How do I exclude certain addresses from receiving my OoO reply?

[allwrighty]

I subscribe to several industry e-mail list serves and want to be able to
exclude them from receiving my Out of Office reply. How can I do that?

Thanks for your help.

 

[VanguardLH]

I subscribe to several industry e-mail list serves and want to be able to
exclude them from receiving my Out of Office reply. How can I do that?

Thanks for your help.

Depends on how you implement Out Of Office replies.

Using Exchange (and its OoO feature)?
Defined a rule to emulate OoO inside of Outlook?

If you are using Exchange, you don't get any control regarding to whom
it sends your out of office reply. However, the default configuration
for Exchange is to send OoO replies *only* to internal recipients; i.e.,
to other employees. The auto replies are not sent out in response to
external e-mail received. This is to eliminate letting anyone outside
the company know an employee is on vacation, sick, or terminated. It
would make a company look foolish that they could not reassign an
employee's tasks in their absence to another employee. The outsider
wants to talk with a representative of the company, not necessarily to a
particular person within that company, so it is no one's business
outside that company that a particular employee happens to be currently
unavailable. Check with your Exchange admin to see if auto-replies go
to outside e-mail senders. Likely not.

If you are using a rule to emulate the Out of Office feature of
Exchange, you must leave Outlook running all the time so it can actually
process those e-mails and send the auto-reply. If you have senders that
you don't want their e-mails processed by your out-of-office rule then
add rules before it that check for those senders. Those rules don't
need to do anything with an e-mail but they must include the stop-clause
to prevent reaching the out-of-office rule. You might also be able to
use the 'except' clause in the out-of-office rule to exclude some
senders.

 

[Brian Tillman]

If you are using Exchange, you don't get any control regarding to whom
it sends your out of office reply.

You can add an exception rule to the OOA that will cause it to ignore the
senders you don't want to see the OoO messages.

 

[Jim]

Really? How do I set up an exception rule in OOA to ignore certain messages?
I'm using OOA in Outlook 2007 to auto-reply, but want to exclude some
inbound messages from getting my reply. Specifically, I want to exclude
messages that I receive from a mailing list that my company uses.

I know (basically) how to set up rules in OOA, and see the following options:
Alert with, Delete, Move to, Copy to, Forward, Reply with, and Custom. No
Ignore, though. Can I use "Custom" to perform an Ignore?

 

[Roady [MVP]]

No, that is not possible and I think you got confused by the mixed up
conversation.

If you want to have a selective OOF, then you'll have to emulate the OOF by
creating a rule of your own which replies with a template to certain
addresses or all and excludes other.
For an example see;
http://www.msoutlook.info/question/260



-----

 

[catherized]

Really? How do I set up an exception rule in OOA to ignore certain
messages?
I'm using OOA in Outlook 2007 to auto-reply, but want to exclude some
inbound messages from getting my reply. Specifically, I want to
exclude
messages that I receive from a mailing list that my company uses.

I know (basically) how to set up rules in OOA, and see the following
options:
Alert with, Delete, Move to, Copy to, Forward, Reply with, and Custom.
No
Ignore, though. Can I use "Custom" to perform an Ignore?

Custom allows you to use custom actions. You'll set exceptions from the
Advanced dialog (click the Advanced button.)

 

[Diane Poremsky [MVP]]

What version of Exchange?

You can set up multiple rules and used the Advanced button to create
exceptions. Don't enter a generic autoreply on the first screen. Click
Rules, Add... Enter the list address (to or from, depending on how the list
is configured). In Perform these actions, select Reply with a template. Put
your oof message there. Click Advanced and select the option for all except
these conditions...

FWIW, properly designed and configured mailing list software will dump the
OOF (and other) automated replies.



--
Diane Poremsky [MVP - Outlook]



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[Brian Tillman [MVP - Outlook]]

Really? How do I set up an exception rule in OOA to ignore certain messages?

Open the Assistant. Click Add Rule. Put the addresses you don't want
receiving the OOA reply in the From feld. Check "Do not process subsequent
rules". Clck Advanced. Check "Only items that do not match these
conditions". Click OK. Specify whatever action you want. I usually choose
"Alert with", click Action, uncheck "Notify with the text", check Play, and
choose some sound, then click OK. Since the rule will fire when I'm not there
and while Outlook is closed, the action will do nothing. Click OK two more
times to finalize all the dialogue boxes.