How create a 'style' for footnote references?

[mkraft]

How does one go about creating a 'style' specifically for footnote references
-- i.e., both in the text and in the footnotes themselves?

Basically, I would like these references to have a different appearance and
font size than the default.

And within the footnote itself, there's the problem of keeping the
formatting of the 'reference' separate from that of the footnote 'text.' Not
sure how to do that.

Thanks.

 

[Suzanne S. Barnhill]

There is already a built-in Footnote Reference style, which is applied to
the footnote reference by default. All you have to do is modify it. It is a
character style, applied only to the reference mark.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
http://word.mvps.org

 

[Herb Tyson [MVP]]

Word is going to use the Footnote reference and Footnote text styles by
default. There's no way to change that. However, there's no reason you can't
modify those styles to get the formatting results you want.

 

[mkraft]

There is already a built-in Footnote Reference style, which is applied to

the footnote reference by default. All you have to do is modify it. It is a
character style, applied only to the reference mark.

I've seen that but in the document I'm working on, for some reason that
style wasn't used.

I suppose I could modify the default style (assuming it hasn't been deleted)
and then run a find-&-replace to replace the current footnote style (which I
think is just 'body text') - ?

Thanks.

 

[mkraft]

Word is going to use the Footnote reference and Footnote text styles by
default. There's no way to change that. However, there's no reason you can't
modify those styles to get the formatting results you want.

Thanks, but as mentioned above, somehow the default styles didn't end up
being used in the footnotes of the document in question.

 

[Suzanne S. Barnhill]

The footnote itself should not be Body Text. It should be Footnote Text. If
it is not, you might want to change that as well. You can apply the Footnote
Reference style (however defined) using Find and Replace, searching for ^f
(footnote reference mark). Be sure to run the replace in both the document
body and the footnotes (if you use Replace All, Word will search all
document stories in turn).

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
http://word.mvps.org

 

[mkraft]

The footnote itself should not be Body Text. It should be Footnote Text. If
it is not, you might want to change that as well. You can apply the Footnote
Reference style (however defined) using Find and Replace, searching for ^f
(footnote reference mark). Be sure to run the replace in both the document
body and the footnotes (if you use Replace All, Word will search all
document stories in turn).

I'll have to run Find and Replace twice, won't I -- i.e., once for the
Footnote Reference 'style' and once for the Footnote Text 'style' - ?

Can Find and Replace convert footnotes that are styled in 'body text' to
'footnote text'? If so, how would that be done?

Thanks.

 

[Suzanne S. Barnhill]

You apply Footnote Text to the entire footnote, including the reference
mark. Then you apply Footnote Reference to the reference mark only.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
http://word.mvps.org

 

[PamC via OfficeKB.com]

As Suzanne said, in the find what box, put ^f. In the the replace with box
put nothing. But with the cursor in the replace box, click More > format >
style and from the replace style dialog choose Footnote reference or
Footnote Text (note that you could choose some other style, though that's
probably not a best practice).

PamC

 

[Herb Tyson [MVP]]

That might happen if the document was converted from a different program. It
cannot "happen" with footnotes created in the default Word, however. Either,
someone explicitly monkeyed with the formatting after the footnote(s) were
inserted, or there is some 3rd party add-in that's running interference. In
either of the latter two cases, you're in for a frustrating future unless
you can nip the cause in the bud.

--
Herb Tyson MS MVP
Author of the Word 2007 Bible
Blog: http://word2007bible.herbtyson.com
Web: http://www.herbtyson.com