HELP-Fields not showing up in email

[Kim]

I created a new mail template. In the Field Chooser I created user-defined
fields. I created fields called, Rate, New Employee Name, ID No., Title/Dept
and Start Date. I wanted to load this Outlook mail template on Human
Resources computer so they can sent IT an email with all these fields filled
in for new employees so we have the info to add them into the system.

Any idea why when I send this email to someone, none of the fields show up?
Even if I put info in the field, nothing shows. The pretyped text in the
subject line and in the message show up, but none of the userdefined fields
show up.

Any info would be great. Thanks.

 

[Sue Mosher [MVP-Outlook]]

Did you publish the form to the Organizational Forms library? That's a necessary step if you want to use it the way you describe. Talk to your Exchange administrator about getting permission.

--
Sue Mosher, Outlook MVP
Author of Configuring Microsoft Outlook 2003

and Microsoft Outlook Programming - Jumpstart for
Administrators, Power Users, and Developers

 

[Kim]

No, I did not publish it. I will try, thank you. We don't use public
folders, that doesn't matter does it?

 

[Sue Mosher [MVP-Outlook]]

No, public folders have little to do with using email forms.

--
Sue Mosher, Outlook MVP
Author of Configuring Microsoft Outlook 2003

and Microsoft Outlook Programming - Jumpstart for
Administrators, Power Users, and Developers

 

[Kim]

OK we published it to the Organizational Forms library. When we open the
form, fill it all out and send it, the sender doesn't see any of the fields
that were created. Do I need to do something to the fields that were created?

 

[Sue Mosher [MVP-Outlook]]

I presume you mean the recipient doesn't see any of the fields. Did you click the Edit Read Page button and create a separate read layout to match your compose layout?

--
Sue Mosher, Outlook MVP
Author of Configuring Microsoft Outlook 2003

and Microsoft Outlook Programming - Jumpstart for
Administrators, Power Users, and Developers

 

[Kim]

OK, we are making progress. I copied all the fields and put them in the Edit
Read Page and now everything shows up. Only one other issue. When I open
the email and fill out all the fields the info in the fields stay when you
send it, but I have about 25 checkboxes and the checkmarks do not stay. Is
there a setting for checkboxes I'm unaware of?

thank you again for all your help. I've learned a lot.

 

[Sue Mosher [MVP-Outlook]]

Every control that you want to display data needs to have a field associated with it that stores that data. For a check box, the field needs to be a custom Yes/No field. Check the Value tab of each control to make sure it's bound to the field you want. Add new fields as needed.

--
Sue Mosher, Outlook MVP
Author of Configuring Microsoft Outlook 2003

and Microsoft Outlook Programming - Jumpstart for
Administrators, Power Users, and Developers

 

[Kim]

Like when I made the Rate field a value of a dollar amount, right? But a
yes/no for my checkbox. Am I understanding correctly? If so, when I right
click on my checkbox, I go to Properties, then Value and it's all greyed out.
When I click on CHOOSE FIELD, I see all the fields but I don't see how to
get to the toolbox where I got my checkbox from. I also right clicked on my
checkbox and went to advanced properties and I'm not sure where to put the
yes/no value. I see where it says value in advanced properties and it has
false written in. I've changed it to a True to see what happens and I see
how it adds the checkmark. I know I'm still not in the right place. So how
do I turn the yes/no value on for my checkboxes? I'm sorry. I am new at
creating outlook forms. Thank you.

 

[Sue Mosher [MVP-Outlook]]

I guess you overlooked the New button at the top of the Value tab.

--
Sue Mosher, Outlook MVP
Author of Configuring Microsoft Outlook 2003

and Microsoft Outlook Programming - Jumpstart for
Administrators, Power Users, and Developers

 

[Kim]

No I didn't over look it, I just assumed I was in the wrong place because
when I pressed new my choice was to give it a name and I wasn't sure what I
was naming because I already had that field named. But I do see what you
mean now. I pressed New, gave it a name, the Type is Yes/No and the format I
left as icon. Not sure about that, but I'll find out in a second. Thanks
and I'll let you know if it finally works for me.