heading styles numbering /normal text numbering

[Jenny]

I need to number a document. I am using heading style 1
and 2, and can number them no problem. But I also need to
number the paragraphs below as follows:

1 Heading style 1
1.1 heading style 2
1.1.1 normal text
1.1.2 normal text
2.1 heading style 2
2.1.1 normal text and so on

but sometimes I don't have a subheading (heading style 2)..

1. heading style one
1.1 normal text
1.2 normal text

so I need the numbering on level 2 (1.1, 1.2 etc) to be a
heading style and a 'normal' text style, depending on
whether text is preceded by only heading style one, or by
both heading style 1 and heading style 2.
Ideas?

 

[Stefan Blom]

You can use the LISTNUM field to accomplish this type of numbering.
First, use the Modify Style dialog box to remove numbering from the
built-in heading styles. Then insert a LISTNUM field at the beginning
of each paragraph (heading as well as non-heading) that should be
numbered.

In order to insert a LISTNUM field in a document, do the following:
Place the cursor in the desired location, and then press CTRL+F9,
which causes Word to insert field delimiters, {}. Within these
delimiters, type LISTNUM LegalDefault (the name is valid for English
Word versions, only). In other words, you have the following:

{ LISTNUM LegalDefault }

Press F9 to display the result of the field.

You can repeat the above procedure in order to insert additional
fields. Alternatively, you can copy an existing field to multiple
locations.

The field should automatically show the correct level, that is,
Heading 1 style paragraphs should be numbered 1., 2., 3., etc.,
Heading 2 paragraphs should be numbered 1.1., 1.2., etc. And
non-headings should number at a level deeper than that of the previous
heading. Note that this doesn't always work; for example, in table
cells numbering seems to be sequential rather than hierarchical,
regardless of which style is applied.

Fortunately, you can explicitly specify which numbering level should
be used.

You can specify the numbering level for a LISTNUM field either by
adding \l n (where "l" is a lowercase "L", and n is a digit between 1
and 9, inclusive) to the field code, or by displaying the context menu
for a field (if your mouse is setup for right-handed users, this means
right-clicking) and selecting "Increase Indent" or "Decrease Indent"
(whatever is appropriate).

Example:

{ LISTNUM LegalDefault \l 1 } Heading 1
{ LISTNUM LegalDefault \l 2 } Body Text (or any style other than the
built-in headings)
{ LISTNUM LegalDefault \l 2 } Heading 2

would produce the following numbering:

1. Heading 1
1.1. Body Text
1.2. Heading 2

Note that if you want to specify a starting number for a LISTNUM list
you can do this by adding the \s switch to the field code.

 

[Chad DeMeyer]

Create new styles based on the Heading styles. DO NOTHING to outline
numbering through these styles, or your Heading styles may lose their
numbering. Change the format of the new styles to match normal text, e.g.,
not bold, not keep with next, etc. They will follow the same outline as the
headings but with normal text formatting and not appearing in the TOC.

cjd