How do I export Entourage Address Book contacts as vCards?

  • Thread starter Patricia Henwood
  • Start date
P

Patricia Henwood

Hi - My husband is using Entourage:mac 2004 on a Mac mini (OS X 10.4.3) - I
have given him an iPod mini (2nd gen) and, according to the documentation,
it is compatible with Entourage. However it says that the Entourage
contacts should be exported in vCard format. I have checked the Entourage
Help Site and elsewhere but cannot find any way of (natively) exporting the
Address Book contacts from Entourage in vCard format.

Am I just missing something very obvious here?

I would be very grateful for any help.

Tricia
 
P

Patricia Henwood

Thank you so much Michel!

When you say 'drag them to the Contacts folder on your iPod' - do you mean
that when the iPod is connected to the computer and you click on the iPod in
the Source List of iTunes there should be a folder there marked Contacts?
Sorry, but I'm very new to the iPod? I know that I can click on the iPod
icon (at the bottom of the iTunes window) and select Preferences for the
iPod and that brings up a dialogue box - do you mean to drag it there?

My apologies for being so obtuse.

Many thanks once again for your help

Tricia



| Hi,
|
| just select your contacts in Entourage (Cmd+A if you want to select them
| all), and drag them to the Contacts folder on your iPod. Dragging a
contact
| from Entourage to any Finder window will always create a vCard for the
| selected contact.
|
| http://www.entourage.mvps.org/faq_topic/import_export.html#export5
|
| Michel
|
|
| On 08.01.06 7:37, in article #[email protected],
|
| > Hi - My husband is using Entourage:mac 2004 on a Mac mini (OS X
10.4.3) - I
| > have given him an iPod mini (2nd gen) and, according to the
documentation,
| > it is compatible with Entourage. However it says that the Entourage
| > contacts should be exported in vCard format. I have checked the
Entourage
| > Help Site and elsewhere but cannot find any way of (natively) exporting
the
| > Address Book contacts from Entourage in vCard format.
| >
| > Am I just missing something very obvious here?
| >
| > I would be very grateful for any help.
| >
| > Tricia
| >
| >
|
 
M

Michel Bintener

Oh, you'll need to configure your iPod in iTunes first. Connect your iPod to
the Mac, then open iTunes. In the Preferences (iPod section), Music tab,
make sure the "Enable disk use" checkbox is checked. You should now see an
iPod icon on your desktop. If you double-click that icon, you should see a
small number of folders, and one of them should be labelled "Contacts".
That's where you should drag your contacts. If anything's unclear, post
back; I didn't think of the "enable disk use" option as that was the first
thing I activated when I got my iPod.

Michel
 
P

Patricia Henwood

Fantastic!! I had already checked the "Enable disk use" checkbox in the iPod
Preferences tab. My problem was that I wasn't double clicking the iPod icon
on the Desktop to bring up the folders. I did that and the Contacts folder
was there. I dragged his Contacts folder that I had created on the Desktop
into the iPod Contacts folder e voila - saved me

Thank you for all your help Michel.

Many thanks
Tricia

| Oh, you'll need to configure your iPod in iTunes first. Connect your iPod
to
| the Mac, then open iTunes. In the Preferences (iPod section), Music tab,
| make sure the "Enable disk use" checkbox is checked. You should now see an
| iPod icon on your desktop. If you double-click that icon, you should see a
| small number of folders, and one of them should be labelled "Contacts".
| That's where you should drag your contacts. If anything's unclear, post
| back; I didn't think of the "enable disk use" option as that was the first
| thing I activated when I got my iPod.
|
| Michel
|
|
| On 08.01.06 10:27, in article (e-mail address removed),
|
| > Thank you so much Michel!
| >
| > When you say 'drag them to the Contacts folder on your iPod' - do you
mean
| > that when the iPod is connected to the computer and you click on the
iPod in
| > the Source List of iTunes there should be a folder there marked
Contacts?
| > Sorry, but I'm very new to the iPod? I know that I can click on the
iPod
| > icon (at the bottom of the iTunes window) and select Preferences for the
| > iPod and that brings up a dialogue box - do you mean to drag it there?
| >
| > My apologies for being so obtuse.
| >
| > Many thanks once again for your help
| >
| > Tricia
| >
| >
| >
| > | > | Hi,
| > |
| > | just select your contacts in Entourage (Cmd+A if you want to select
them
| > | all), and drag them to the Contacts folder on your iPod. Dragging a
| > contact
| > | from Entourage to any Finder window will always create a vCard for the
| > | selected contact.
| > |
| > | http://www.entourage.mvps.org/faq_topic/import_export.html#export5
| > |
| > | Michel
| > |
| > |
| > | On 08.01.06 7:37, in article #[email protected],
| > |
| > | > Hi - My husband is using Entourage:mac 2004 on a Mac mini (OS X
| > 10.4.3) - I
| > | > have given him an iPod mini (2nd gen) and, according to the
| > documentation,
| > | > it is compatible with Entourage. However it says that the Entourage
| > | > contacts should be exported in vCard format. I have checked the
| > Entourage
| > | > Help Site and elsewhere but cannot find any way of (natively)
exporting
| > the
| > | > Address Book contacts from Entourage in vCard format.
| > | >
| > | > Am I just missing something very obvious here?
| > | >
| > | > I would be very grateful for any help.
| > | >
| > | > Tricia
| > | >
| > | >
| > |
| >
| >
|
 
P

Paul Berkowitz

just select your contacts in Entourage (Cmd+A if you want to select them
all), and drag them to the Contacts folder on your iPod. Dragging a contact
from Entourage to any Finder window will always create a vCard for the
selected contact.

I haven't tried it in iPod (I don't have one), but in all other contexts -
e.g. dragging contacts to your desktop or a Finder folder to make vCards -
200 (or is it 199?) is the maximum number you can drag at one time without
losing vCards enroute. It may be different in iPod, but I'd doubt it. So -
unless you have a small address book in Entourage with fewer than 200
contacts - don't cmd-A to select All. (Also, there's no point in selecting
your Groups, which will occur if you do that. They don't become vCards.)
Shift-click top and bottom contacts less than 200 apart, to select all in
between. In the bottom left corner of the main window you'll see how many
are selected. If more than 200, adjust by shift-clicking a bottom contact
higher up. Then drag, and repeat with the next set of contacts a little
under 200 in number, etc.

If dragging 1000 contacts to an iPod works without loss, please report back.

--
Paul Berkowitz
MVP MacOffice
Entourage FAQ Page: <http://www.entourage.mvps.org/faq/index.html>
AppleScripts for Entourage: <http://macscripter.net/scriptbuilders/>

Please "Reply To Newsgroup" to reply to this message. Emails will be
ignored.

PLEASE always state which version of Microsoft Office you are using -
**2004**, X or 2001. It's often impossible to answer your questions
otherwise.
 
P

Patricia Henwood

| On 1/8/06 2:02 AM, in article BFE693C1.10C32%[email protected],
"Michel
|
| >
| > just select your contacts in Entourage (Cmd+A if you want to select them
| > all), and drag them to the Contacts folder on your iPod. Dragging a
contact
| > from Entourage to any Finder window will always create a vCard for the
| > selected contact.
|
| I haven't tried it in iPod (I don't have one), but in all other contexts -
| e.g. dragging contacts to your desktop or a Finder folder to make vCards -
| 200 (or is it 199?) is the maximum number you can drag at one time without
| losing vCards enroute. It may be different in iPod, but I'd doubt it. So -
| unless you have a small address book in Entourage with fewer than 200
| contacts - don't cmd-A to select All. (Also, there's no point in selecting
| your Groups, which will occur if you do that. They don't become vCards.)
| Shift-click top and bottom contacts less than 200 apart, to select all in
| between. In the bottom left corner of the main window you'll see how many
| are selected. If more than 200, adjust by shift-clicking a bottom contact
| higher up. Then drag, and repeat with the next set of contacts a little
| under 200 in number, etc.
|
| If dragging 1000 contacts to an iPod works without loss, please report
back.
|
| --
| Paul Berkowitz
| MVP MacOffice
| Entourage FAQ Page: <http://www.entourage.mvps.org/faq/index.html>
| AppleScripts for Entourage: <http://macscripter.net/scriptbuilders/>
|
| Please "Reply To Newsgroup" to reply to this message. Emails will be
| ignored.
|
| PLEASE always state which version of Microsoft Office you are using -
| **2004**, X or 2001. It's often impossible to answer your questions
| otherwise.
|

Many thanks for the input Paul. As there were a lot of contacts in
Entourage that weren't needed on the iPod, I used the Cmd + Click method to
transfer the ones I wanted to a folder on the Desktop - in total I
transferred 235 contacts from Entourage to the Desktop folder. I then
dragged the Desktop contacts folder and dropped it onto the Contacts folder
on the iPod. As they were transferred in batches or 20 or 30 at a time,I'm
unable to advise whether or not one can transfer more than 200 to an iPod in
one go...Although the Desktop folder contained 235 contacts and they all
came over in one hit.

Cheers
Tricia
 

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