Historically Adobe's Word add-ins have been problematic, so ensure that you
keep up with all the latest updates.

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Graham Mayor - Word MVP


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