How do I accept an appointment to a different calendar.

[tomtom08]

I have two email accounts - one on an Exchange server and another on Gmail.
I am a consultant and need to have the two identities but want to maintain
all of my items on the Exchange calendar. If I am sent an invitation for a
meeting on my Gmail account how do I accept the meeting but have it saved to
the Exchange calendar (ost file) and not in the Personal folders PST file?

Alternatively - is there a way to synchronise the two calendars?

 

[Judy Gleeson \(MVP Outlook\)]

G'day tomtom

Gmail announced their synch tool in March. I beta tested it and use it a
lot.

http://gmailblog.blogspot.com/2008/03/calendar-sync-now-available.html

Regards

Judy Gleeson
MVP Outlook

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[Brian Tillman]

I have two email accounts - one on an Exchange server and another on
Gmail. I am a consultant and need to have the two identities but want
to maintain all of my items on the Exchange calendar. If I am sent
an invitation for a meeting on my Gmail account how do I accept the
meeting but have it saved to the Exchange calendar (ost file) and not
in the Personal folders PST file?

Outlook should save any appointment to the delivery location calendar no
matter how you received it. If you want a different calendar, click
File>Move to Folder instead of Save and Close.

 

[tomtom08]

Hi Judy,

Thanks for your reply.

I currently don't use a Gmail calendar and only use Outlook as my client.
Are you saying I should use a Gmail calendar and then synch the Gmail
calendar with my primary Outlook calendar? Does Outlook itself not offer a
way to synch the Personal Folders calendar with the primary Exhchange
calendar?

I'm trying to acheive the following:
- work with only one calendar so I can synch that with my phone
- not have two alarms for each appointment that I copy from one calendar to
another
- not have to remember to copy from one calendar to another
- not have to ask my clients to request meetings using a different email
address than they normally do
- not have to use the gmail client
- not have my gmail delivered via the Exchange server

Is all of that achievable?

Much thanks,

Tom

 

[tomtom08]

Brian,

Thanks for that. I tested it out today. By moving the meeting invite to my
primary inbox before accepting it the meeting appears in both calendars. The
only minor annoyance is that the alarm goes off twice.

Cheers,

Tom

 

[Brian Tillman]

Thanks for that. I tested it out today. By moving the meeting
invite to my primary inbox before accepting it the meeting appears in
both calendars. The only minor annoyance is that the alarm goes off
twice.

Very odd. Without thrid-party software. Outlook will fire off reminders
only in the default folders.