How can I reduce an e-mails size to e-mail it?

[whitelightning]

I've done a newsletter for my group, but I can't reduce the size of it so it
doesn't take 1 1/2 hour to send it out, I have dial-up

 

[JoAnn Paules [MVP]]

Print it to a .pdf file and send that. Most .pdf files tend to be smaller
(but not always).

 

[Graham Mayor]

Compress it using one of the zip utilities or create it as a text document
and send it once to a group of recipients rather than individually to each.

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Graham Mayor - Word MVP


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[Chuck Davis]

Print it to a .pdf file and send that. Most .pdf files tend to be smaller
(but not always).

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JoAnn Paules
MVP Microsoft [Publisher]

I've done a newsletter for my group, but I can't reduce the size of it so
it
doesn't take 1 1/2 hour to send it out, I have dial-up

To add to JoAnn's comment. Not everyone has Word on their computer. They may
not be able to open it after your laborious upload and their download. But
most have, or can download, the free Adobe Reader to read the .pdf.

 

[John McGhie [MVP - Word and Word Macintosh]]

Remove the large pictures.

If it's taking 1.5 hours for you to send, it's taking 1.5 hours for some of
your recipients to receive. If it does, that's the last copy of your news
letter they will ever receive.

The first law of Internet publishing is: "Avoid pissing your readers off
with huge downloads, or they will permanently block from their inbox
everything you send."

Take the pictures into a picture editor (e.g. Microsoft Picture Manager) and
first crop them so they show only the most essential part of the scene.

Then reduce their resolution to 96 dpi. No computer displays more than 96
dpi, so sending huge pictures is simply wasting bandwidth.

Now save those pictures as .PNG format. You will find the pictures shrink
down to a tiny fraction of their former size. Put the small versions into
the document, then Zip the document before you send it. You will be able to
email the zipped file without problems.

I would not bother with PDF, because if you do what I suggested above you
will create a file as small as it can be. If you then make a PDF from that,
the PDF will actually end up larger than the original file. However, it can
be useful to send PDF to make sure you get through the antivirus firewall at
the recipient's end.

Cheers

I've done a newsletter for my group, but I can't reduce the size of it so it
doesn't take 1 1/2 hour to send it out, I have dial-up

--

Please reply to the newsgroup to maintain the thread. Please do not email
me unless I ask you to.

John McGhie <[email protected]>
Microsoft MVP, Word and Word for Macintosh. Consultant Technical Writer
Sydney, Australia +61 (0) 4 1209 1410