how do create diff address and greeting

[Ellen]

how can i address a letter to "John Smith, MD" and and create a greeting for
"Dear Dr. Smith:". I can not make the 2 things happen at the same time, I can
make either one happen but not both. I am mergeing from access and I have all
the fields set up to do this. I have tried selecting the fields and not using
address but I must not be doing it right......

 

[Graham Mayor]

Don't use the addressblock field.
Do you have separate fields that contain FirstName, LastName, Suffix, and
Salutation? If not you cannot derive them using parts of fields. You *may*
be able to derive them using conditional fields, but much depends on what
information is in your data records.
If you have the full information, it is simply a matter of inserting the
correct fields eg
{Mergefield FirstName} {Mergefield LastName}{If {Mergefield Suffix} <> "" ",
{Mergefield Suffix}"}
and
Dear {IF {Mergefield Title} <> "" "{Mergefield Title} {Mergefield LastName}"
"Sir/Madam"}
All brackets {} are inserted with CTRL+F9 and the fieldnames must be exactly
the names in your data file.

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Graham Mayor - Word MVP


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[Graham Mayor]

Oops! I have used Title and Salutation to convey the same thing. The second
example should have read

Dear {IF {Mergefield Salutation} <> "" "{Mergefield Salutation} {Mergefield
LastName}"
"Sir/Madam"}

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Graham Mayor - Word MVP


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