how auto-archiving work when the file size is over the limit?

[YuY]

hi all, i have a question about auto-archiving. which i read more and more
stuff about the pst file, people are suggesting do not let it grow over 2G.
what happen if i help a client step up an exchange email in outlook 2003 and
using auto-archiving to help him back up everything from server to local hard
disc. Beacuse my client involve alot of picture attachment with his customer,
so his email grow very fast, so i wondering is there any way can
auto-archiving to new file each time archiving without manually create a new
pst file?

 

[Brian Tillman]

hi all, i have a question about auto-archiving. which i read more and
more stuff about the pst file, people are suggesting do not let it
grow over 2G. what happen if i help a client step up an exchange
email in outlook 2003 and using auto-archiving to help him back up
everything from server to local hard disc.

First, autoarchive is in no way, shape, or form a backup process.

If you try to autoarchive to a PST that has exceeded it size, one of several
things can happen. The ideal is that Outlook will tell you the maximum size
is being approached. However, since you're using Outlook 2003, I'd be
surprised in the extreme that you'll ever see that, since Outlook 2003's
PSTs have a minimum maximum size of 20 GB which can be increased. The
theoreticaly limit is, I believe, 32 TB.

Beacuse my client involve
alot of picture attachment with his customer, so his email grow very
fast, so i wondering is there any way can auto-archiving to new file
each time archiving without manually create a new pst file?

Since an Outlook 2003 PST can undoubtably grow larger than your client's
hard drive, I don't think you have a worry.

 

[YuY]

Thanks Brian, but I still have question about it. From the reply you are
saying that outlook 2003 pst file can grow over 20GB or even 32TB, but I saw
many article saying if you set pst as non-unicode it is possible to save up
to 20GB but if you set as unicode then is about 2GB. And some article teach
recover after outlook crash, they all suggest the data of pst should not pass
2GB. The reason why I have this topic open is because my client is also
communicate with their client using other language in the email and attach
alot of picture on it, so their mail box grow very fast. so I want to help
them set up auto-archiving to a different local pst file every time and want
to make sure the limit of size will not pass the standard size, so it will be
safer when I need to do any recover.

 

[Brian Tillman]

Thanks Brian, but I still have question about it. From the reply you
are saying that outlook 2003 pst file can grow over 20GB or even
32TB, but I saw many article saying if you set pst as non-unicode it
is possible to save up to 20GB but if you set as unicode then is
about 2GB.

False. Can you cite such an article? All Outlook 2003-format PSTs are
Unicode.

And some article teach recover after outlook crash, they
all suggest the data of pst should not pass 2GB.

That's because they were written prior to Unicode PSTs.

The reason why I
have this topic open is because my client is also communicate with
their client using other language in the email and attach alot of
picture on it, so their mail box grow very fast. so I want to help
them set up auto-archiving to a different local pst file every time
and want to make sure the limit of size will not pass the standard
size, so it will be safer when I need to do any recover.

Unicode PSTs are safe and are the only choice when you have a lot of data in
them. They also handle non-English languages well. It's what they were
designed to do. You cal also use tools like the following to help with PST
management when attachments are involved:
http://www.mapilab.com/outlook/attachments_processor/

 

[YuY]

yeah Brian you right, after more detail reading, unicode support up to 20GB
of data. so it is that true right now restore below 20GB of pst file will not
lost any email? do you have some experience on it? thanks intro me
attachments processor which can help reduce the size of pst. Is there any
freeware work as similar to attachments processor, since my client is just
starting their business.

 

[Brian Tillman]

yeah Brian you right, after more detail reading, unicode support up
to 20GB of data. so it is that true right now restore below 20GB of
pst file will not lost any email?

Sorry, while these words appear to be English, I can't figure out what
you're asking. Can you reword?

do you have some experience on it?

I use a Unicode PST, if that's what you mean.

thanks intro me attachments processor which can help reduce the size
of pst. Is there any freeware work as similar to attachments
processor, since my client is just starting their business.

Tools that do what you want are always work buying. The price you pay for
the tool is made up many times over in increased productivity. However, see
this for some others, some of which may be free (I haven't checked):
http://www.slipstick.com/addins/housekeeping.htm#user

 

[YuY]

I was try to ask, by any chance do you have some experience on recover more
than 18GB data in OL 2003, are they all recovered or you lost some data. The
reason why I ask this is because if it will lost some data when the pst large
than 18GB then I will keep my eye open when pst reach that point then start
another pst file.

 

[Brian Tillman]

I was try to ask, by any chance do you have some experience on
recover more than 18GB data in OL 2003, are they all recovered or you
lost some data. The reason why I ask this is because if it will lost
some data when the pst large than 18GB then I will keep my eye open
when pst reach that point then start another pst file.

The only time I ever lost data in Outlook was my own fault. However, I
can't imagine having a PST that large. I've got what seems like a TON of
data in a PST of mine and it's barely 120 MB. I could make it ten times
larger than it is and STILL not exceed the OLD size limit of 2 GB.

The likelyhood of you recovering data or not certainly depends in large
regard on the method you use to back the PST up and restore it from backup
media. You'll have to address that. As long as you manipulate the PST in
its entirely in Windows and not with Outlook (i.e., Outlook should be
completely closed), then I don't see a lot of chance for losing partial
data. Either the entire PST will be intact or it will be unusable.