Heading and Paragraph numbers mixed together

[Ailish]

Hi

I am using 7 Levels of heading in a complex document, as shown below:

Chapter 1, A, (1), (a), (i), (I), (aa)

I have customised the styles Heading 1 - Heading 7. Each is linked to the
previous heading to restart. This is all working fine.

I also need a paragraph 1.01 which will only restart after each restart in
the Chapter numbering i.e. when I start a new chapter for example chapter 2,
the paragraph starts 2.01 and so on. The other headings have no effect on
the paragraph numbering through out the chapter. It would look something
like this:

Chapter 1 Introduction
1.01 Sample sample sample sample sample sample sample sample sample sample
sample.
A Printing
1.02 Sample sample sample sample sample sample sample sample sample sample
sample sample sample.
1.03 Sample sample sample sample sample sample sample sample sample sample
sample.
(1) Multiple Copies
1.04 Sample sample sample sample sample sample sample sample sample sample
sample sample sample.

Chapter 2 Mailmerge
2.01 Sample sample sample sample sample sample sample sample sample sample
sample.
A. Printing

and so on. I had created a heading 8 for the paragraph so I could connect
the restart of the paragraph numbering to the chapter. But if I put a
paragraph directly after the Chapter heading as in the sample at the top the
next heading i.e. A starts at B.

Chapter 2 Mailmerge
2.01 Sample sample sample sample sample sample sample sample sample sample
sample.
B. Printing

Help!!!!!!!!!!

Thanks
Ailish

 

[Suzanne S. Barnhill]

I haven't tested this, but my inclination would do exactly what you did. I
wonder why it doesn't work.

 

[Stefan Blom]

What you are doing should work assuming that you are using Word 2000
or later. (Word 97 only supports restarting numbering after a higher
level, not after a specific level.) Did you make sure to properly work
via the top-level style as described at
http://www.shaunakelly.com/word/numbering/OutlineNumbering.html when
you defined your outline?

Alternatively, you can create your "1.01" paragraphs by using two
fields, a STYLEREF to reference the current top-level heading and a
SEQ field for the numbering part. It would look like this:

{ STYLEREF 1 \n }.{ SEQ myseqname \s 1 \# "00" }

To insert the field delimiters, { }, press CTRL+F9 and then type the
field codes exactly as shown. Select and press F9 to update the
display.

You can copy the fields and paste them to multiple locations. It will
be even easier to insert the fields if you save them (along with the
separator) as an AutoText entry.

Note that SEQ and STYLEREF fields do not update automatically. This
will be especially apparent if you use copy and paste to insert
additional fields. To force an update, switch to print preview, which
usually works. You can make sure that it works if you enable the
option to update fields on the Print tab of Tools>Options.

 

[John McGhie [MVP - Word and Word Macintosh]]

I would prefer to set that up as:

Chapter (n) -- Heading 1
1.01 -- Heading 2
A -- Heading 3
(1) -- Heading 4
(a) -- Heading 5
(i) -- Heading 6
(I) -- Heading 7
(aa) -- Heading 8

If you then set each level to "Reset on higher..." it should all just work.
If you are using Heading 8 for the Upper Case Alphabetic level, I think you
may get some issues.

If you ARE using Heading 2 as the second level, just check that Heading 1
and Heading 2 are actually in the same "list".

Click in a heading 1 and use Format>Style...Customise... Which box in the
Outline Numbering dialog is highlighted? Now try again with Heading 2. Is
it the same box? If not, they're different lists: reset your style again
according to Shauna's instructions, this time ensuring you choose the same
list outline each time.

Hope this helps

Hi

I am using 7 Levels of heading in a complex document, as shown below:

Chapter 1, A, (1), (a), (i), (I), (aa)

I have customised the styles Heading 1 - Heading 7. Each is linked to the
previous heading to restart. This is all working fine.

I also need a paragraph 1.01 which will only restart after each restart in
the Chapter numbering i.e. when I start a new chapter for example chapter 2,
the paragraph starts 2.01 and so on. The other headings have no effect on
the paragraph numbering through out the chapter. It would look something
like this:

Chapter 1 Introduction
1.01 Sample sample sample sample sample sample sample sample sample sample
sample.
A Printing
1.02 Sample sample sample sample sample sample sample sample sample sample
sample sample sample.
1.03 Sample sample sample sample sample sample sample sample sample sample
sample.
(1) Multiple Copies
1.04 Sample sample sample sample sample sample sample sample sample sample
sample sample sample.

Chapter 2 Mailmerge
2.01 Sample sample sample sample sample sample sample sample sample sample
sample.
A. Printing

and so on. I had created a heading 8 for the paragraph so I could connect
the restart of the paragraph numbering to the chapter. But if I put a
paragraph directly after the Chapter heading as in the sample at the top the
next heading i.e. A starts at B.

Chapter 2 Mailmerge
2.01 Sample sample sample sample sample sample sample sample sample sample
sample.
B. Printing

Help!!!!!!!!!!

Thanks
Ailish

--

Please reply to the newsgroup to maintain the thread. Please do not email
me unless I ask you to.

John McGhie <[email protected]>
Microsoft MVP, Word and Word for Macintosh. Consultant Technical Writer
Sydney, Australia +61 4 1209 1410

 

[Ailish]

Hi John

I setup as suggested below, it works fine for the heading 1, heading 2,
heading 3, but when I put in a heading 4 it won't continue the numbering but
restarts each time I use the style, for example:

Chapter 1
A Introduction
1.01 Paragraph
1.02 Paragraph
B Detailed Analysis
1.03 Paragraph
1.04 Paragraph
(1) Analysis Overivew
1.05 Paragraph
(1) Analysis Detail (this para should be (2) but it wont continue although I
have set the style to restart only after Level 3 which is (1).

I have Chapter (n) - Heading 1
1.01 -- Heading 2 - restart after Level 1
A -- Heading 3 - restart after Level 1
(1) -- Heading 4 - restart after Level 3
(a) -- Heading 5 - Restart after Level 4
(i) -- Heading 6 - restart after Level 5
(I) -- Heading 7 - restart after Level 6
(aa) -- Heading 8 - restart after Level 7

Am I missing something very obvious, in theory what I am doing should work
but ......

Thanks
Ailish

I would prefer to set that up as:

Chapter (n) -- Heading 1
1.01 -- Heading 2
A -- Heading 3
(1) -- Heading 4
(a) -- Heading 5
(i) -- Heading 6
(I) -- Heading 7
(aa) -- Heading 8

If you then set each level to "Reset on higher..." it should all just work.
If you are using Heading 8 for the Upper Case Alphabetic level, I think you
may get some issues.

If you ARE using Heading 2 as the second level, just check that Heading 1
and Heading 2 are actually in the same "list".

Click in a heading 1 and use Format>Style...Customise... Which box in the
Outline Numbering dialog is highlighted? Now try again with Heading 2. Is
it the same box? If not, they're different lists: reset your style again
according to Shauna's instructions, this time ensuring you choose the same
list outline each time.

Hope this helps

Hi

I am using 7 Levels of heading in a complex document, as shown below:

Chapter 1, A, (1), (a), (i), (I), (aa)

I have customised the styles Heading 1 - Heading 7. Each is linked to the
previous heading to restart. This is all working fine.

I also need a paragraph 1.01 which will only restart after each restart in
the Chapter numbering i.e. when I start a new chapter for example chapter 2,
the paragraph starts 2.01 and so on. The other headings have no effect on
the paragraph numbering through out the chapter. It would look something
like this:

Chapter 1 Introduction
1.01 Sample sample sample sample sample sample sample sample sample sample
sample.
A Printing
1.02 Sample sample sample sample sample sample sample sample sample sample
sample sample sample.
1.03 Sample sample sample sample sample sample sample sample sample sample
sample.
(1) Multiple Copies
1.04 Sample sample sample sample sample sample sample sample sample sample
sample sample sample.

Chapter 2 Mailmerge
2.01 Sample sample sample sample sample sample sample sample sample sample
sample.
A. Printing

and so on. I had created a heading 8 for the paragraph so I could connect
the restart of the paragraph numbering to the chapter. But if I put a
paragraph directly after the Chapter heading as in the sample at the top the
next heading i.e. A starts at B.

Chapter 2 Mailmerge
2.01 Sample sample sample sample sample sample sample sample sample sample
sample.
B. Printing

Help!!!!!!!!!!

Thanks
Ailish

--

Please reply to the newsgroup to maintain the thread. Please do not email
me unless I ask you to.

John McGhie <[email protected]>
Microsoft MVP, Word and Word for Macintosh. Consultant Technical Writer
Sydney, Australia +61 4 1209 1410

 

[Ailish]

Hi Stefan

I have tried the suggestion below but my heading 1 has the word CHAPTER
infront of the number and when I setup as below I am getting CHAPTER 1.01.

Any ideas...

Thanks
Ailish

 

[Stefan Blom]

Press ALT+F9 to redisplay field codes. Add \t to the end of the
STYLEREF field code and then Word will not display any text included
in numbering (except for separators):

{ STYLEREF 1 \n \t }.{ SEQ myseqname \s 1 \# "00" }

Select all and press F9 to update. Then press ALT+F9 again to hide
field codes and show field results.

 

[John McGhie [MVP - Word and Word Macintosh]]

Hi:

Well, that would seem to be working correctly from what I can see. If your
1.05 numbering is on Heading 3 style, and you have one of those occurring
before the (1) then it's correct: it should reset at that point.

Maybe I am misreading your example?

Cheers

Hi John

I setup as suggested below, it works fine for the heading 1, heading 2,
heading 3, but when I put in a heading 4 it won't continue the numbering but
restarts each time I use the style, for example:

Chapter 1
A Introduction
1.01 Paragraph
1.02 Paragraph
B Detailed Analysis
1.03 Paragraph
1.04 Paragraph
(1) Analysis Overivew
1.05 Paragraph
(1) Analysis Detail (this para should be (2) but it wont continue although I
have set the style to restart only after Level 3 which is (1).

I have Chapter (n) - Heading 1
1.01 -- Heading 2 - restart after Level 1
A -- Heading 3 - restart after Level 1
(1) -- Heading 4 - restart after Level 3
(a) -- Heading 5 - Restart after Level 4
(i) -- Heading 6 - restart after Level 5
(I) -- Heading 7 - restart after Level 6
(aa) -- Heading 8 - restart after Level 7

Am I missing something very obvious, in theory what I am doing should work
but ......

Thanks
Ailish

I would prefer to set that up as:

Chapter (n) -- Heading 1
1.01 -- Heading 2
A -- Heading 3
(1) -- Heading 4
(a) -- Heading 5
(i) -- Heading 6
(I) -- Heading 7
(aa) -- Heading 8

If you then set each level to "Reset on higher..." it should all just work.
If you are using Heading 8 for the Upper Case Alphabetic level, I think you
may get some issues.

If you ARE using Heading 2 as the second level, just check that Heading 1
and Heading 2 are actually in the same "list".

Click in a heading 1 and use Format>Style...Customise... Which box in the
Outline Numbering dialog is highlighted? Now try again with Heading 2. Is
it the same box? If not, they're different lists: reset your style again
according to Shauna's instructions, this time ensuring you choose the same
list outline each time.

Hope this helps

Hi

I am using 7 Levels of heading in a complex document, as shown below:

Chapter 1, A, (1), (a), (i), (I), (aa)

I have customised the styles Heading 1 - Heading 7. Each is linked to the
previous heading to restart. This is all working fine.

I also need a paragraph 1.01 which will only restart after each restart in
the Chapter numbering i.e. when I start a new chapter for example chapter 2,
the paragraph starts 2.01 and so on. The other headings have no effect on
the paragraph numbering through out the chapter. It would look something
like this:

Chapter 1 Introduction
1.01 Sample sample sample sample sample sample sample sample sample sample
sample.
A Printing
1.02 Sample sample sample sample sample sample sample sample sample sample
sample sample sample.
1.03 Sample sample sample sample sample sample sample sample sample sample
sample.
(1) Multiple Copies
1.04 Sample sample sample sample sample sample sample sample sample sample
sample sample sample.

Chapter 2 Mailmerge
2.01 Sample sample sample sample sample sample sample sample sample sample
sample.
A. Printing

and so on. I had created a heading 8 for the paragraph so I could connect
the restart of the paragraph numbering to the chapter. But if I put a
paragraph directly after the Chapter heading as in the sample at the top the
next heading i.e. A starts at B.

Chapter 2 Mailmerge
2.01 Sample sample sample sample sample sample sample sample sample sample
sample.
B. Printing

Help!!!!!!!!!!

Thanks
Ailish

--

Please reply to the newsgroup to maintain the thread. Please do not email
me unless I ask you to.

John McGhie <[email protected]>
Microsoft MVP, Word and Word for Macintosh. Consultant Technical Writer
Sydney, Australia +61 4 1209 1410

--

Please reply to the newsgroup to maintain the thread. Please do not email
me unless I ask you to.

John McGhie <[email protected]>
Microsoft MVP, Word and Word for Macintosh. Consultant Technical Writer
Sydney, Australia +61 4 1209 1410