How can I prompt user to select item and use as a variable

[RogerM]

This is probably really easy, but I'm not figuring it out.

I have a macro that manipulates a spreadsheet. At the end of that process I
want to save the spreadsheet to a specific location with a specific name.
i.e.

Dim strMonth as String
Dim strPath as String

strMonth = InputBox("ask user to insert Month of report, i.e. January")
strPath = "S:\Management Reports\2009\StatusSummary_" & _
strMonth & ".xlsx"

Of Course, I don't want to use an InputBox since the user might not enter
the month correctly. I think I want a ComboBox that the user can select
from, but it would have to be created with VBA as the spreadsheet the user
will be working with is actually a csv file output from another program.

In addition to forcing the selection of a particular month by the user, I
need to check to make sure that filename isn't already in the destiation
folder.

For that I've come up with

Set objFSO = CreateObject("Scripting.FileSystemObject")

If Not objFSO.FileExists(strPath) Then


ActiveWorkbook.SaveAs Filename:= strPath, FileFormat:= _
xlOpenXMLWorkbook, CreateBackup:=False

End If

But if the file does exist, I don't want the user to be presented with the
option of overwriting the existing file. How do I suppress the "file
exists" message box and prompt the user to take a different course of action
instead?

~ Roger

 

[JLGWhiz]

A ListBox or ComboBox would provide better control over the user input for a
date related entry. You can put it on a UserForm and use it like a pop up.
Make a public variable to capture the value of the control, whichever you
decide to use. i.e.

Public myVar = UserForm1.ComboBox1.Value

As for not overwriting the existing file, if the file exists, produce a
message box that tells the user what you want them to do, and use the Else
part of the If statement to exit the sub. i.e.

If Not objFSO.FileExists(strPath) Then
'Save as
Else
MsgBox "This file name already exists. Do something else"
End If

Or you can determine what to do and write the code to make it happen, taking
the user out of any decision making.

 

[AltaEgo]

If you give the user the option to select a month using a drop down list.
he/she can still choose an incorrect month. Can you automate the naming
process to cover the month? In other words, is it likely the file always
relates to the current month? or previous month? Alternatively, you could
check for validity using a function.


Function checkMonth(UserString) As Boolean

Dim temp As String
checkMonth = False
For i = 1 To 12
temp = DateSerial(Year(Date), i, Day(Date))

If UCase(Format(temp, "MMM")) = UCase(UserString) Then
checkMonth = True
Exit For

End If
Next i

End Function

OR, check a shorter period using a variation. For example, this check the
text month entered by the user is in format MMM and is either the current
month or one of the previous two months.

Function checkThreeMonth(UserString) As Boolean

Dim temp As String
checkThreeMonth = False
For i = 0 To 2
temp = DateSerial(Year(Date), Month(Date) - i, Day(Date))

If UCase(Format(temp, "MMM")) = UCase(UserString) Then
checkThreeMonth = True
Exit For

End If
Next i

End Function




Dir() will help you deal with a file that exists. :

http://spreadsheetpage.com/index.php/site/tip/some_useful_vba_functions/

 

[RogerM]

I hadn't considered that possibility. The process would always be run on at
the beginning of a month for the prior month's data. So the filename should
always be the previous month. How do I obtain that value?

 

[AltaEgo]

Function PrevMth()
Dim temp
temp = DateSerial(Year(Date), Month(Date) - 1, Day(Date))
PrevMth = Format(temp, "MMM")

End Function

 

[Jacob Skaria]

You are right. The controls are not listed in the tab index order; but in the
order the control was placed into the form.

If this post helps click Yes

 

[RogerM]

Steve,
That will work perfect. Thanks.

Function PrevMth()
Dim temp
temp = DateSerial(Year(Date), Month(Date) - 1, Day(Date))
PrevMth = Format(temp, "MMM")

End Function