Help! Need to respond to everyone in my Inbox....

[Lisa23]

Is there a way I can send an email to everyone in my inbox? I am the editor
of a new literary journal and I need to send out a short notification to all
the writers who submitted their work. I have received 170 emails and I need
to send a bulk email to all of them at the same time.

The only way I can think of doing it is to manually open each email, copy
the email address, and paste it into my address book. But that way I would be
manually building my address book, when I'm looking for a way to do it all at
once.

If there isn't a way to do it, is there a shortcut? Is there some way to
create a newsletter and send it to everyone who's emailed me? Or... I can't
think of anything else because I'm not that experienced in Outlook. I'm
experienced in email, of course, but I can't think of a way to do it no
matter what email program I'm using. What I'm looking for, essentially, is a
"reply to all" option. (There is a "reply-all" button, of course, but that's
only to reply to all emails within a single email. I'm looking for a way to
send a single, short email to EVERYONE in my inbox at the same time.)

 

[Karl Timmermans]

A simple "off-the-cuff" brute force method would be:

#1 - Export your email folder (via Outlook export wizard) selecting only
name and email address to a CSV file (manually select which fields are to be
used else you'll end up with all kinds of stuff you don't want/need)
#2 - Open in Excel just to check for duplicates and re-save the file in CSV
format
#3 - Import the CSV file (via Outlook import wizard) into a new clean
contact folder
#4 - Mail-merge to all contacts using the newly created contact folder as
the source - then again, you could always mail-merge from the CSV or Excel
file and skip step #3
(may not be the most elegant approach in the world but it should get the job
done)

Karl
______________________________________________________
Karl Timmermans - The Claxton Group
ContactGenie - Importer/DataPorter/Exporter/Toolkit
"Contact import/export/data management tools for Outlook '2000/2007"
http://www.contactgenie.com

 

[Judy Gleeson \(MVP Outlook\)]

A good habit to get into is to create a Contact from every important person
you email. When you receive an email, drag it to your contacts folder and a
new contact will be made automatically. Drag and drop parts of their
signature block into the record eg their phone number.

Regards

Judy Gleeson
MVP Outlook

www.judygleeson.com
www.deskdoctors.com

Are you sick of bad email practice? Get a copy of my paper "Implementing
Email Policy" from the Desk Doctors website.

 

[Charles W Davis]

Mail merge...

A good habit to get into is to create a Contact from every important person
you email. When you receive an email, drag it to your contacts folder and
a new contact will be made automatically. Drag and drop parts of their
signature block into the record eg their phone number.

Regards

Judy Gleeson
MVP Outlook

www.judygleeson.com
www.deskdoctors.com

Are you sick of bad email practice? Get a copy of my paper "Implementing
Email Policy" from the Desk Doctors website.