How do I get the company name to show up when I insert an address.

[MHelmle]

When I use the envelope option in Word (from the Tools menu) and I insert an
address from Outlook, it only inserts the name of the person and the address.
I would like it to also insert the company name if there is one. Obviously,
you would include the company name when mailing something the someone at a
business address.

 

[Greg Maxey]

You will need redefine your AddressLayout AutoText entry.

Open and blank document. Insert>AutoText>AutoText. Highlight the
AddressLayout entry and click insert.

You will see something like

<PR_GIVEN_NAME> <PR_SURNAME>

<PR_POSTAL_ADDRESS>



Change this to include the company name



<PR_GIVEN_NAME> <PR_SURNAME>

<PR_COMPANY_NAME>

<PR_POSTAL_ADDRESS>



Select the whole thing and press ALT+F3 and create a new AddressLayout
entry.



Fellow MVP Graham Mayor has listed most of the available OUTLOOK fields
here:

http://www.gmayor.com/Macrobutton.htm

 

[AlSchultz]

You can modify AddressLayout to include "conditional" things, such as
inserting Company Name if there is one, but not leaving a blank line if there
is not. Here are a few references explaining how to do it:

MS Article 212345: How To: Modify the Layout of an Address Book Entry in
Word 2000
MS Article 209752:WD2000: Blank Lines Not Suppressed with AddressLayout
AutoText
A comprehensive Slipstick Paper: http://support.microsoft.com/?kbid=212345

 

[Graham Mayor]

Or apply a slight modification to that:

{<PR_GIVEN_NAME> <PR_SURNAME>
}{<PR_COMPANY_NAME>
}{<PR_POSTAL_ADDRESS>}

The curly brackets (typed from the keyboard or cut and pasted from here)
will ensure that if a record does not have a company name, you don't get an
empty line.

There is a full list of fields that can be used in this manner at
http://www.gmayor.com/Macrobutton.htm

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Graham Mayor - Word MVP


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