help: "error, reference source not found" message in a table.

[~zeng]

HI:

I'm working on a multi-level heading document. In one of the chapters,
there's a table, where the first col is a list of headings of one particular
chapter, say 5. so the first col looks like this:

5.1
5.2
5.3
.....

each of the above headins is referenced to section 1, 2, 3...of chapter 5.

the field code is like:

{REF _Ref49676856 \r \h \* MERGEFORMAT}

while some of the links work, others give me an "error, reference not found"
message.

my question is:

1. how did the author achieve this? ie. putting a list of headins in a
table? I do know how to generate automatically a TOC using differnet levels
of headins, but how could he/she do this in a table? especially partially a
TOC, with only one chapters' headings?

2. how can I fix the broken links? where to find the bookmarked places?

any help appreciated.

Regards.

 

[Suzanne S. Barnhill]

Sounds like the user has done it the hard way, by creating individual
cross-references to the headings, some of them broken (which I suspect
you'll have to fix by reinserting the cross-references).

If you bookmark the chapter, you can use an ordinary TOC the same way (and I
would think you could put it in a table cell). See "A partial table of
contents" in http://word.mvps.org/FAQs/Formatting/TOCSwitches.htm

 

[~zeng]

hi Suzanne:

thanks for the reply and sorry for posting a duplicate question in another
forum coz I didn't know where it belongs to.

Sounds like the user has done it the hard way, by creating individual
cross-references to the headings, some of them broken (which I suspect
you'll have to fix by reinserting the cross-references).

when you say he/she did in the hard way , then is there an easy way to go
about it like the way you generate a TOC?

and indeed I'll have to fix the broken links, but I just don't know where to
find those references then edit them. do I have to create my own bookmarks
and then let the items in the table to refer ot them? the ideal is just to
restore the broken links without leaving my trace in it since I don't own the
doc.

If you bookmark the chapter, you can use an ordinary TOC the same way (and I
would think you could put it in a table cell). See "A partial table of
contents" in http://word.mvps.org/FAQs/Formatting/TOCSwitches.htm

someone in one of these forums did ask about partial TOC and read your
response, I will have a second look again.

someone mentionned you can copy the field code in TOC into the table by
Ait-F9 -ing, which I did, but got only "Table of Contents" instead of the
field code. I think if I can directly copy the field code for the TOC at the
beginning of hte article, it would be much easier. but how?

thanks

 

[Suzanne S. Barnhill]

The "easy way" *is* to generate a TOC (a partial one, using a bookmark).

To repair the cross-references, just delete the broken ones and use Insert |
Reference | Cross-reference to insert a new cross-reference to the heading.
If built-in heading styles have been used, you can select Heading and the
appropriate selection (heading text, heading number, etc.); if they use
another style, you can still insert a cross-reference to "Numbered item." Be
sure the box for "Insert as hyperlink" is checked.

You can *see* the TOC field code using Alt+F9. This might make it easier to
select and copy/paste. You can then Alt+F9 again to see the field results.
But from your description I don't think the document in question contains a
TOC field.