help on templates

[Peter B7]

posted these questions yesterday but got no help, really would
appreciate any ideas anyone has

i am currently working on word 2000

if i have created a template that uses a particular typeface that is
not a typical system font and i send the template to a user who does
not have that typeface on their computer then the template will
default to using a system font

but is there any way i can specify which system font the template
defaults too? for example if i want it to switch to arial rather than
courier

and

i have created a letterhead template for my office to use which is
based entirely on using text boxes

i need to know if there is any way of locking the textboxes so that
the user of the template cannot move the boxes around but can still
edit their content

thanks for the help

 

[Dayo Mitchell]

Well, this is a Mac-specific newsgroup, and 2000 is a WinWord version.

I don't think you can do either of the things you want to do, but you will
get more authoritative answers in a different newsgroup where the traffic is
higher.

See here for some suggestions on other newsgroups and how to access them.
http://word.mvps.org/FindHelp/index.htm

DM

 

[Jim Gordon MVP]

Hi Peter,

I'll post an answer for anyone interested in the Macintosh Word solution.
This is copied from Word's help file:

Specify fonts to use when converting files
1. Open the document you want to substitute fonts in.
2. On the Word menu, click Preferences, and then click Compatibility.
3. Click Font Substitution.
4. Under Font substitutions, select the font you want to replace.
5. In the Substituted font pop-up menu, click the font you want to use
instead of the missing font.
Word does not replace the name of the missing font; it only changes how
the font is displayed on the screen and printed by substituting a font that
is available on your system. If the substituted font is listed as "Default,"
read the message near the bottom of the dialog box to see which font will be
substituted.
6. Repeat steps 4 and 5 for each font you want to change.

For Windows I suspect the only real change is to use Tools > Options to
display Word's preferences.

--
Jim Gordon
Mac MVP
**Everyone is encouraged to post answers to any unanswered questions
whenever you see one that you know the answer to.

-Jim

 

[John McGhie [MVP - Word]]

Hi Peter:

I answered both your queries yesterday.

Please allow up to ten days for the replies to reach you here, depending on
how quickly your ISP updates its news server.

If you connect directly to the Microsoft news server msnews.microsoft.com,
you will see your replies within minutes.

Cheers


This responds to article <[email protected]>,

posted these questions yesterday but got no help, really would
appreciate any ideas anyone has

i am currently working on word 2000

if i have created a template that uses a particular typeface that is
not a typical system font and i send the template to a user who does
not have that typeface on their computer then the template will
default to using a system font

but is there any way i can specify which system font the template
defaults too? for example if i want it to switch to arial rather than
courier

and

i have created a letterhead template for my office to use which is
based entirely on using text boxes

i need to know if there is any way of locking the textboxes so that
the user of the template cannot move the boxes around but can still
edit their content

thanks for the help

--

Please respond only to the newsgroup to preserve the thread.

John McGhie, Consultant Technical Writer,
McGhie Information Engineering Pty Ltd
Sydney, Australia. GMT + 10 Hrs
+61 4 1209 1410, mailto:[email protected]

 

[HDDA]

thanks for all the help guys, john especially, my isp is very slow

jim can you clear up the point you make below? is this an action that has to
be done on an individual computer? or is it a preference that can be saved
within the template, therefore working on any computer?

my problem in a nutshell, i am creating a template using a font which i know
other people won't have, but when they use that template i want the
substitute font to be arial, will your method allow me to do this without
having to instruct the user of the template to set up their computer
preferences in some way??

many thanks

 

[Jim Gordon MVP]

Hi again Peter,

The dialog box only lets you change the substitution font if your computer
lacks the font that is within the document. So when I tried to see what
happens on my own computer all I got was a message that font substitution is
not needed in my document.

The preferences indicate that the settings apply to a single document.
Word's help system implies that the substitution settings are maintained for
a document in the preferences for the computer being used at the moment. I
infer (which means I am not 100% sure) that substitution settings do not
become part of the document. If the settings were part of the document you
could set them once and then forget about it because the setting would go
with the document. Maybe someone knows for sure, or perhaps you could test a
document on a couple computers to see what happens.

If my inference is correct, then I would record a macro that sets the font
to Arial. Then I would modify the macro so that whenever the document is
opened the macro checks to make sure that the font substitution is set to
Arial whenever the document is opened.

-Jim

 

[John McGhie [MVP - Word]]

Peter:

The Compatibility settings is a DOCUMENT option. It has to be done for each
document.

Cheers

thanks for all the help guys, john especially, my isp is very slow

jim can you clear up the point you make below? is this an action that has to
be done on an individual computer? or is it a preference that can be saved
within the template, therefore working on any computer?

my problem in a nutshell, i am creating a template using a font which i know
other people won't have, but when they use that template i want the
substitute font to be arial, will your method allow me to do this without
having to instruct the user of the template to set up their computer
preferences in some way??

many thanks

--

Please respond only to the newsgroup to preserve the thread.

John McGhie, Consultant Technical Writer,
McGhie Information Engineering Pty Ltd
Sydney, Australia. GMT + 10 Hrs
+61 4 1209 1410, mailto:[email protected]