How do I enter time for a resource (when I'm the PM)?

[DAR_Wpg_Canada]

We have created a couple of different projects here in the office.

One started in Nov 2004, the other in Jan 2005.

Both projects started with the PMs putting people's time into their Projects
using Microsoft Project 2003.

Now, both projects are having time updated by the actual people.

However, the actual hours for each task have NOT been entered here. The
workers have 0.0s for their work in December and January. (Late January, they
started putting in their time using Project Server Web Access).

Now, each time the worker put in their time, they zero out the amounts put
in by their PMs for January.

How do we stop the PMs adjusted amounts from being blasted away?

I thought the worker's time could not affect the PMs adjusted amounts.
However, this is quite wrong.

We have discovered the Managed Periods option under Time Period Settings
underAdmin setting in Project Server 2003 Web Access. With this option
turned on, we can now limit what time period the workers can enter their time
in...however, it still allows their 0 time to blow away amounts entered by
the PMs.

I'm beginning to think that time entered by the workers MUST occurr before
any meaningful PM manipulation. If this is true, we do we do when someone
gets sick and hasn't entered their time yet? Or they go on vacation without
putting their time in?

 

[Gary L. Chefetz \(MVP\)]

Essentially, you're missing a fundamental understanding of the way time is
controlled in Project. When you use managed time periods, it tells the
software that the system will always synch to user-entered acutals,
including adjustments made to actual work through Project Web Access. When
managed time periods are turned off, the governing actual work data tables
are the ones contained in the project, rather than the data entered by
users.

Where you're encountering a problem is because you began with projects
already partially tracked in Project and failed to synchronize the database
before wandering off into the adventurous world of tracking projects with
Project Server. What you should have done is: (without managed periods
turned on)

Import the project
Publish all information
Republish all assignments selecting to overwrite actual work in the resource
timesheets
Saved and closed.

The republish with the overwrite actual work check-box selected synchronizes
the actual work data the users see in the web with the data contained in the
project plan. After synchronizing, it would be appropriate to turn managed
time periods back on, if you so choose.

--

Gary L. Chefetz, MVP
"We wrote the books on Project Server"
http://www.msprojectexperts.com

For Project Server FAQs visit
http://www.projectserverexperts.com

For Project FAQs visit
http://www.mvps.org/project

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