help requested - Multilevel list woes

[Ross]

I'll start by saying I finally had it figured out using Office XP
(2003?). Now I've migrated to 2007 and it's killing me.

I have a document that migrated up that worked fine. In 2007 I
noticed that the numbering for levels 2 and 3 were not Bold as were
the rest of the numbers. That used to be easy to fix. Go to the
gallery, right click edit the list. Can't "edit the list" in 2007.
Only option that gets you back into the Multilevel list dialogue box
is to create a new one. That one opens a dialogue box that shows the
incorrect formats as they appear in the document.

So, I want the number font to match the heading text font (that
happens to be set to bold in the Heading style). In the older
version, I'd get into the Multilevel list dialogue box, select the
heading level, and delete the reference to "regular" because that in
fact would have been the culprit. Then it would follow the style
format.

No, not now. I go there and it shows "regular" which is what it is
and I want to change. So, I delete it. Then I notice that if I don't
immediately select OK and completely close the dialogue box, the
change doesn't stick (i.e. if I try to edit another level the font on
level 2 goes back to "regular"). So next time I "OK" my way out...and
the change sticks but nothing actually changed in the document...still
"regular". I went back to the box and hardwired the number to bold.
Worked, but now if I "un-bold" the heading style, the number stays
bold.

Now it gets wierd..I go back into the bx, and it shows nothing for
font style...blank. Yet the graphic in the upper left shows the level
2 number as Bold. The other levels are all OK...I change the font of
the paragraph and the number format follows. Not Level 2. It insists
on being bold times new roman (even though neither bold nor TNR is
checked).

Gotta fix this...

help??

Never had this issue with the last version of Word. Man how I hate
spending hours fighting this kind of stuff.

 

[Jonathan Williams]

No help I'm afraid Ross, just another guy suffering under 2007 styles....

I'm using Heading 1 style (number A, B, C etc), then Heading 2 style (number
A.1, A.2 etc) and Heading 3 style (number A.1.1 etc). Simple (certainly used
to be under 2003), but not any more.
I create chapter B and section B.1 fine. Then I create a Heading 3 section,
which is suddenly numbered A.1.4 - it seems to have sequenced the numbering
from the end of the previous chapter. Holy s**t. I've then spent an hour
trying to re-create the headings etc etc but nothing seems able to convince
Word that I really want B.1.1 to come after B.1.
Previously I was bold enough to think I might use a Heading 4 style for an
extra level of headings. Doesn't seem to be possible. If I try to create a
Heading 4 style it tells me it already exists, but it doesn't show up in the
style list, so how do I select it? Oh well, just have to do without level 4
numbering, as I really don't have the time to spend hour after hour messing
around with this kind of frustration.
To think I paid good money to 'upgrade' to this stuff....
Any help (and an aspirin) welcome.

 

[Pamelia Caswell via OfficeKB.com]

No, not now. I go there and it shows "regular" which is what it is
and I want to change. So, I delete it. Then I notice that if I don't
immediately select OK and completely close the dialogue box, the
change doesn't stick (i.e. if I try to edit another level the font on
level 2 goes back to "regular"). So next time I "OK" my way out...and
the change sticks but nothing actually changed in the document...still
"regular".

Did you try, at this point, reapplying the heading paragraph style? You can
also select
just the heading number level and press Ctrl+[space]. That action removes
the number formatting from the numbers in the text and in the font settings
for the number level.

I went back to the box and hardwired the number to bold.

Worked, but now if I "un-bold" the heading style, the number stays
bold.

To be expected.

Now it gets wierd..I go back into the bx, and it shows nothing for
font style...blank. Yet the graphic in the upper left shows the level
2 number as Bold. The other levels are all OK...I change the font of
the paragraph and the number format follows. Not Level 2. It insists
on being bold times new roman (even though neither bold nor TNR is
checked).

I couldn't duplicate your results, but perhaps Ctrl+[space] on all numbering
level 2s would help here too.

Pam

 

[Pamelia Caswell via OfficeKB.com]

I'm using Heading 1 style (number A, B, C etc), then Heading 2 style (number
A.1, A.2 etc) and Heading 3 style (number A.1.1 etc). Simple (certainly used
to be under 2003), but not any more.
I create chapter B and section B.1 fine. Then I create a Heading 3 section,
which is suddenly numbered A.1.4 - it seems to have sequenced the numbering
from the end of the previous chapter.

It sounds like what you needed to do was--with your cursor in the first
heading paragraph style--
click Define new multilivel list. Click level 3, then More>>, make sure
there's a checkmark before Restart numbering after and choose level 2.

Previously I was bold enough to think I might use a Heading 4 style for an
extra level of headings. Doesn't seem to be possible. If I try to create a
Heading 4 style it tells me it already exists, but it doesn't show up in the
style list, so how do I select it?

Headings 1 to 9 are built-in styles and are in Word docs, even if they do not
show. To see all the styles in the document,open the styles pane and then
click Options. Under "Select styles to show", choose All styles and, for
convenience, choose to show the list in alphabetical order.

You'll also need to check that Heading 4 has been linked to list level 4 and
that the restart after setting is as wanted.



Pam

 

[Ross]

Did you try, at this point, reapplying the heading paragraph style?  

No effect.

You can also select just the heading number level and press Ctrl+[space]. That action
removes the number formatting from the numbers in the text and in the font settings
for the number level.

Where is that documented? That sure as heck worked!

I went back to the box and hardwired the number to bold.>Worked, but now if I "un-bold" the heading style, the number stays

 To be expected.

Shouldn't have been...it should follow the style setting like the
other 8 levels do and like this one used to do under Word XP.

 

[Pamelia Caswell via OfficeKB.com]

On May 23, 7:01 am, "Pamelia Caswell via OfficeKB.com" <u43222@uwe>
wrote:

You can also select just the heading number level and press Ctrl+[space].  That action
removes the number formatting from the numbers in the text and in the font settings
for the number level.

Where is that documented? That sure as heck worked!

I don't think I've seen it anywhere.

Shouldn't have been...it should follow the style setting like the other 8 levels do and like this one used to do under Word XP.

Well, yes it should. The others don't have any numbering level formatting
and so take their formatting from the style. But the formatting of your
bolded numbering level overrides the style.


Glad to help.
Pam

 

[Suzanne S. Barnhill]

In addition, numbering will take on the formatting of the paragraph mark
(even if this is not applied to any of the rest of the paragraph), which is
why stubborn cases often respond to displaying nonprinting characters,
selecting just the paragraph mark, and pressing Ctrl+Spacebar.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
http://word.mvps.org

On May 23, 7:01 am, "Pamelia Caswell via OfficeKB.com" <u43222@uwe>
wrote:

You can also select just the heading number level and press
Ctrl+[space]. That action
removes the number formatting from the numbers in the text and in the
font settings
for the number level.

Where is that documented? That sure as heck worked!

I don't think I've seen it anywhere.

Shouldn't have been...it should follow the style setting like the other 8
levels do and like this one used to do under Word XP.

Well, yes it should. The others don't have any numbering level formatting
and so take their formatting from the style. But the formatting of your
bolded numbering level overrides the style.


Glad to help.
Pam

 

[Ross]

In addition, numbering will take on the formatting of the paragraph mark
(even if this is not applied to any of the rest of the paragraph), which is
why stubborn cases often respond to displaying nonprinting characters,
selecting just the paragraph mark, and pressing Ctrl+Spacebar.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USAhttp://word.mvps.org

On May 23, 7:01 am, "Pamelia Caswell via OfficeKB.com" <u43222@uwe>
wrote:
You can also select just the heading number level and press
Ctrl+[space]. That action
removes the number formatting from the numbers in the text and in the
font settings
for the number level.
Where is that documented?  That sure as heck worked!

I don't think I've seen it anywhere.
Well, yes it should.  The others don't have any numbering level formatting
and so take their formatting from the style.  But the formatting of your
bolded  numbering level overrides the style.

Glad to help.
Pam

- Show quoted text -

Except that the headings in question were formatted by style, nothing
added. The numbers were "unformatted" to match the paragraph style
and that didn't work, but only for Heading 2, rest of the headings
were fine.