Highlighted captions, cross-refs, and page numbers

[Lisa Cohen]

I'm creating a relatively simple and short document (~30 pages). I have
inserted captions for figures and tables. In the text, I inserted
cross-references to refer to the figures and tables. All of a sudden, when
I opened my document today, all the cross-references in the text, the
numbers in the captions, and the page numbers, and also the TOC, are
highlighted. I can't figure out why or how to get rid of it. I can update
the fields, but the highlighting won't go away.

If I open the file on a PC, it looks fine. I have saved it on a PC and
opened it on the Mac again, and the highlighting is still there.

I am using Word X, Service Release 1.

Any suggestions?

Thanks.

-Lisa

 

[Beth Rosengard]

Hi Lisa,

I suspect you have Track Changes turned on. Look in Tools> Track Changes>
Highlight Changes.

--
Beth Rosengard
Mac MVP

Mac Word FAQ: <http://www.mvps.org/word/FAQs/WordMac/index.htm>
Entourage Help Page: <http://www.entourage.mvps.org/toc.html>

 

[Lisa Cohen]

Thanks, Beth, but that didn't seem to be it.

What I'm finding now is that no matter what document I open, or if I start a
new document, I'm having the same issue. I assume I did something to a
template or something somewhere, but I can't figure out what.

-Lisa

 

[Dayo Mitchell]

Hi Lisa,

I think you have field shading turned on--is it gray? See Prefs, View tab,
there is a drop-down selection when to for show Field Shading.

Dayo

 

[Lisa Cohen]

Dayo,

That did the trick. Thank you so much! It's amazing how such a little
thing can be so annoying!

-Lisa

 

[Clive Huggan]

Lisa,

The following comment won't be very relevant for a 30-page document, nor for
people who just can't stand seeing the fields highlighted anyway (like B*th
R*s*ng*rd can't, but don't tell anyone! -- so this comment is perhaps more
for anyone watching who prepares long documents, especially ones that are
worked on by others:

Bear in mind that in a long document it may be useful to know what's keyed
text and what's the display of a field, especially if other people are going
to work on the document and/or the cross-references are hyperlinks. (One
colleague diligently altered every one of 100 cross-references and table of
contents entries by hand to suit his pagination, wrecking the field coding
in the process.) Now I give clear instructions to others on how to turn the
field shading feature on -- at least to get an idea of where the fields and
hyperlinks are before turning the feature back off.

Of course, the shading doesn't appear when the document is printed.

-- Clive Huggan
* Please post all comments to the newsgroup for the benefit of others who
may be interested.
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* If anyone is still reading down this far, here's a question: is it time
for you to back up your Normal template and all your Word settings? (This
should be on a medium other than the internal hard drive and, to protect
against theft and fire, stored in a different building.)
============================================================

 

[Beth Rosengard]

The following comment won't be very relevant for a 30-page document, nor for
people who just can't stand seeing the fields highlighted anyway (like B*th
R*s*ng*rd can't, but don't tell anyone!

Hey, I find it distracting. So sue me <bg>.

--
Beth Rosengard
Mac MVP

Mac Word FAQ: <http://www.mvps.org/word/FAQs/WordMac/index.htm>
Entourage Help Page: <http://www.entourage.mvps.org/toc.html>

 

[John McGhie [MVP]]

Hi Lisa:

OK, now turn it back on

Whenever you have fields in a document, and particularly if they are
cross-reference fields, you should set Preferences>View>Field Shading to
"Always"

Otherwise, you can't see where the fields are when you are editing. At the
same time, turn on Show bookmarks.

If you cannot see these when you are editing, you can edit the content of a
bookmark or mangle a field. If you do, all of a sudden a cross reference to
the "see installing the software in Chapter 3" will insert the entire text
of Chapter 3 instead of just the reference. And then you will get really
confused

I always edit in Normal View, with Field Shading set to always so I can see
where the little <<gotta keep the language clean here these days>> are!

Cheers

Dayo,

That did the trick. Thank you so much! It's amazing how such a little
thing can be so annoying!

-Lisa

--
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John McGhie, Microsoft MVP: Word for Macintosh and Word for Windows
Consultant Technical Writer <[email protected]>
+61 4 1209 1410; Sydney, Australia: GMT + 10 hrs