How Do I Delete Text With Track Changes or Styles?

[Sherrie]

I'm inputting edits to a doc and also deleting text. Added text must be in
blue, bolded. Deleted text must be deleted, not have its color changed like
it does in Track Changes, meaning someone has to "accept change" for it to
actually go away. Is there an easier way to to do all this than having to
highlight the added text, then hit Bold, then hit Blue? Track Changes would
work, except when you delete text, it doesn't delete it, but changes the
color of the text. There has to be an easier way to do this! Thank you for
any help.

 

[Suzanne S. Barnhill]

You can format it as Hidden, but just keep reminding yourself that it's
really still there until you accept the changes.

 

[Sherrie]

Thank you, Suzanne! This might work for me, but may not work for the person
I'm doing the work for. They are quite computer illiterate. <g> It's
looking like I'll have to continue manually deleting text (not using Track
Changes) and manually change the added text to blue and bold. ~Sherrie

 

[Daiya Mitchell]

I'd think it would be easier to just use Track Changes, then before you
send the document (or as you delete text) accept those changes. Sounds
easier to me than manually formatting in blue and bold. But maybe not.
You might set up a Character Style with blue and bold and assign it a
keyboard shortcut to make that faster.

There's a nice tutorial here--you could try it on the person you are
working for--they might like it if they try it.
http://shaunakelly.com/word/trackchanges/HowTrackChangesWorks.html

 

[djprius]

In Word 2007 (and probably 2003), it should be relatively simple:

1. For the insertion option, use Bold and select Blue as the color
(not "by author") and for the deletion option use Hidden (as Suzanne
recommended).

2. In the alternative, if you don't want the deletions "hidden"
(although that sounds like it's exactly what you are trying to
accomplish), make a second sweep -- with Track Changes turned off -- for
your deletions. This second method is not as elegant as the one Suzanne
suggested.

David

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