How can I use conditional formating between two sheets in one work

[Samad]

If employee number 5263 found in sheet 2, show the raw in main data on sheet
1 in red, for instance.

 

[paul]

ok this is how i did it
use a helper column and a vlookup formula back at sheet 2
=IF(VLOOKUP($G$11,Sheet2!$A$2:$A$8,1,FALSE)=A8,"found","")
so if employees name is found on sheet 2 this formula returns found on the
same row as the emplyees name
conditional formatting for this row is
=c8="found"
i had to change the formatting formula for each row,hopefully there is an
easy way!

 

[Max]

If employee number 5263 found in sheet 2,
show the raw in main data on sheet 1 in red, for instance.

In Sheet2,
assume the employee numbers would be listed within B1:B200 (say)

In Sheet1,
assume the employee numbers are listed in A1 down
Select col A (A1 active)
Click Format > Conditional Formatting, then apply in Condition 1:
Formula is:
=SUMPRODUCT((ISNUMBER(SEARCH(A1,INDIRECT("Sheet2!$B$1:$B$200")))*(A1<>"")))
Format it as, eg: Red fill & white font, bolded

The above will achieve what you're after, ie highlight all employee numbers
in col A which are found within Sheet2's B1:B200. Adapt the range to suit ..

 

[Excelenator]

Conditional formatting wont allow you to reference another worksheet,
however, as a work around you could add a column and paste in the
formula

=NOT(ISERROR(VLOOKUP(A1,Sheet2!A1:A7,1,FALSE)))

Where cell A1 contains the employee number and Sheet2!A1:A7 contains
the employee numbers on the other sheet. This formula will return TRUE
if the employee is on the other sheet and FALSE if it is not. You can
then hide this column if you want and use the result in your
conditional formatting by highlighting the range you want to
conditionally format and for the first record say you put the formula
above in column D you would select Formula and type in =$D1 and select
the red font format.

 

[daddylonglegs]

You can reference another worksheet if you use a named range.

For example, if your employee numbers are in sheet 2 column A then
select that column and use Insert > Name > Define to name that range,
something like "employees" (without the quotes)

then in sheet 1 if your employee numbers are in column C, select that
column and use CF with "formula is" option

=MATCH(C1,employees,0)

choose red format

that's it

 

[Max]

Conditional formatting won't allow you to reference another worksheet, ..

True, but using INDIRECT is a way to do so "directly" which is accepted in
CF,
as per earlier response to OP. Another route is to use defined ranges.

 

[Gord Dibben]

David McRitchie posted this message June 11,2006

You may not use references to other worksheets or Workbooks for Conditional
Formatting criteria.

To get around this obstacle you might use a named range to refer to a range on
another worksheet.

The restriction also means that you cannot use a formula referencing your
personal.xls in a user defined function.

You can get around that by creating a reference in your VBE from your workbook
to your personal.xls

For more information on Conditional Formatting:
http://www.mvps.org/dmcritchie/excel/condfmt.htm

For more information on named range
http://www.mvps.org/dmcritchie/excel/vlookup.htm#namedrange


Gord Dibben MS Excel MVP