Help to form a Table for Catalog

[Jack Sadie]

I want to use a table to create a catalog for my telephone and address list
(about 18 pages long), data for which will be imported from an Excel
worksheet. Each entry will be 4 rows deep i.e. 3 rows followed by a blank
row before the next entry.

How can I configure a table so that each A4 page is precisely a multiple of
4 rows? I keep getting results which split entries across 2 sheets which is
not acceptable.

I have set the top margin at 0.5 cm and bottom at 1.2 cm thus making it
possible to have 60 rows of 0.45cm precisely; how do I set the row height
to exactly that figure or is there some other way I need to approach it ?
The multiple of 4 rows is critical. The actual height is not really critical
except to allow between 6 and 10 point Times Roman font.

 

[Doug Robbins - Word MVP]

Hi Jack,

From the Tables menu, select Properties and then the Row tab and set the
height of the rows to 0.45 and select Exactly from the pulldown.

Please post any further questions or followup to the newsgroups for the
benefit of others who may be interested. Unsolicited questions forwarded
directly to me will only be answered on a paid consulting basis.

Hope this helps
Doug Robbins - Word MVP

 

[Jack Sadie]

Doug,
Thanks for the suggestion but I've tried that previously and it doesn't seem
to work for me. I just tried again and ditto !!! The height of rows is
measured in pts not cm and if I enter 0.45cm, it formats to 60 lines within
the page ok but with a line or so to spare at the bottom before the text
boundary.
I should have said I'm using Word97 in case that makes some difference.
Am I missing something ?
--
Regards, Jack Sadie

Hi Jack,

From the Tables menu, select Properties and then the Row tab and set the
height of the rows to 0.45 and select Exactly from the pulldown.

Please post any further questions or followup to the newsgroups for the
benefit of others who may be interested. Unsolicited questions forwarded
directly to me will only be answered on a paid consulting basis.

Hope this helps
Doug Robbins - Word MVP

 

[Suzanne S. Barnhill]

Instead of using separate rows, why not put all the data in a single row? In
a catalog merge, you can create a multi-line paragraph with Space After (in
fact, you might not even need to use a table), and you can then disable
"Allow rows to break across pages," which will keep the text in each row
together.

If you must use separate rows, select the first three rows and format them
as "Keep with next" (Format | Paragraph | Line and Page Breaks).

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://www.mvps.org/word
Email cannot be acknowledged; please post all follow-ups to the newsgroup so
all may benefit.

 

[Doug Robbins - Word MVP]

Hi Jack,

I don't have access to Word97 any more and there maybe some difference, but
if you set the unit of measure under Tools>Options><General to cm, that is
what appears in the row height dialog in later versions of Word.

Please post any further questions or followup to the newsgroups for the
benefit of others who may be interested. Unsolicited questions forwarded
directly to me will only be answered on a paid consulting basis.

Hope this helps
Doug Robbins - Word MVP

Doug,
Thanks for the suggestion but I've tried that previously and it doesn't seem
to work for me. I just tried again and ditto !!! The height of rows is
measured in pts not cm and if I enter 0.45cm, it formats to 60 lines within
the page ok but with a line or so to spare at the bottom before the text
boundary.
I should have said I'm using Word97 in case that makes some difference.
Am I missing something ?
--
Regards, Jack Sadie

Hi Jack,

From the Tables menu, select Properties and then the Row tab and set the
height of the rows to 0.45 and select Exactly from the pulldown.

Please post any further questions or followup to the newsgroups for the
benefit of others who may be interested. Unsolicited questions forwarded
directly to me will only be answered on a paid consulting basis.

Hope this helps
Doug Robbins - Word MVP
multiple
of which
is

it

 

[Jack Sadie]

Hi
Well I checked again in Word97 and it Tools/options/general was already set
to cm but this is not the default in the row height dialog nor is it an
alternative. However if I enter cm after entering the figures (e.g. "4.5cm")
it does seem to approximate to that amount though not precisely even if
"exactly" is invoked. It actually shows "12.75pt" as the setting.
I have in fact had reasonable success with Suzanne B's suggestion to which I
have also responded.
Thanks so much for your efforts.

 

[Jack Sadie]

Hi, and thanks for your suggestions after which the following has worked
well for me.

I set up a table with 2 columns and 4 rows. The first 3 rows were formatted
as "keep lines together" AND "keep with next". I also enclosed those 3 rows
with a border.
I then formatted all 4 lines with "keep lines together" but NOT as "keep
with next".
I entered Surname field in the top left cell and distributed the other
fields among all 3 lines of the second column to suit my requirements for
address, telephone numbers and email etc. This ensures that the "Surname"
(which is the alphabetic search field on the printout) stands out clearly
from the other data. which is sufficiently well ordered.
Thanks again.
--
Regards, Jack Sadie

Instead of using separate rows, why not put all the data in a single row? In
a catalog merge, you can create a multi-line paragraph with Space After (in
fact, you might not even need to use a table), and you can then disable
"Allow rows to break across pages," which will keep the text in each row
together.

If you must use separate rows, select the first three rows and format them
as "Keep with next" (Format | Paragraph | Line and Page Breaks).

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://www.mvps.org/word
Email cannot be acknowledged; please post all follow-ups to the newsgroup so
all may benefit.

 

[Suzanne S. Barnhill]

Note that "Keep lines together" has no effect in a table. The only controls
you can use in a table are "Keep with next" (which works only between rows)
and disabling "Allow row to break across pages." If you allow rows to break,
they will break anywhere they want; even widow/orphan control is ignored.
For more, see http://www.mvps.org/word/FAQs/TblsFldsFms/TableBasics.htm

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://www.mvps.org/word
Email cannot be acknowledged; please post all follow-ups to the newsgroup so
all may benefit.

Hi, and thanks for your suggestions after which the following has worked
well for me.

I set up a table with 2 columns and 4 rows. The first 3 rows were formatted
as "keep lines together" AND "keep with next". I also enclosed those 3 rows
with a border.
I then formatted all 4 lines with "keep lines together" but NOT as "keep
with next".
I entered Surname field in the top left cell and distributed the other
fields among all 3 lines of the second column to suit my requirements for
address, telephone numbers and email etc. This ensures that the "Surname"
(which is the alphabetic search field on the printout) stands out clearly
from the other data. which is sufficiently well ordered.
Thanks again.
--
Regards, Jack Sadie

Instead of using separate rows, why not put all the data in a single

row?

In
a catalog merge, you can create a multi-line paragraph with Space After (in
fact, you might not even need to use a table), and you can then disable
"Allow rows to break across pages," which will keep the text in each row
together.

If you must use separate rows, select the first three rows and format them
as "Keep with next" (Format | Paragraph | Line and Page Breaks).

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://www.mvps.org/word
Email cannot be acknowledged; please post all follow-ups to the

newsgroup

so
all may benefit.

multiple
of which
is

it

 

[Jack Sadie]

Thanks for your further input - the website is very helpful.