how can I sort email by sender's domain?

[ProjectDirector]

I need to group email by sender's domain name, not the sender's display name.
This way, all the communications with a certain company can easily be filed
together.

 

[Ben M. Schorr, MVP]

What version of Outlook are you using? I don't know any way to group by
domain name but if you're using Outlook 2007 I guess you could use the
Search tool to quickly filter e-mails that only have the domain name in
question.

Otherwise I guess you could look around for a 3rd party add-in that parses
the domain name. I've never seen one though.

--
-Ben-
Ben M. Schorr, MVP
Roland Schorr & Tower
http://www.rolandschorr.com
http://www.officeforlawyers.com/outlook.htm

 

[F. H. Muffman]

I need to group email by sender's domain name, not the sender's display
name.
This way, all the communications with a certain company can easily be
filed
together.

Sounds like the perfect job for a Search Folder. Or, if the ultimate goal
is to get the mail from that company into a specific folder, build a rule
and just run it.

 

[Bandit]

Sounds like the perfect job for a Search Folder. Or, if the ultimate goal
is to get the mail from that company into a specific folder, build a rule
and just run it.

 

[Bandit]

Sounds like the perfect job for a Search Folder. Or, if the ultimate goal
is to get the mail from that company into a specific folder, build a rule
and just run it.

I agree with ProjectDirector

I do not sort my mails by company but rather by sales task and it would be
great to be able to collapse mails by senders domain so that you can review
the snders company mail quickly. Search folders will not work in this case.

BH

 

[F. H. Muffman]

I agree with ProjectDirector

I do not sort my mails by company but rather by sales task and it would be
great to be able to collapse mails by senders domain so that you can
review
the snders company mail quickly. Search folders will not work in this
case.

Not every solution will work for every person.

If you need it to be dynamic (which I didn't get any indication that the
original person needed dynamicosity), then you'd need to build a DLL that
can be used as a custom action on a rule to pull out the senders domain and
then drop it in an unused field (like Mileage) and group by that.

Personally, I'd work through my email one by one and build a search folder
as needed. I hit message 1, it's from somedomain.what, I build a search
folder. Take care of all the messages. I go back, hit what should now be
message 1, it's from otherdomain.what, I edit the search folder, I take care
of all the messages.

 

[Bandit]

Not every solution will work for every person.

If you need it to be dynamic (which I didn't get any indication that the
original person needed dynamicosity), then you'd need to build a DLL that
can be used as a custom action on a rule to pull out the senders domain and
then drop it in an unused field (like Mileage) and group by that.

Personally, I'd work through my email one by one and build a search folder
as needed. I hit message 1, it's from somedomain.what, I build a search
folder. Take care of all the messages. I go back, hit what should now be
message 1, it's from otherdomain.what, I edit the search folder, I take care
of all the messages.

Thanks for the feedback. I will look into the customization a little more
but was hoping that there would be something default.

Do you have any examples of something similar that has been done (source
code perhaps ;-)

regards

BH

 

[Brian Tillman]

dynamicosity

Great word. Better get a patent on it.

 

[F. H. Muffman]

Great word. Better get a patent on it.

I sat here for a good 10 minutes trying to come up with a real word that fit
and seriously came up blank. Unless dynamism is actually a word....

 

[F. H. Muffman]

Thanks for the feedback. I will look into the customization a little more
but was hoping that there would be something default.

Honestly, I don't think this particular work style is something that the
developers thought of, mostly because, well, who cares what domain the mail
came from? Either you have a contact there and you'll recognize the name,
or you won't and it doesn't matter. If there's a particular domain you have
a vested interest in, it's easy enough to build a search folder, or to use
the coloring to make it a certain color.

I mean, maybe I have a limited worldview, or my style of work, but I can't
really think of a situation where it matters what domain the mail came from
on a user by user basis.

Do you have any examples of something similar that has been done (source
code perhaps ;-)

Nope, nothing here. http://www.outlookcode.com is where I'd go.

 

[Brian Tillman]

I sat here for a good 10 minutes trying to come up with a real word
that fit and seriously came up blank. Unless dynamism is actually a
word....

It is. http://www.m-w.com/dictionary/dynamism

 

[F. H. Muffman]

It is. http://www.m-w.com/dictionary/dynamism

And here I assumed it was just a place to buy import laptops. =)

 

[Spike9458]

I need to group email by sender's domain name, not the sender's display name.
This way, all the communications with a certain company can easily be filed
together.

Do you have all your email addresses in one contact folder? If so you
can export them to an Excel file, split the email address at the '@'
symbol, and have the domain name in one column. Then sort by that
column, save each domain name list to a different file, and then
import them to its own contact sub-folder, ie roadrunner, comcast, (or
however you want to remember them) etc ...

Not sure if this will work, but it's a way to do it if your email list
isn't changing all the time. Once you set it up, as you get new email
addresses you can save them to the appropriate folder.

--Jim