how do I copy all text showing under the reviewing pane?

[kakweer]

I have been editing a manuscript using track changes and responding to
comments made by other reviewers by inserting text into their comments as I
go along. I now need to compile a document which consists only of the
comments made and my additional comments and replies to their comments.
Unfortunately when I click in the reviewing pane and select all the comments
the option to copy is greyed out. Is there any way I can copy the comments as
one without having to individually select each one? I am using Word 2003.

 

[Cindy M.]

Hi =?Utf-8?B?a2Frd2Vlcg==?=,

I have been editing a manuscript using track changes and responding to
comments made by other reviewers by inserting text into their comments as I
go along. I now need to compile a document which consists only of the
comments made and my additional comments and replies to their comments.
Unfortunately when I click in the reviewing pane and select all the comments
the option to copy is greyed out. Is there any way I can copy the comments as
one without having to individually select each one? I am using Word 2003.

I think the closest you're going to get without using a macro is File/Print and
choose to print "List of Markup". You can print to a plain text file, using a
"Generic/Text" printer and open the file to edit it.

Cindy Meister
INTER-Solutions, Switzerland
http://homepage.swissonline.ch/cindymeister (last update Jun 17 2005)
http://www.word.mvps.org

This reply is posted in the Newsgroup; please post any follow question or reply
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[kakweer]

Thanks for the suggestion but I can't get it to work. I do not have the
option to choose a "Generic/Text" printer and the only file choices given are
*.* or *.prn. Even if I choose *.* and save the file as test.txt it still
produces a document full of code instead of text. I have found a macro
suggestion given by Doug Robbins who was answering the post "Is there a way
to use track changes to create a table of changes? " which was posted in
microsoft.public.word.vba.general. I will give that a try! I am curious
though to figure out my print to file dilemma as it would be useful for other
purposes as well. Any suggestions would be great )

 

[Graham Mayor]

If you don't have a generic/text printer driver installed, add it from the
printers dialog.

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Graham Mayor - Word MVP


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[John McGhie [MVP - Word and Word Macintosh]]

You don't "choose" a Generic/Text Only printer. You *install* it. It's one
of the default printers available in Windows: go to Start>Printers and
Faxes>Add a Printer and choose it there.

While adding it, make sure you check the box that says "Print to file" but
do NOT specify a file name. That way, it will ask you for the file name
each time, which is what you want

Make sure you do NOT set this new printer as your Default printer

Thanks for the suggestion but I can't get it to work. I do not have the
option to choose a "Generic/Text" printer and the only file choices given are
*.* or *.prn. Even if I choose *.* and save the file as test.txt it still
produces a document full of code instead of text. I have found a macro
suggestion given by Doug Robbins who was answering the post "Is there a way
to use track changes to create a table of changes? " which was posted in
microsoft.public.word.vba.general. I will give that a try! I am curious
though to figure out my print to file dilemma as it would be useful for other
purposes as well. Any suggestions would be great )

--

Please reply to the newsgroup to maintain the thread. Please do not email
me unless I ask you to.

John McGhie <[email protected]>
Microsoft MVP, Word and Word for Macintosh. Consultant Technical Writer
Sydney, Australia +61 (0) 4 1209 1410