How do I create a short cut for an autotext entry?

[kimnjerry]

Version: 2008
Operating System: Mac OS X 10.5 (Leopard)
Processor: intel

Greetings.

I'd like to assign a key command to a letterhead I have in auto text, but I can't find any information on how to do that.

In other words, is there a simple way - for Auto text or not - to have a key command to place a 3-line letterhead (centered and formatted name, address) into a Word document?

Thanks.

 

[Michel Bintener]

Instead of AutoText, use AutoCorrect. Create your letterhead, select it,
then click on Tools>AutoCorrect. The selection should already be in the
Replace field, so type your preferred shortcut in the left field; that
should do the job.

Version: 2008
Operating System: Mac OS X 10.5 (Leopard)
Processor: intel

Greetings.

I'd like to assign a key command to a letterhead I have in auto text, but I
can't find any information on how to do that.

In other words, is there a simple way - for Auto text or not - to have a key
command to place a 3-line letterhead (centered and formatted name, address)
into a Word document?

Thanks.

--
Michel Bintener
Microsoft MVP
Office:mac (Entourage & Word)

*** Please always reply to the newsgroup. ***

 

[kimnjerry]

Thanks, Michel.

Worked great. My only complaint is that I was hoping to use a control key or command-option shortcut, but Auto correct wouldn't accept that key.

No big deal; plenty of others to choose from.

 

[CyberTaz]

FWIW, I wouldn't use AutoCorrect *or* AutoText for letterhead

It makes a lot more sense to create a template or a Stationery file & base
new letters on it. It not only makes revisions easier & facilitates
inclusion of the appropriate Style, margins, signature, etc. but if the
Letterhead is going in the Header [as it should] there's no need to go to
the Header/Footer to insert the AC/AT entry every time you create a letter.

Regards |:>)
Bob Jones
[MVP] Office:Mac

 

[Daiya Mitchell]

I would agree with CyberTaz re the template for Letterhead--but ALSO,
for the archives:

Once you have created an AutoText, you can use Tools | Customize
Keyboard to assign a keyboard shortcut to it--AutoText shows up as a
Category.

 

[CyberTaz]

Ahhh, not to be curmudgeonly, but [IMHO] that's a splendid waste of a
keyboard shortcut One of the drawing cards of AutoText is being able to
use a simple 4-character-plus, easy to remember, easy to type "name" in
order to call it... Especially if it's something you don't use frequently.
If you *do* use it frequently, all the more reason to have the template;-)

Regards |:>)
Bob Jones
[MVP] Office:Mac

I would agree with CyberTaz re the template for Letterhead--but ALSO,
for the archives:

Once you have created an AutoText, you can use Tools | Customize
Keyboard to assign a keyboard shortcut to it--AutoText shows up as a
Category.

FWIW, I wouldn't use AutoCorrect *or* AutoText for letterhead

It makes a lot more sense to create a template or a Stationery file & base
new letters on it. It not only makes revisions easier & facilitates
inclusion of the appropriate Style, margins, signature, etc. but if the
Letterhead is going in the Header [as it should] there's no need to go to
the Header/Footer to insert the AC/AT entry every time you create a letter.

Regards |:>)
Bob Jones
[MVP] Office:Mac

 

[Daiya Mitchell]

Personal preference. The OP did say she preferred to use an option
or command key to do this.

I suspect I would too, as I keep the AutoComplete boxes turned off. My
4-character shortcut memory is all occupied by AutoCorrect, which I use
very differently from AutoText, and therefore prefer a different method
to access each system. I'd be the type of person who sets a whole bunch
of AutoTexts to all begin with cmd-opt-ctrl. Except that actually, I
only use them in specific contexts, so I have a custom toolbar. I
suppose that's a waste of space.

Also, I would like to register a formal objection to the entire concept
of "waste of a keyboard shortcut".

Ahhh, not to be curmudgeonly, but [IMHO] that's a splendid waste of a
keyboard shortcut One of the drawing cards of AutoText is being able to
use a simple 4-character-plus, easy to remember, easy to type "name" in
order to call it... Especially if it's something you don't use frequently.
If you *do* use it frequently, all the more reason to have the template;-)

Regards |:>)
Bob Jones
[MVP] Office:Mac

Once you have created an AutoText, you can use Tools | Customize
Keyboard to assign a keyboard shortcut to it--AutoText shows up as a
Category.

 

[CyberTaz]

Yeah, but that's why I assigned a stroke to the AutoText command itself... I
can keep the AutoComplete gizmo turned off, type the first 4 characters plus
Cmd+Opt+I & just keep truckin'... But then agan I don't use AutoCorrect in
the manner you seem to. Like you say, it's a matter of preference

Regards |:>)
Bob Jones
[MVP] Office:Mac

Personal preference. The OP did say she preferred to use an option
or command key to do this.

I suspect I would too, as I keep the AutoComplete boxes turned off. My
4-character shortcut memory is all occupied by AutoCorrect, which I use
very differently from AutoText, and therefore prefer a different method
to access each system. I'd be the type of person who sets a whole bunch
of AutoTexts to all begin with cmd-opt-ctrl. Except that actually, I
only use them in specific contexts, so I have a custom toolbar. I
suppose that's a waste of space.

Also, I would like to register a formal objection to the entire concept
of "waste of a keyboard shortcut".

Ahhh, not to be curmudgeonly, but [IMHO] that's a splendid waste of a
keyboard shortcut One of the drawing cards of AutoText is being able to
use a simple 4-character-plus, easy to remember, easy to type "name" in
order to call it... Especially if it's something you don't use frequently.
If you *do* use it frequently, all the more reason to have the template;-)

Regards |:>)
Bob Jones
[MVP] Office:Mac

Once you have created an AutoText, you can use Tools | Customize
Keyboard to assign a keyboard shortcut to it--AutoText shows up as a
Category.