How can I globally replace a logo in WORD throughout a folder?

[colinmcb]

Hi

Can anybody tell me how I can globally replace a company logo (held in the
Header)of several WORD documents throughout a folder, without having to open
each file individually to cut & Paste?

Thanking you in antici....pation

Colin

 

[Graham Mayor]

You can't - though you *may* be able to automate it with vba - see
http://www.gmayor.com/batch_replace.htm How easy this will be in practice
depends on how the image has been inserted and what you want to change it
with.
Provided you change your new document templates, it shouldn't be necessary
to change old documents. If they are filed for reference why change them?

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Graham Mayor - Word MVP


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[colinmcb]

Thanks for the quick reply Graham.

You would think that my problem must happen a lot these days, what with
companies being outsourced (we were previously NHS but have had 4 new
'employers' in the last 12 yrs).

I live in hope that there is a solution out there to this, but meantime,
I'll see if I can adapt your VB code to suit my needs.

Cheers

Colin

 

[Graham Mayor]

You might take a look at http://www.gmayor.com/Autotext_replace.htm as this
technique could be adapted to insert a graphic instead of autotext. The
tricky bit will be finding your original graphic which may mean switching
the view to display fields (ALT+F9) opening the header, searching for the
correct field or graphic then replace with the clipboard contents. All, as I
said, depends on your document layout and how the original is inserted. If
you want to send me a sample document with dummy text then send it to my web
link. Please note that the weather here is appalling with frequent power
outages and communications blackouts at present (two people were swept away
in flash floods in the village yesterday) so I may not be able to get back
quickly.

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Graham Mayor - Word MVP


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[Robert M. Franz (RMF)]

Hi Colin

You would think that my problem must happen a lot these days, what with
companies being outsourced (we were previously NHS but have had 4 new
'employers' in the last 12 yrs).

I live in hope that there is a solution out there to this, but meantime,
I'll see if I can adapt your VB code to suit my needs.

That _is_ the solution!

Part (well, the biggest part IMnsHO) is that too many companies (and/or
their employees) don't use Word "templates" as intended; but simply open
up an old and "similar" document, cut and write anew.

Once you get over that stage, you are left with a very much smaller set
of templates to update instead of "all available documents on the
company file server."

The next stage would be to setup those templates that possible future
changes of CI can be done with less work (say, by invoking logo materiel
by reference and breaking the links with an AutoMacro). Given the
broadness of possibilities for designers, it's not clear whether there's
a business case for such an approach, though.

0.2cents
Robert

 

[colinmcb]

Hi Graham

Well, after reading your reply below, it seems I won't be able to use the
VBA after all, as the Logo was just pasted in as a picture into the header -
so no text or fields to be searched for.

Thanks for your help anyway, and eh.... keep dry!

 

[Tony Jollans]

What to do really depends on where you are starting from and what end result
you want.

I would seriously question, though, why you need to change many documents,
which you are not otherwise updating and which have logos reflecting when
they were written. I don't see any business benefit in this - if anything I
think it plain wrong, but at best if you are not otherwise editing the
documents who will ever know? And, if you are updating them, it may be
possible to automate the change process through code in the template(s).

 

[Graham Mayor]

If the image is in line with text search for ^g

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Graham Mayor - Word MVP


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