how can i save a document in a print preview format for sending

[Judy]

I have a word document i would like to attach to an email. whenever anyone
else opens this file it is in reading layout. How can i save the document so
that its properties tell it to open in print layout?

 

[Suzanne S. Barnhill]

You can't. The option to open in Reading Layout view depends on a setting on
the recipient's machine. The best you can do is provide suggestions:

1. Suggest that the recipient choose Save instead of Open. Documents that
are opened from the hard drive rather than directly from attachments will
not open in Reading Layout view.

2. Suggest that the recipient disable Reading Layout view (Tools | Options |
General). Recipients who don't really like Reading Layout view but haven't
known how to avoid it may thank you.

3. Suggest that the recipient switch to Print Layout view after opening the
document.

 

[Peter]

Create this macro in your Word Document and it'll open up in the mode you
want.

Sub AutoOpen()
If ActiveWindow.View.SplitSpecial = wdPaneNone Then
ActiveWindow.ActivePane.View.Type = wdPrintView
Else
ActiveWindow.View.Type = wdPrintView
End If
End Sub