How do I get the merge fields to not print gray

[David Dolbec]

Office 2003 professional
I created a standard word document with merge fields from an access database.
The merge fields appear with a gray shading. When I print preview they still
show gray and when I print the gray shading prints.
The setting in Tools/options/view/field shading is set to never.

This is not a form; just a document.

Office 2000 does not show the shading but that is at a different location so
I have to use Office 2003. Is there a bug in 2003?

David

 

[Doug Robbins - Word MVP]

You are not executing the merge. Rather all that you are doing is printing
a preview of the result. If you execute the merge, there will be NO fields
in the resulting document and hence they will not appear shaded.

If you want to persist with printing a preview of the results, select
Options from the Tools menu and then go to the View tab and set the field
shading control to Never.

--
Hope this helps.

Please reply to the newsgroup unless you wish to avail yourself of my
services on a paid consulting basis.

Doug Robbins - Word MVP

 

[David Dolbec]

I did a "merge to printer" and still got the gray shading.

The "field shading" is set to never.

the version word 2003 is 11.8026.8028

 

[David Dolbec]

Doug,

Thanks for your input.

I have created another document with the merged fields and it works fine.

I have no idea why the other document persists with the gray shading.

Thanks again.

David

 

[Cindy M -WordMVP-]

Hi =?Utf-8?B?RGF2aWQgRG9sYmVj?=,

I have no idea why the other document persists with the gray shading.

Was this document originally created in Word 2003 or 2000?

If you delete a merge field and insert it again, new, does the gray
shading persist? Or does it go away for that field?

How about if you copy/paste some text (without any paragraph marks)
into a new document?

Finally - to not overlook the obvious - if you click in such a merge
field then go to Format/Borders and Shading/Shading: is a gray shading
applied to this text?

Cindy Meister
INTER-Solutions, Switzerland
http://homepage.swissonline.ch/cindymeister (last update Jun 17 2005)
http://www.word.mvps.org

This reply is posted in the Newsgroup; please post any follow question
or reply in the newsgroup and not by e-mail

 

[David Dolbec]

It was originally created in Word 2003.
Any shading was turned off (borders, fonts, shading, etc.).

There was an added package to MSword called "Wordlink" . I de-installed it
prior to creating the new document. So I think that "Wordlink" may have been
creating the problem.

Thanks

 

[Cindy M -WordMVP-]

Hi =?Utf-8?B?RGF2aWQgRG9sYmVj?=,

It was originally created in Word 2003.
Any shading was turned off (borders, fonts, shading, etc.).

There was an added package to MSword called "Wordlink" . I de-installed it
prior to creating the new document. So I think that "Wordlink" may have been
creating the problem.

OK, thanks for this information I imagine someone else will come along in
the future with a similar problem.

Cindy Meister
INTER-Solutions, Switzerland
http://homepage.swissonline.ch/cindymeister (last update Jun 17 2005)
http://www.word.mvps.org

This reply is posted in the Newsgroup; please post any follow question or reply
in the newsgroup and not by e-mail

 

[Pooh53]

You are not executing the merge. Rather all that you are doing is printing
a preview of the result. If you execute the merge, there will be NO fields
in the resulting document and hence they will not appear shaded.

If you want to persist with printing a preview of the results, select
Options from the Tools menu and then go to the View tab and set the field
shading control to Never.

--
Hope this helps.

Please reply to the newsgroup unless you wish to avail yourself of my
services on a paid consulting basis.

Doug Robbins - Word MVP




I believe he IS correctly merging - not just trying to print the preview - because I have just experienced exactly the same behaviour. And like the later poster - the only way to solve the problem was to create a new main document for some inexplicable reason. And although I have seen many people say the shading does NOT print, believe me, it did! Wasted heaps of ink as it was a big merge and almost finished before I saw what it was doing!

 

[Pooh53]

It was originally created in Word 2003.
Any shading was turned off (borders, fonts, shading, etc.).

There was an added package to MSword called "Wordlink" . I de-installed it
prior to creating the new document. So I think that "Wordlink" may have been
creating the problem.

Thanks

I know this is a couple of years on from your problem - but I wanted to say
thanks for posting because it helped me solve the exact same problem today -
and I solved it as you did, by creating a new main document!

 

[Pooh53]

It was originally created in Word 2003.
Any shading was turned off (borders, fonts, shading, etc.).

There was an added package to MSword called "Wordlink" . I de-installed it
prior to creating the new document. So I think that "Wordlink" may have been
creating the problem.

Thanks

Thanks David - I know your post was a couple of years ago - but I wanted to
say thanks for posting because it helped me solve the exact same problem
today. And I solved it exactly as you did - created a new main document.

 

[Pooh53]

Thanks David - I know your post was a couple of years ago - but I wanted to
say thanks for posting because it helped me solve the exact same problem
today. And I solved it exactly as you did - created a new main document.

Sorry about the double post - PC told me I'd tried to send an empty message
so I rewrote! And want to add that Wordlink had nothing to do with it 'cos
I've never had it.