Help having hightlight not be printed

[JFW]

I currently have a purchase and sale agreement template, which only ha
7 parts of information that needs to be changed for each use. I wa
wondering if there was a way to have those parts highlighted as an eas
reminder, but that the highlight wouldn't be printed. Any information i
greatly appreciated. Thanks

 

[Suzanne S. Barnhill]

If the highlight can be seen, it will print. You can hide the highlighting
and then print, but that might not be useful. If you use form fields with
shading, I believe the shading doesn't print.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
http://word.mvps.org

 

[Lisa Wilke-Thissen]

Hi,

I was wondering if there was a way to have
those parts highlighted as an easy reminder,
but that the highlight wouldn't be printed.
Any information is greatly appreciated.

any information about the Word version is greatly appreciated, too.
In Word 2010 you will find an option to show or hide highlight on
screen and paper.

 

[Stefan Blom]

But if you hide the highlighting from view, it won't print either (and vice
versa), or am I missing some new option in Word 2010 here?

--
Stefan Blom
Microsoft Word MVP

 

[Lisa Wilke-Thissen]

Hi Stefan,

But if you hide the highlighting from view, it won't print either
(and vice versa), or am I missing some new option in Word 2010 here?

yes, you are right. The setting will hide/unhide highlighted text on
screen as well as on paper at the same time.
So JFW has to change the option just before printing, and just after
printing.
He can use this macro (provided by VBA help):

Sub ToggleHighlight()
ActiveDocument.ActiveWindow.View.ShowHighlight = _
Not ActiveDocument.ActiveWindow.View.ShowHighlight
End Sub