How can I get the insertion point to automatically goto the line under Dear Recipient?

[Clive Elsworth]

After doing a mailmerge is there a way to get Word to goto a specific point
in the document? (I'm writing a VB app that remotely automates Word)

I tried putting a bookmark into the .dot file, but the output file does not
contain the bookmark.

Any help much appreciated.

 

[Doug Robbins]

How about

ActiveDocument.Paragraphs(n).Range.Select
Selection.Collapse wdCollapseStart

I assume you would know the number (n) of the paragraph that you want to go
to the beginning of.

--
Hope this helps.

Please reply to the newsgroup unless you wish to avail yourself of my
services on a paid consulting basis.

Doug Robbins - Word MVP

 

[Clive Elsworth]

Doug

Thanks for that. It gives me something better than I have right now.

However ideally I'd like to be able to tell users that they can create their
own templates (to be used for merges with a single contact at a time - which
my system semi-automates - along with even the creation of the templates
somewhat) and wherever they might want to add extra text after a merge to
put some kind of specific field there that will be searchable by the
automation code.

Is there such a type of field, that it searchable, but can be made to be
null so that it doesn't actually do anything else?

Thanks again for your efforts.

Regards, Clive

 

[Doug Robbins]

Mailmerge is not really the right tool for that. Rather you should use a
userform - see the article "How to create a Userform" at:

http://word.mvps.org/FAQs/Userforms/CreateAUserForm.htm

You won't then have the problem of the bookmarks disappearing.

You haven't said what the data source is, but if it were a table in a Word
document, This routine loads a listbox with client details stored in a table
in a separate document (which makes it easy to maintain with additions,
deletions etc.), that document being saved as Clients.Doc for the following
code.

On the UserForm, have a list box (ListBox1) and a Command Button
(CommandButton1) and use the following code in the UserForm_Initialize() and
the CommandButton1_Click() routines

Private Sub UserForm_Initialize()
Dim sourcedoc As Document, i As Integer, j As Integer, myitem As Range,
m As Long, n As Long
' Modify the path in the following line so that it matches where you
saved Clients.doc
Application.ScreenUpdating = False
' Open the file containing the client details
Set sourcedoc = Documents.Open(FileName:="e:\worddocs\Clients.doc")
' Get the number or clients = number of rows in the table of client
details less one
i = sourcedoc.Tables(1).Rows.Count - 1
' Get the number of columns in the table of client details
j = sourcedoc.Tables(1).Columns.Count
' Set the number of columns in the Listbox to match
' the number of columns in the table of client details
ListBox1.ColumnCount = j
' Define an array to be loaded with the client data
Dim MyArray() As Variant
'Load client data into MyArray
ReDim MyArray(i, j)
For n = 0 To j - 1
For m = 0 To i - 1
Set myitem = sourcedoc.Tables(1).Cell(m + 2, n + 1).Range
myitem.End = myitem.End - 1
MyArray(m, n) = myitem.Text
Next m
Next n
' Load data into ListBox1
ListBox1.List() = MyArray
' Close the file containing the client details
sourcedoc.Close SaveChanges:=wdDoNotSaveChanges
End Sub

Private Sub CommandButton1_Click()
Dim i As Integer, Addressee As String
Addressee = ""
For i = 1 To ListBox1.ColumnCount
ListBox1.BoundColumn = i
Addressee = Addressee & ListBox1.Value & vbCr
Next i
ActiveDocument.Bookmarks("Addressee").Range.InsertAfter Addressee
UserForm2.Hide
End Sub

The Initialize statement will populate the listbox with the data from the
table and then when a client is selected in from the list and the command
button is clicked, the information for that client will be inserted into a
bookmark in the document. You may want to vary the manner in which it is
inserted to suit our exact requirements, but hopefully this will get you
started.

To make it easy for you, the code has been written so that it will deal with
any number of clients and any number of details about each client. It
assumes that the first row of the table containing the client details is a
header row.

If the data is in an Access database, you could use the following routine to
populate the listbox

Private Sub UserForm_Initialize()
Dim db As DAO.Database
Dim rs As DAO.Recordset
Dim NoOfRecords As Long
' Open the database
Set db = OpenDatabase("D:\Access\ResidencesXP.mdb")
' Retrieve the recordset
Set rs = db.OpenRecordset("SELECT * FROM Owners")
' Determine the number of retrieved records
With rs
.MoveLast
NoOfRecords = .RecordCount
.MoveFirst
End With
' Set the number of Columns = number of Fields in recordset
ListBox1.ColumnCount = rs.Fields.Count
' Load the ListBox with the retrieved records
ListBox1.Column = rs.GetRows(NoOfRecords)
' Cleanup
rs.Close
db.Close
Set rs = Nothing
Set db = Nothing
End Sub

--
Hope this helps.

Please reply to the newsgroup unless you wish to avail yourself of my
services on a paid consulting basis.

Doug Robbins - Word MVP

 

[Clive Elsworth]

Doug

Many thanks for that. I may not have made myself clear. Userforms look
interesting, but I stand by using mailmerge because I can automate enough of
it to make it very easy for the users.

My app uses SQL Server but I'm just creating a local CSV file for Word to
read.

What I think should work is to ask them to add a section break where they
might want to add extra text and my code will find it with:

MyDoc.ActiveWindow.Selection.GoTo What:=wdGoToSection,
Which:=wdGoToAbsolute, count:=2

Regards

Clive