how display selected paragraphs in Document Map in Word?

[Jan Urban Abrahamsson]

Document Map in Word is displaying all kinds of garbage that Word interprets
as headers, for instance paragraphs in formatting style 'normal' when they
are just one line long . I woould like to select only a few paragraph styles,
for instance 'Heading 1' and 'Heading 2' to display in the Document Map (the
same way as when you select styles to be included in a TOC). It is not
possible by right clicking the mouse in the Document Map window. Is there any
other way around it or do I just have to live with this "intelligent" feature
of Word?

 

[Suzanne S. Barnhill]

You can reduce some of this by disabling "Define styles based on your
formatting" on the AutoFormat As You Type tab of Tools | AutoCorrect. Also,
when you display the DM, check your Undo list immediately. If you see
AutoFormat, Undo it.

 

[Daiya Mitchell]

More on the doc map (Suzanne, did you test the Undo thing yourself?)

When you switch into the document map, it applies outline levels to things
it thinks are headings (short, one line paras, usually), regardless of
whether you already have headings. It been reported in Win & Mac versions
of Word from 97 to 2004, and it's a bug, or a badly-designed feature if you
are in a charitable mood. Suggested workarounds and a couple aids if Doc
Map just ruined your careful formatting:

Don't use the Document Map, use Outline View instead:
http://www.mvps.org/word/FAQs/Formatting/UsingOLView.htm

On switching into the Doc Map, look to see if a new AutoFormat has been
added to the Undo list. That's the application of outline levels. Undo it.
Remember to check for this every time, though it may not happen every time
(this workaround has only been tested on a Mac, and not thoroughly).

After the fact fixes:

Use the ResetPara command on the affected paragraphs to remove all direct
paragraph formatting and reset the para to only style-based formatting (the
doc map adds outline levels as direct formatting). ResetPara will not
affect direct character formatting (bold, etc) and the usual keyboard
shortcut is control-q (cmd-opt-q on a Mac).

Run this handy macro once posted by MVP Klaus Linke that resets the outline
level of every paragraph to the outline level that is set in the style.

Dim myPara As Paragraph
For Each myPara In ActiveDocument.Paragraphs
myPara.OutlineLevel = _
myPara.style.ParagraphFormat.OutlineLevel
Next myPara

If necessary, see:
What do I do with macros sent to me by other newsgroup readers to help me
out?
http://word.mvps.org/FAQs/MacrosVBA/CreateAMacro.htm
(Mac: http://word.mvps.org/MacWordNew/InstallMacroMac.htm)

Hope that helps,
DM

 

[Suzanne S. Barnhill]

No, I picked it up from your previous posting of this boilerplate. I never
use DM.