Help with outline numbering

[Glenn Brown]

I've looked through
http://www.shaunakelly.com/word/numbering/OutlineNumbering.html and I would
like some advice on creating the following numbering:-

1.0 Heading 1 style
1.1 Heading 2 style
1.1.1 normal text
2.0 Heading 1 style
2.1 normal text

Looking through the above link, I don't think this is possible. How do you
add normal text, and have it numbered, at different levels? Do you give
normal text a style and if so, how do you customise things so it can slot in
at various levels.

Thanks in advance
Glenn

 

[Stefan Blom]

Set up a list of heading styles as desired, and then make use of LISTNUM
fields to insert numbers from the "current" outline-numbered list in
un-numbered paragraphs, such as the Normal paragraphs in your example.
Assuming that there are no "intervening" lists, this should work.

 

[Glenn Brown]

Thanks for answering....could you please go through this with a little more
detail. I'm not that familiar with Word.

Thanks,
Glenn

 

[Stefan Blom]

You can do the following to insert a LISTNUM field: Press Ctrl+F9; Word
inserts field delimiters, { }. Type LISTNUM \l 1 and press F9. (Note that
"\l" is backslash followed by lowercase L.)

To change the list level displayed by the field you can right-click it and
choose Increase Indent or Decrease Indent from the context menu.

You can use copy and paste to duplicate a field.

If you want more detailed instructions, please tell us your version of Word.

 

[Glenn Brown]

Stefan,

Thanks for your help. What you have suggested makes sense and works. I'm
trying to create a template that the office can use and I can't see people
doing what you have suggested. I assume they will use the numbering off the
toolbar and get terribly confused.

What I would like to get too is; having some outline numbering styles that
people can use easily. We are using Word 2003 and 2007. After some research,
we may be better off setting this up in 2003?

Any help is very much appreciated.

Thanks,
Glenn

 

[Stefan Blom]

Which version of Word you have is of less importance. If you think that
fields will be too difficult for your users, you could create a simple macro
to insert the field and add it to a toolbar (to the Quick Access Toolbar in
Word 2007).

The alternative is to make use of list styles. In Word 2007, you can define
a list style via Home tab | Multilevel List | Define New List Style. Once
created, you can apply the style to text, for example, via the Apply Styles
pane (Ctrl+Shift+S).