How do I delete a record in a mail merge????

[saturnin02]

Hi,
I have a mail merge that I started with OL 2002 Win XP.
I added inavertently a record which is empty.
How in the world do I delete a blank record?
Tx,
S

 

[Peter Jamieson]

How did you /add/ it?

Are you saying it is listed in the relevant OL contact list, or that it does
not, but appears in your merge output? If so, it may be possible to delete
it using Outlook VBA (but perhaps someone in an OUTLOOK group would provide
a better answer).

Or are you saying that you want to keep the record, but exclude it from the
merge using e.g. Word's Edit Recipient's dialog box, but can't work out how?
In which I'd suggest "create a view in Outlook that contains the records you
need".

Or what?

 

[saturnin02]

Peter,
Tx for you reply.
I accidentally added the blank record by using the Mail Merge Recipients
toolbar icon and clicked ADD new record.
Of course the new record is blank since I dt need it but it won't delete--dt
kow how to delete.
Surely there must be a way....
Tx,
S

 

[Peter Jamieson]

If you initiated your merge from Outlook, then Outlook exports the contact
info. to a .doc file in your temp directory called something lke OMMn.doc,
where n is a number, e.g. OMM0.doc. So your blank record will be added into
that. Your best bet is probably just to do Outlook Tools|Mailmerge again -
the existing file should be overwritten. If you need to use the same mail
merge main document again, close it first, then specify its name in the
Outlook Mail merge dialog box.

Peter Jamieson
MS Word MVP

 

[saturnin02]

Sounds good Peter. I will do that.
Tx, S

If you initiated your merge from Outlook, then Outlook exports the contact
info. to a .doc file in your temp directory called something lke OMMn.doc,
where n is a number, e.g. OMM0.doc. So your blank record will be added into
that. Your best bet is probably just to do Outlook Tools|Mailmerge again -
the existing file should be overwritten. If you need to use the same mail
merge main document again, close it first, then specify its name in the
Outlook Mail merge dialog box.

Peter Jamieson
MS Word MVP