How can I get rid of the space at the beginning of mail merge?

[sue]

In mail merge, everytime we merge with the word doc in the address or label
it leaves a blank space in the first space of the first line. Also, how do
you personalize each salutation? some are dear mr. & mrs. and some are dear
jane? it seems all you can do is all the same or nothing.

 

[Graham Mayor]

Stop using the address block field and insert the individual fields that you
require (see http://www.gmayor.com/mail_merge_labels_with_word_xp.htm and
http://www.gmayor.com/mailmerge_from_outlook.htm )

If you have a means of automatically identifying which records require which
salutation then you can use conditional fields to pick the correct version
e.g.. If your record has a first name, you may wish to use Dear FirstName.
If it has only a surname, you may wish to use Dear Mr Surname and if it has
neither, you may wish to use Dear Sir.

In the case of a merge from Outlook this could be:

Dear { IF{ MERGEFIELD First_Name } <> "" "{ MERGEFIELD First_Name }" "{ IF
{ MERGEFIELD Last_Name } <> "" "{ MERGEFIELD Title } { MERGEFIELD
Last_Name }" "Sir/Madam"}" }


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Graham Mayor - Word MVP


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