Hide Completed Tasks From Timesheet

[dj_mac]

We have Project Server 2007 and are using Times sheets to record time. The
issue is that we have many projects with completed tasks, yet the completed
appear when a team member selects "Add Lines" to their time sheet. Is there a
way to prevent the completed tasks from appearing?

Thanks in advance for your assistance.

 

[Dale Howard [MVP]]

dj_mac --

Your project managers need to close the tasks to further updates in PWA. To
do this, they need to click the Personal Settings link in the Quick Launch
menu and then click the Close Tasks to Update link on the Personal Settings
page. Hope this helps.

 

[dj_mac]

Dale,

Will this hide the taks from the time sheet?

 

[Jeff Grossman]

I am also having a similar problem, and have already 'closed the tasks to
update'. In my case the troublesome task is the Project rollup itself.
Basically Project ABC, consisted of say 70 tasks. This project completed, and
is now close, so I did the following:

1) Removed all resource assignments from all tasks
2) Marked all tasks as 100% complete, making sure roll up tasks were also 100%
3) Marked all tasks as completed (enterprise custom field)
4) Marked project as completed (another entrprise custom field)
5) Closed all tasks that showed up under "Actions; Close Tasks to Updates"
from Project Center page (used Publish button)

All the tasks within project ABC now no longer show up in "Add Lines" for
the timesheets, but "ABC", or the project name, continues to show up in the
list. So now I have around 10 projects that have finished, but cannot remove
from the Add Lines, Select Task list. Is this somehow related to the fact
that I am the Project manager on those projects?

Thanks,
Jeffery Grossman
Countrywide Financial

 

[Gary L. Chefetz [MVP]]

Guys:

This is a known issue. A design change request was submitted to the product
team long ago. I'm fairly certain they'll get to it at some point. We need
to both close tasks ***and*** close projects.

--

Gary L. Chefetz, MVP
MSProjectExperts
For Project Server Consulting: http://www.msprojectexperts.com
For Project Server FAQS: http://www.projectserverexperts.com

 

[Jeff Grossman]

Thanks for the prompt reply. So at least I'll stop trying everything under
the sun to hide the project. On the same issue, I imagine it would be
possible to go in to database(s), and flip a value somewhere to have it stop
showing up. Is it possible?

 

[Gary L. Chefetz [MVP]]

Jeff:

I think that this will actually require a database modification to
implement.

--

Gary L. Chefetz, MVP
MSProjectExperts
For Project Server Consulting: http://www.msprojectexperts.com
For Project Server FAQS: http://www.projectserverexperts.com

 

[SS]

Is there a was to hide only some of the tasks in the "'Add Lines" option so that only few users do not see those tasks and the rest continue to have it present. For eg: I need to have, say Task A, visible to 5 users but not to 3 of them. However these 3 have already submitted time before so the historical time should continue to remain.

We have Project Server 2007 and are using Times sheets to record time. The
issue is that we have many projects with completed tasks, yet the completed
appear when a team member selects "Add Lines" to their time sheet. Is there a
way to prevent the completed tasks from appearing?

Thanks in advance for your assistance.

On Tuesday, March 25, 2008 5:19 PM Dale Howard [MVP] wrote:
dj_mac --

Your project managers need to close the tasks to further updates in PWA. To
do this, they need to click the Personal Settings link in the Quick Launch
menu and then click the Close Tasks to Update link on the Personal Settings
page. Hope this helps.




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