Hiddent text, comments, etc.

[xelement8]

Is there a way to prevent hidden text, comments, and
tracked changes (insertions, deletions, etc.)from being
seen by others in Word 2002. I am working with an
attorney who wants to prevent e-mail attachment recipients
from viewing revisions made to a document.

I had the attorney send me a test document. The first
time he sent the document in the final draft making sure
that the reviewing feature was not activated. The second
time the document was sent after it was saved with the
file renamed. In both instances, I was able to view the
comments, insertions, and deletions made to the document.
I thought that if the file was renamed, the application
would view it as a new document thereby preventing all
modifications from being seen. Needless to say this did
not work. Any suggestions would be appreciated.

 

[Suzanne S. Barnhill]

On the Security tab of Tools | Options, check the box for "Warn before
printing, saving, or sending a file that containts tracked changes or
comments" and possibly also "Remove personal information from this file on
save." If you have accepted or rejected all the changes (after turning Track
Changes off) and removed all comments, they won't be left in the document.
Turning Track Changes off is not enough; you have to actually accept/reject
the changes.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://www.mvps.org/word
Email cannot be acknowledged; please post all follow-ups to the newsgroup so
all may benefit.

 

[xelement8]

Thank you for the information. I completely overlooked
the fact that the changes had not been accepted or
rejected. Also, I appreciate the tip about the security
feature - that will be a big help.

Xelement8