How can I make a protect a ppt presentation from being copied?

[Lisa]

I have a ppt show put together of my brother's wedding. I would like it to be
for him only. It is currently on a CD. I have it protected by a password for
changes but one can still copy the CD. Is there anyway to protect the CD
from being physically copied?

 

[JoAnn Paules]

That would not be an option of Office. Even the movie studios can't keep
people from making copies so I would suspect that you aren't going to have
much luck at this. (If you gave that CD to your brother and asked him not to
copy it but he did anyway, what would you do?)

--

JoAnn Paules
MVP Microsoft [Publisher]

~~~~~
How to ask a question
http://support.microsoft.com/KB/555375

 

[Beth Melton]

The password for modification doesn't prevent someone from making changes
and saving them with a different file name. You might take a look at Secure
Pack (http://skp.mvps.org/securepack/index.htm) It will create a single
executable that will prevent the PPT show from being altered. But there is
little you can do to prevent a CD from being copied. Like JoAnn said, even
movie producers can't prevent folks from making copies.

Even if you could protect the CD from being copied, or prevent files from
being copied off of the CD, what if someday CDs become outdated and what
sounds like your wonderful and generous gift of cherished wedding memories
cannot be viewed at all, such as by his grandchildren? Something to
consider, anyway.

Now, if the PPT presentation weren't wedding memories but rather sultry
photos of me as a gift to my husband, that might be a different situation.
I'd definitely want to prevent him from copying the CD, or the photos, for
fear they'd end up on the internet if something should ever happen to our
relationship. <BIG GRIN>

Please post all follow-up questions to the newsgroup. Requests for
assistance by email cannot be acknowledged.

~~~~~~~~~~~~~~~
Beth Melton

 

[Echo S]

Actually, in PowerPoint 2002 (which is also known as PPT XP) and 2003 and
2007, a modification password does prevent someone from making changes and
saving them with a different file name.

Password protect a presentation http://www.pptfaq.com/FAQ00038.htm discusses
some things that crop up with passwording, specifically that users of PPT
2000 and 97 cannot even view password protected PPT files.

With 2007, they can rename the PPTX file with a ZIP extension and get the
contents that way, though.

Also with Office 2007, Microsoft offers a free Information Rights Management
server access trial.
http://office.microsoft.com/en-us/help/HA010721681033.aspx So you can use
Office Button | Prepare | Restrict Permission to restrict who can view and
use the presentation. This feature is not available in all of the Office
suites -- only in Professional Plus, Enterprise and Ultimate.

 

[Beth Melton]

Well what do you know? I always thought a password to modify worked the same
in PPT as it does in Word and Excel. Thanks for the correction.

Although I suspect the password to modify is not extremely secure and there
are ways around it since you're able to actually open the file.

I'm hesitant to recommend the free trial service for IRM. I recall they took
the trial server for IRM/.NET passports down at some point after IRM was
introduced in Office 2003. They brought it back online, after complaints,
but with the stipulation it may not always be available.

Please post all follow-up questions to the newsgroup. Requests for
assistance by email cannot be acknowledged.

~~~~~~~~~~~~~~~
Beth Melton

Actually, in PowerPoint 2002 (which is also known as PPT XP) and 2003 and
2007, a modification password does prevent someone from making changes and
saving them with a different file name.

Password protect a presentation http://www.pptfaq.com/FAQ00038.htm
discusses some things that crop up with passwording, specifically that
users of PPT 2000 and 97 cannot even view password protected PPT files.

With 2007, they can rename the PPTX file with a ZIP extension and get the
contents that way, though.

Also with Office 2007, Microsoft offers a free Information Rights
Management server access trial.
http://office.microsoft.com/en-us/help/HA010721681033.aspx So you can use
Office Button | Prepare | Restrict Permission to restrict who can view and
use the presentation. This feature is not available in all of the Office
suites -- only in Professional Plus, Enterprise and Ultimate.

--
Echo [MS PPT MVP] http://www.echosvoice.com
What's new in PPT 2007? http://www.echosvoice.com/2007.htm
Fixing PowerPoint Annoyances http://tinyurl.com/36grcd
PowerPoint 2007 Complete Makeover Kit http://tinyurl.com/32a7nx

The password for modification doesn't prevent someone from making changes
and saving them with a different file name. You might take a look at
Secure Pack (http://skp.mvps.org/securepack/index.htm) It will create a
single executable that will prevent the PPT show from being altered. But
there is little you can do to prevent a CD from being copied. Like JoAnn
said, even movie producers can't prevent folks from making copies.

Even if you could protect the CD from being copied, or prevent files from
being copied off of the CD, what if someday CDs become outdated and what
sounds like your wonderful and generous gift of cherished wedding
memories cannot be viewed at all, such as by his grandchildren? Something
to consider, anyway.

Now, if the PPT presentation weren't wedding memories but rather sultry
photos of me as a gift to my husband, that might be a different
situation. I'd definitely want to prevent him from copying the CD, or the
photos, for fear they'd end up on the internet if something should ever
happen to our relationship. <BIG GRIN>

Please post all follow-up questions to the newsgroup. Requests for
assistance by email cannot be acknowledged.

~~~~~~~~~~~~~~~
Beth Melton

 

[Echo S]

I completely agree with all your speculations and hesitations.

--
Echo [MS PPT MVP] http://www.echosvoice.com
What's new in PPT 2007? http://www.echosvoice.com/2007.htm
Fixing PowerPoint Annoyances http://tinyurl.com/36grcd
PowerPoint 2007 Complete Makeover Kit http://tinyurl.com/32a7nx

Well what do you know? I always thought a password to modify worked the
same in PPT as it does in Word and Excel. Thanks for the correction.

Although I suspect the password to modify is not extremely secure and
there are ways around it since you're able to actually open the file.

I'm hesitant to recommend the free trial service for IRM. I recall they
took the trial server for IRM/.NET passports down at some point after IRM
was introduced in Office 2003. They brought it back online, after
complaints, but with the stipulation it may not always be available.

Please post all follow-up questions to the newsgroup. Requests for
assistance by email cannot be acknowledged.

~~~~~~~~~~~~~~~
Beth Melton

Actually, in PowerPoint 2002 (which is also known as PPT XP) and 2003 and
2007, a modification password does prevent someone from making changes
and saving them with a different file name.

Password protect a presentation http://www.pptfaq.com/FAQ00038.htm
discusses some things that crop up with passwording, specifically that
users of PPT 2000 and 97 cannot even view password protected PPT files.

With 2007, they can rename the PPTX file with a ZIP extension and get the
contents that way, though.

Also with Office 2007, Microsoft offers a free Information Rights
Management server access trial.
http://office.microsoft.com/en-us/help/HA010721681033.aspx So you can use
Office Button | Prepare | Restrict Permission to restrict who can view
and use the presentation. This feature is not available in all of the
Office suites -- only in Professional Plus, Enterprise and Ultimate.

--
Echo [MS PPT MVP] http://www.echosvoice.com
What's new in PPT 2007? http://www.echosvoice.com/2007.htm
Fixing PowerPoint Annoyances http://tinyurl.com/36grcd
PowerPoint 2007 Complete Makeover Kit http://tinyurl.com/32a7nx

The password for modification doesn't prevent someone from making
changes and saving them with a different file name. You might take a
look at Secure Pack (http://skp.mvps.org/securepack/index.htm) It will
create a single executable that will prevent the PPT show from being
altered. But there is little you can do to prevent a CD from being
copied. Like JoAnn said, even movie producers can't prevent folks from
making copies.

Even if you could protect the CD from being copied, or prevent files
from being copied off of the CD, what if someday CDs become outdated and
what sounds like your wonderful and generous gift of cherished wedding
memories cannot be viewed at all, such as by his grandchildren?
Something to consider, anyway.

Now, if the PPT presentation weren't wedding memories but rather sultry
photos of me as a gift to my husband, that might be a different
situation. I'd definitely want to prevent him from copying the CD, or
the photos, for fear they'd end up on the internet if something should
ever happen to our relationship. <BIG GRIN>

Please post all follow-up questions to the newsgroup. Requests for
assistance by email cannot be acknowledged.

~~~~~~~~~~~~~~~
Beth Melton

I have a ppt show put together of my brother's wedding. I would like it
to be
for him only. It is currently on a CD. I have it protected by a
password for
changes but one can still copy the CD. Is there anyway to protect the
CD
from being physically copied?

 

[Beth Melton]

Thanks for the affirmation, Echo (And thanks for teaching me something
new!)

btw, does this also mean you agree with, "if you don't want sultry photos of
yourself distributed to others then don't take them in the first place"?
<grin>

Please post all follow-up questions to the newsgroup. Requests for
assistance by email cannot be acknowledged.

~~~~~~~~~~~~~~~
Beth Melton

I completely agree with all your speculations and hesitations.

--
Echo [MS PPT MVP] http://www.echosvoice.com
What's new in PPT 2007? http://www.echosvoice.com/2007.htm
Fixing PowerPoint Annoyances http://tinyurl.com/36grcd
PowerPoint 2007 Complete Makeover Kit http://tinyurl.com/32a7nx

Well what do you know? I always thought a password to modify worked the
same in PPT as it does in Word and Excel. Thanks for the correction.

Although I suspect the password to modify is not extremely secure and
there are ways around it since you're able to actually open the file.

I'm hesitant to recommend the free trial service for IRM. I recall they
took the trial server for IRM/.NET passports down at some point after IRM
was introduced in Office 2003. They brought it back online, after
complaints, but with the stipulation it may not always be available.

Actually, in PowerPoint 2002 (which is also known as PPT XP) and 2003
and 2007, a modification password does prevent someone from making
changes and saving them with a different file name.

Password protect a presentation http://www.pptfaq.com/FAQ00038.htm
discusses some things that crop up with passwording, specifically that
users of PPT 2000 and 97 cannot even view password protected PPT files.

With 2007, they can rename the PPTX file with a ZIP extension and get
the contents that way, though.

Also with Office 2007, Microsoft offers a free Information Rights
Management server access trial.
http://office.microsoft.com/en-us/help/HA010721681033.aspx So you can
use Office Button | Prepare | Restrict Permission to restrict who can
view and use the presentation. This feature is not available in all of
the Office suites -- only in Professional Plus, Enterprise and Ultimate.

--
Echo [MS PPT MVP] http://www.echosvoice.com
What's new in PPT 2007? http://www.echosvoice.com/2007.htm
Fixing PowerPoint Annoyances http://tinyurl.com/36grcd
PowerPoint 2007 Complete Makeover Kit http://tinyurl.com/32a7nx


The password for modification doesn't prevent someone from making
changes and saving them with a different file name. You might take a
look at Secure Pack (http://skp.mvps.org/securepack/index.htm) It will
create a single executable that will prevent the PPT show from being
altered. But there is little you can do to prevent a CD from being
copied. Like JoAnn said, even movie producers can't prevent folks from
making copies.

Even if you could protect the CD from being copied, or prevent files
from being copied off of the CD, what if someday CDs become outdated
and what sounds like your wonderful and generous gift of cherished
wedding memories cannot be viewed at all, such as by his grandchildren?
Something to consider, anyway.

Now, if the PPT presentation weren't wedding memories but rather sultry
photos of me as a gift to my husband, that might be a different
situation. I'd definitely want to prevent him from copying the CD, or
the photos, for fear they'd end up on the internet if something should
ever happen to our relationship. <BIG GRIN>

Please post all follow-up questions to the newsgroup. Requests for
assistance by email cannot be acknowledged.

~~~~~~~~~~~~~~~
Beth Melton

I have a ppt show put together of my brother's wedding. I would like it
to be
for him only. It is currently on a CD. I have it protected by a
password for
changes but one can still copy the CD. Is there anyway to protect the
CD
from being physically copied?

 

[Bob I]

Nope, ANYONE can copy a CD, period. About the best you could do with it
is to make it a powerpoint show, then take that, and turn it into a Zip
file, and then "encrypt/password protect" that, THEN copy it to the CD.
That way the copied CD will be extremely difficult to view.

 

[amelkin]

Not sure I got that. If I modify-protect a PPS in Powerpoint 2002, ca
somebody just rename the presentation as a PPT or PPSX or some othe
extension and have access to the content? Seems to completely defea
the purpose of having a password? I have tried the embedd PPS in PPS a
an object to try to obscure/protect my content from alteration, but i
sounds like this is ineffective

 

[Bob I]

Simply put,
1. IF they manage to break the password then they may modify it.
2. IF you give someone a file you CAN'T prevent it from being copied.

 

[amelkin]

So what is the purpose of a modify password if it cannot prevent people
from modifying the content? Any way to prevent the renaming of a file?
I'm calling Bill Gates, RIGHT NOW!

Thanks!

 

[Bob I]

Sounds like you are pretty unfamiliar with computers, software and file
security in general. I'd suggest you start by taking a course in
computer basics at your local adult education facility.

 

[amelkin]

Sounds like you don't have many friends, Bob.

 

[Bob I]

Huh? Instead of attempting to belittle me, I suggest you take some
classes to correct your misconceptions about computers software and file
security.

 

[amelkin]

The point of a tech help forum is to assist others who might not hav
your level of technical expertise in solving issues. My feeling is tha
advising me to enroll in an adult education course was not helpful, an
did not in any constructive way address my question. Apologies fo
taking things in a personal direction. My assumption regarding th
modify password was that it should protect the content of
presentation from being altered. But since a user can easily rename
file and have full access to all content, I fail to understand th
point of a modify password. Pardon my ignorance, but if you have an
perspective specific to preventing alteration of a PPS I woul
appreciate

 

[Lucy Thomson]

See if this helps you:
Password protect a presentation
http://www.pptfaq.com/FAQ00038.htm

I think Bob's point is that if you allow someone to see content then you
cannot protect it - they could do a screen shot or recreate it for
themselves. You can make it tricky for them, but you can't stop them if they
are determined. As for just renaming the file it still has the password
protection but the password protection itself may not achieve what you are
after.

Lucy

 

[amelkin]

Thanks, Lucy. I am not trying to protect the content of the show, just
trying to prevent others from modifying it. And when I do this, the
password is gone: I receive a PPS protected by a modify password. I
right click the file and save as... (anything). I open the file in
Powerpoint and make changes to the content at will, then Save as a new
file. Sounds like this is just not a functionality of Powerpoint.

 

[Bob I]

The "Password" only protects the original file that you passworded (even
if you change the name). It doesn't prevent someone from making a copy
by using Save As and editing that. The original copy is still password
protected and editing will be prevented. The protection only prevents
inadvertent or "unauthorized" editing of the original, and even then, IF
a person is determined that protection can be broken too. This issue is
similar to locking your car, that won't prevent it from being stolen, it
only makes it a little more difficult. In a nutshell, a Modify password
only prevents the original file (and direct copies) from being modified
and saved in Office (Open Office ignores the password last I knew). It
has no effect on descendant files where Save As is used. If a person has
a file, they may pretty much do with it as they wish. Same thing with
your computer, and the files it contains, IF the person has access, they
can pretty much do what they want. (The one exception is EFS, but that's
not applicable here). As to what you want, it isn't achievable, period.

BTW. Just renaming the file doesn't break it, you have to use "Save As"
from outside the file.

 

[amelkin]

Thanks all. Very helpful

 

[Smartguy4u]

I have a ppt show put together of my brother's wedding. I would like it
to be
for him only. It is currently on a CD. I have it protected by a
password for
changes but one can still copy the CD. Is there anyway to protect the
CD
from being physically copied?

Hello Lisa,

Please visit http://www.esecurity4all.com for all types of Non copyable
CDs/DVDs.

They are the only company that currently provides totally Non copyable
CDs DVDs.

Their CDs/DVDs have been tested in international markets and found to
be the best.

Regards
Rahul