Help! shared global template issue

[Mike]

Hi,

In our organisation the global template is located on a
network share and a shortcut to this template exists in
everyone's Wordstartup folder on their C drive.

This works fine except when the global template needs
updating. When I right-click and choose open I
see "(read only)" appears in the title bar. On closer
inspection it appears the template is in use by some
users (as they have Microsoft Word open)

How can I get round this problem as I want to be able to
update and amend our global template throughout the day
without having to get all our users to close Word?

Cheers

Mike ([email protected])

 

[Jonathan West]

Hi Mike,

Short answer is you can't.

I would always recommend templates & addins being stored on each user's
local disk, for the following reasons

1. If the network goes down, enough operations will grind to a halt without
unnecessarily adding word-porcessing to the list.

2. If a user manages to corrupt the template any reason, only one user is
affected and the template is easily replaced.

3. There are a variety of ways of getting an update reliably distributed
within a company (e.g. logon scripts, SBS)

For more on distributing macros, take a look here

Distributing macros to other users
http://www.mvps.org/word/FAQs/MacrosVBA/DistributeMacros.htm

 

[Guest]

Ah,

Brilliant. Thanks very much for the advice and link. I
think I'll go for the option to copy the latest global to
their C: drive using login scripts.

Cheers

Mike.