HOW DO I CREATE NUMBERED CERTIFICATES WITHOUT COPYING THE PAGE

[Elaine]

i am trying to create numbered certificates but don't know how to repete the
page without physically copying the page 120 times in order to get the number
(of the same certificate) I need.

 

[Mary Sauer]

You need to setup a database with your numbers and do a mail merge
http://www.gmayor.com/mail_merge_labels_with_word_xp.htm
http://www.gmayor.com/merge_labels_with_word_2007.htm
http://www.gmayor.com/Numbered_labels.htm

 

[Graham Mayor]

I posted the following some time back for a similar application. It
essentially prints numbered certificates. What you do is insert a bookmark
in your pre-prepared certificate at the location where you want the number
to appear. Name the bookmark 'RecNo' (without the quotes). Then run the
macro 'ResetCertNo' to set the start number of the certificates (if other
than 00001). Then run the macro 'AddNoFromINIFileToBookmark' to print off as
many numbered certificates as you require. The last number is saved in an
ini file in your Word startup folder so next time you need numbered
certificates you can simply run the macro again - and if you make a mistake
you can reset the start number with the other macro.

Add the two macros to your certificate template and add a toolbar to contain
the two commands - http://www.gmayor.com/installing_macro.htm


Sub AddNoFromINIFileToBookmark()
Dim SettingsFile As String
Dim Order As String
Dim iCount As String
Dim rRecNo As Range
Dim i As Long

iCount = InputBox("Print how many certificates?", _
"Print Certificates", 1)
If iCount = "" Then Exit Sub

SettingsFile = Options.DefaultFilePath(wdStartupPath) & "\Settings.ini"
Order = System.PrivateProfileString(SettingsFile, _
"CertNumber", "Order")
If Order = "" Then
Order = 1
End If
For i = 1 To iCount

Set rRecNo = ActiveDocument.Bookmarks("RecNo").Range
rRecNo.Text = Format(Order, "00000")

ActiveDocument.Bookmarks.Add "RecNo", rRecNo
ActiveDocument.PrintOut
Order = Order + 1
Next
System.PrivateProfileString(SettingsFile, "CertNumber", _
"Order") = Order
End Sub


Sub ResetCertNo()
Dim SettingsFile As String
Dim Order As String
Dim sQuery As String
SettingsFile = Options.DefaultFilePath(wdStartupPath) & "\Settings.ini"
'SettingsFile = Options.DefaultFilePath(wdWorkgroupTemplatesPath) & _
"\Settings.ini"

Order = System.PrivateProfileString(SettingsFile, _
"CertNumber", "Order")
sQuery = InputBox("Reset certificate start number?", "Reset", Order)
If sQuery = "" Then Exit Sub
Order = sQuery
System.PrivateProfileString(SettingsFile, "ReceiptNumber", _
"Order") = Order
End Sub


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Graham Mayor - Word MVP


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