how do I get user info to print on pgs from community printers?

[SScottyy]

I am trying to identify pages printed from a community printer. We have
approximately 40 people printing to the same printer. Is it possible to have
the user name, which is viewable when it is qued for printing, print on the
page. As to identify each page. We are having a lot of waste and trying to
manage 40 people's printing is ridiculous. Looking for some help. Windows
XP Professional, ver 2002 Service Pack 2. HP LaserJet 4200 PCL 5e

 

[JoAnn Paules]

One of the printers at work spits out a page at the beginning of each print
job with the file owner and file name. I don't know if that's a print server
function or a printer function. (I know that it doesn't happen with the
printers I use most of time.)

--
JoAnn Paules
MVP Microsoft [Publisher]

~~~~~
How to ask a question
http://support.microsoft.com/KB/555375

 

[Mary Sauer]

Printer folder, right-click your printer, properties, Advanced tab, separator
page button.

 

[SScottyy]

I understand that... I am looking to reduce the amount of pages that are
printing at the same time identifying the printed pages... kind of like the
line printed at the bottom of pages when you print from the net.
www.blah.blah.com type thing... or even where the page numbers are set. But
to be able to print from any source and have the identifying username on the
page. Thank you for the comment.

 

[JoAnn Paules]

Are you really sure you'd want that on everything printed? Not very
professional looking.

--

JoAnn Paules
MVP Microsoft [Publisher]

~~~~~
How to ask a question
http://support.microsoft.com/KB/555375

 

[SScottyy]

The short of it, yes I do. How is it possible? This is only for the
"community printer" not the personal printers that are on each of the
supervisor and managers desks/offices. We are a logistics company for LTL
and TL freight. You do not have to read the following... it is a long
ranting about the office I work in.

I work in an environment where documentation of everything is mandatory,
CYA. Micro-management galore... The items printed are not for personal use.
We are billers and raters. When we print out items they are for
documentation. Who did what for who when where and for how much. We have to
answer these questions and then when someone short pays an invoice we have to
have documentation for the same and to have additional information on who
obtained the said information would be beneficial. It also aids in the
management of the employees who aren't paying attention to their work. i.e.
They get busy, phone call delays them, 20 other pages were printed out,
someone moved the pages to the large stack of beside the printer and opps
they can't find it and they print it again... or they forget about what they
did. With in a week, in our office alone we have a stack almost the size of
a ream of paper. Collectively speaking through out the whole company this
adds up quickly. In a years time I am sure we will save some $ from spending
a little on toner on a page.

Are you really sure you'd want that on everything printed? Not very
professional looking.

--

JoAnn Paules
MVP Microsoft [Publisher]

~~~~~
How to ask a question
http://support.microsoft.com/KB/555375

I understand that... I am looking to reduce the amount of pages that are
printing at the same time identifying the printed pages... kind of like
the
line printed at the bottom of pages when you print from the net.
www.blah.blah.com type thing... or even where the page numbers are set.
But
to be able to print from any source and have the identifying username on
the
page. Thank you for the comment.

 

[JoAnn Paules]

I have no idea if it *can* be done. It just sounds like a really bad idea.

--
JoAnn Paules
MVP Microsoft [Publisher]

~~~~~
How to ask a question
http://support.microsoft.com/KB/555375

The short of it, yes I do. How is it possible? This is only for the
"community printer" not the personal printers that are on each of the
supervisor and managers desks/offices. We are a logistics company for LTL
and TL freight. You do not have to read the following... it is a long
ranting about the office I work in.

I work in an environment where documentation of everything is mandatory,
CYA. Micro-management galore... The items printed are not for personal
use.
We are billers and raters. When we print out items they are for
documentation. Who did what for who when where and for how much. We have
to
answer these questions and then when someone short pays an invoice we have
to
have documentation for the same and to have additional information on who
obtained the said information would be beneficial. It also aids in the
management of the employees who aren't paying attention to their work.
i.e.
They get busy, phone call delays them, 20 other pages were printed out,
someone moved the pages to the large stack of beside the printer and opps
they can't find it and they print it again... or they forget about what
they
did. With in a week, in our office alone we have a stack almost the size
of
a ream of paper. Collectively speaking through out the whole company this
adds up quickly. In a years time I am sure we will save some $ from
spending
a little on toner on a page.

Are you really sure you'd want that on everything printed? Not very
professional looking.

--

JoAnn Paules
MVP Microsoft [Publisher]

~~~~~
How to ask a question
http://support.microsoft.com/KB/555375

I understand that... I am looking to reduce the amount of pages that are
printing at the same time identifying the printed pages... kind of like
the
line printed at the bottom of pages when you print from the net.
www.blah.blah.com type thing... or even where the page numbers are set.
But
to be able to print from any source and have the identifying username
on
the
page. Thank you for the comment.

:

Printer folder, right-click your printer, properties, Advanced tab,
separator
page button.

--
Mary Sauer MSFT MVP
http://office.microsoft.com/
http://msauer.mvps.org/
news://msnews.microsoft.com

I am trying to identify pages printed from a community printer. We
have
approximately 40 people printing to the same printer. Is it
possible
to have
the user name, which is viewable when it is qued for printing, print
on
the
page. As to identify each page. We are having a lot of waste and
trying to
manage 40 people's printing is ridiculous. Looking for some help.
Windows
XP Professional, ver 2002 Service Pack 2. HP LaserJet 4200 PCL 5e

 

[SScottyy]

I would like to ask you not to refer to my idea as "a really bad idea". Is
it possible for you to forward this on to someone who does know how to get
this accomplished and let us decide whether or not it is a viable solution
for our workplace?

I have no idea if it *can* be done. It just sounds like a really bad idea.

--
JoAnn Paules
MVP Microsoft [Publisher]

~~~~~
How to ask a question
http://support.microsoft.com/KB/555375

The short of it, yes I do. How is it possible? This is only for the
"community printer" not the personal printers that are on each of the
supervisor and managers desks/offices. We are a logistics company for LTL
and TL freight. You do not have to read the following... it is a long
ranting about the office I work in.

I work in an environment where documentation of everything is mandatory,
CYA. Micro-management galore... The items printed are not for personal
use.
We are billers and raters. When we print out items they are for
documentation. Who did what for who when where and for how much. We have
to
answer these questions and then when someone short pays an invoice we have
to
have documentation for the same and to have additional information on who
obtained the said information would be beneficial. It also aids in the
management of the employees who aren't paying attention to their work.
i.e.
They get busy, phone call delays them, 20 other pages were printed out,
someone moved the pages to the large stack of beside the printer and opps
they can't find it and they print it again... or they forget about what
they
did. With in a week, in our office alone we have a stack almost the size
of
a ream of paper. Collectively speaking through out the whole company this
adds up quickly. In a years time I am sure we will save some $ from
spending
a little on toner on a page.

Are you really sure you'd want that on everything printed? Not very
professional looking.

--

JoAnn Paules
MVP Microsoft [Publisher]

~~~~~
How to ask a question
http://support.microsoft.com/KB/555375


I understand that... I am looking to reduce the amount of pages that are
printing at the same time identifying the printed pages... kind of like
the
line printed at the bottom of pages when you print from the net.
www.blah.blah.com type thing... or even where the page numbers are set.
But
to be able to print from any source and have the identifying username
on
the
page. Thank you for the comment.

:

Printer folder, right-click your printer, properties, Advanced tab,
separator
page button.

--
Mary Sauer MSFT MVP
http://office.microsoft.com/
http://msauer.mvps.org/
news://msnews.microsoft.com

I am trying to identify pages printed from a community printer. We
have
approximately 40 people printing to the same printer. Is it
possible
to have
the user name, which is viewable when it is qued for printing, print
on
the
page. As to identify each page. We are having a lot of waste and
trying to
manage 40 people's printing is ridiculous. Looking for some help.
Windows
XP Professional, ver 2002 Service Pack 2. HP LaserJet 4200 PCL 5e

 

[JoAnn Paules]

I have no points of contact who could help with that. You could try the
applicable version of Windows newsgroup or even ask the tech support folks
at your printer manufacturer.

--
JoAnn Paules
MVP Microsoft [Publisher]

~~~~~
How to ask a question
http://support.microsoft.com/KB/555375

I would like to ask you not to refer to my idea as "a really bad idea". Is
it possible for you to forward this on to someone who does know how to get
this accomplished and let us decide whether or not it is a viable solution
for our workplace?

I have no idea if it *can* be done. It just sounds like a really bad
idea.

--
JoAnn Paules
MVP Microsoft [Publisher]

~~~~~
How to ask a question
http://support.microsoft.com/KB/555375

The short of it, yes I do. How is it possible? This is only for the
"community printer" not the personal printers that are on each of the
supervisor and managers desks/offices. We are a logistics company for
LTL
and TL freight. You do not have to read the following... it is a long
ranting about the office I work in.

I work in an environment where documentation of everything is
mandatory,
CYA. Micro-management galore... The items printed are not for personal
use.
We are billers and raters. When we print out items they are for
documentation. Who did what for who when where and for how much. We
have
to
answer these questions and then when someone short pays an invoice we
have
to
have documentation for the same and to have additional information on
who
obtained the said information would be beneficial. It also aids in the
management of the employees who aren't paying attention to their work.
i.e.
They get busy, phone call delays them, 20 other pages were printed out,
someone moved the pages to the large stack of beside the printer and
opps
they can't find it and they print it again... or they forget about what
they
did. With in a week, in our office alone we have a stack almost the
size
of
a ream of paper. Collectively speaking through out the whole company
this
adds up quickly. In a years time I am sure we will save some $ from
spending
a little on toner on a page.

:

Are you really sure you'd want that on everything printed? Not very
professional looking.

--

JoAnn Paules
MVP Microsoft [Publisher]

~~~~~
How to ask a question
http://support.microsoft.com/KB/555375


I understand that... I am looking to reduce the amount of pages that
are
printing at the same time identifying the printed pages... kind of
like
the
line printed at the bottom of pages when you print from the net.
www.blah.blah.com type thing... or even where the page numbers are
set.
But
to be able to print from any source and have the identifying
username
on
the
page. Thank you for the comment.

:

Printer folder, right-click your printer, properties, Advanced tab,
separator
page button.

--
Mary Sauer MSFT MVP
http://office.microsoft.com/
http://msauer.mvps.org/
news://msnews.microsoft.com

I am trying to identify pages printed from a community printer.
We
have
approximately 40 people printing to the same printer. Is it
possible
to have
the user name, which is viewable when it is qued for printing,
print
on
the
page. As to identify each page. We are having a lot of waste
and
trying to
manage 40 people's printing is ridiculous. Looking for some
help.
Windows
XP Professional, ver 2002 Service Pack 2. HP LaserJet 4200 PCL
5e

 

[SScottyy]

Is there not a supervisor, manager, department head, or someone you are
working beside that knows someone who can direct me to the correct place to
go other than another discussion group? There are at least 1000 people
working in the building I am in right now and we have offices all over the
world. You should know one person who would have an idea of who to go to...
Bill Gates ? ?

I have no points of contact who could help with that. You could try the
applicable version of Windows newsgroup or even ask the tech support folks
at your printer manufacturer.

--
JoAnn Paules
MVP Microsoft [Publisher]

~~~~~
How to ask a question
http://support.microsoft.com/KB/555375

I would like to ask you not to refer to my idea as "a really bad idea". Is
it possible for you to forward this on to someone who does know how to get
this accomplished and let us decide whether or not it is a viable solution
for our workplace?

I have no idea if it *can* be done. It just sounds like a really bad
idea.

--
JoAnn Paules
MVP Microsoft [Publisher]

~~~~~
How to ask a question
http://support.microsoft.com/KB/555375


The short of it, yes I do. How is it possible? This is only for the
"community printer" not the personal printers that are on each of the
supervisor and managers desks/offices. We are a logistics company for
LTL
and TL freight. You do not have to read the following... it is a long
ranting about the office I work in.

I work in an environment where documentation of everything is
mandatory,
CYA. Micro-management galore... The items printed are not for personal
use.
We are billers and raters. When we print out items they are for
documentation. Who did what for who when where and for how much. We
have
to
answer these questions and then when someone short pays an invoice we
have
to
have documentation for the same and to have additional information on
who
obtained the said information would be beneficial. It also aids in the
management of the employees who aren't paying attention to their work.
i.e.
They get busy, phone call delays them, 20 other pages were printed out,
someone moved the pages to the large stack of beside the printer and
opps
they can't find it and they print it again... or they forget about what
they
did. With in a week, in our office alone we have a stack almost the
size
of
a ream of paper. Collectively speaking through out the whole company
this
adds up quickly. In a years time I am sure we will save some $ from
spending
a little on toner on a page.

:

Are you really sure you'd want that on everything printed? Not very
professional looking.

--

JoAnn Paules
MVP Microsoft [Publisher]

~~~~~
How to ask a question
http://support.microsoft.com/KB/555375


I understand that... I am looking to reduce the amount of pages that
are
printing at the same time identifying the printed pages... kind of
like
the
line printed at the bottom of pages when you print from the net.
www.blah.blah.com type thing... or even where the page numbers are
set.
But
to be able to print from any source and have the identifying
username
on
the
page. Thank you for the comment.

:

Printer folder, right-click your printer, properties, Advanced tab,
separator
page button.

--
Mary Sauer MSFT MVP
http://office.microsoft.com/
http://msauer.mvps.org/
news://msnews.microsoft.com

I am trying to identify pages printed from a community printer.
We
have
approximately 40 people printing to the same printer. Is it
possible
to have
the user name, which is viewable when it is qued for printing,
print
on
the
page. As to identify each page. We are having a lot of waste
and
trying to
manage 40 people's printing is ridiculous. Looking for some
help.
Windows
XP Professional, ver 2002 Service Pack 2. HP LaserJet 4200 PCL
5e

 

[JoAnn Paules]

Like I said, I have no points of contact. None, nada. I don't work for
Microsoft. MVPs are volunteers and we cannot be employed by Microsoft. And
believe me, the people I work with know squat about these things. They
aren't computer users.

Good luck finding Bill's email address.

--

JoAnn Paules
MVP Microsoft [Publisher]

~~~~~
How to ask a question
http://support.microsoft.com/KB/555375

Is there not a supervisor, manager, department head, or someone you are
working beside that knows someone who can direct me to the correct place
to
go other than another discussion group? There are at least 1000 people
working in the building I am in right now and we have offices all over the
world. You should know one person who would have an idea of who to go
to...
Bill Gates ? ?

I have no points of contact who could help with that. You could try the
applicable version of Windows newsgroup or even ask the tech support
folks
at your printer manufacturer.

--
JoAnn Paules
MVP Microsoft [Publisher]

~~~~~
How to ask a question
http://support.microsoft.com/KB/555375

I would like to ask you not to refer to my idea as "a really bad idea".
Is
it possible for you to forward this on to someone who does know how to
get
this accomplished and let us decide whether or not it is a viable
solution
for our workplace?

:

I have no idea if it *can* be done. It just sounds like a really bad
idea.

--
JoAnn Paules
MVP Microsoft [Publisher]

~~~~~
How to ask a question
http://support.microsoft.com/KB/555375


The short of it, yes I do. How is it possible? This is only for
the
"community printer" not the personal printers that are on each of
the
supervisor and managers desks/offices. We are a logistics company
for
LTL
and TL freight. You do not have to read the following... it is a
long
ranting about the office I work in.

I work in an environment where documentation of everything is
mandatory,
CYA. Micro-management galore... The items printed are not for
personal
use.
We are billers and raters. When we print out items they are for
documentation. Who did what for who when where and for how much.
We
have
to
answer these questions and then when someone short pays an invoice
we
have
to
have documentation for the same and to have additional information
on
who
obtained the said information would be beneficial. It also aids in
the
management of the employees who aren't paying attention to their
work.
i.e.
They get busy, phone call delays them, 20 other pages were printed
out,
someone moved the pages to the large stack of beside the printer and
opps
they can't find it and they print it again... or they forget about
what
they
did. With in a week, in our office alone we have a stack almost the
size
of
a ream of paper. Collectively speaking through out the whole
company
this
adds up quickly. In a years time I am sure we will save some $ from
spending
a little on toner on a page.

:

Are you really sure you'd want that on everything printed? Not very
professional looking.

--

JoAnn Paules
MVP Microsoft [Publisher]

~~~~~
How to ask a question
http://support.microsoft.com/KB/555375


I understand that... I am looking to reduce the amount of pages
that
are
printing at the same time identifying the printed pages... kind
of
like
the
line printed at the bottom of pages when you print from the net.
www.blah.blah.com type thing... or even where the page numbers
are
set.
But
to be able to print from any source and have the identifying
username
on
the
page. Thank you for the comment.

:

Printer folder, right-click your printer, properties, Advanced
tab,
separator
page button.

--
Mary Sauer MSFT MVP
http://office.microsoft.com/
http://msauer.mvps.org/
news://msnews.microsoft.com

I am trying to identify pages printed from a community printer.
We
have
approximately 40 people printing to the same printer. Is it
possible
to have
the user name, which is viewable when it is qued for printing,
print
on
the
page. As to identify each page. We are having a lot of waste
and
trying to
manage 40 people's printing is ridiculous. Looking for some
help.
Windows
XP Professional, ver 2002 Service Pack 2. HP LaserJet 4200
PCL
5e

 

[Bob Buckland ?:-\)]

Hi Scotty,

You can add header footer information when the pages are processed through an application, whether Word, Excel or in your example
Internet Explorer as those apps are composing the printed page for you.

If the application you are using to create the documents does not include that capability, there are printer utilities available
with some printers and 3rd party prin manager products that can process the work/document flow that goes to a printer and that
software may have the ability to add/overlay a document with the information, but it can sometimes shrink the pages, as happens when
you have a header on incoming faxes, for example.

There are also 'virtual printers' (3rd party software) which print to PDF or other file format, and add the header at that time and
some of those then allow the print job to then be spooled to the printer of choice for actual printing by monitoring a folder that
is 'printed to' of a formed document. Basically the virtual printer would be the one selected as the 'community' printer.

You may want to use the link below to check with the folks in the Windows XP Printing & Fax discussion group to see if they have any
suggestions on a specific product and you may also want to see what software is available with/for the specific printer model you
have that can be configured.

================I understand that... I am looking to reduce the amount of pages that are
printing at the same time identifying the printed pages... kind of like the line printed at the bottom of pages when you print from
the net.
www.blah.blah.com type thing... or even where the page numbers are set. But to be able to print from any source and have the
identifying username on the page. Thank you for the comment. >>
--
Please let us know if this has helped,

Bob Buckland ?
MS Office System Products MVP

LINKS
A. Specific newsgroup/discussion group mentioned in this message:
news://msnews.microsoft.com/microsoft.public.windowsxp.print_fax
or via browser:
http://microsoft.com/communities/newsgroups/en-us/?dg=microsoft.public.windowsxp.print_fax

B. MS Office Community discussion/newsgroups via Web Browser
http://microsoft.com/office/community/en-us/default.mspx
or
Microsoft hosted newsgroups via Outlook Express/newsreader
news://msnews.microsoft.com

 

[SScottyy]

well thank you for your time.

Like I said, I have no points of contact. None, nada. I don't work for
Microsoft. MVPs are volunteers and we cannot be employed by Microsoft. And
believe me, the people I work with know squat about these things. They
aren't computer users.

Good luck finding Bill's email address.

--

JoAnn Paules
MVP Microsoft [Publisher]

~~~~~
How to ask a question
http://support.microsoft.com/KB/555375

Is there not a supervisor, manager, department head, or someone you are
working beside that knows someone who can direct me to the correct place
to
go other than another discussion group? There are at least 1000 people
working in the building I am in right now and we have offices all over the
world. You should know one person who would have an idea of who to go
to...
Bill Gates ? ?

I have no points of contact who could help with that. You could try the
applicable version of Windows newsgroup or even ask the tech support
folks
at your printer manufacturer.

--
JoAnn Paules
MVP Microsoft [Publisher]

~~~~~
How to ask a question
http://support.microsoft.com/KB/555375


I would like to ask you not to refer to my idea as "a really bad idea".
Is
it possible for you to forward this on to someone who does know how to
get
this accomplished and let us decide whether or not it is a viable
solution
for our workplace?

:

I have no idea if it *can* be done. It just sounds like a really bad
idea.

--
JoAnn Paules
MVP Microsoft [Publisher]

~~~~~
How to ask a question
http://support.microsoft.com/KB/555375


The short of it, yes I do. How is it possible? This is only for
the
"community printer" not the personal printers that are on each of
the
supervisor and managers desks/offices. We are a logistics company
for
LTL
and TL freight. You do not have to read the following... it is a
long
ranting about the office I work in.

I work in an environment where documentation of everything is
mandatory,
CYA. Micro-management galore... The items printed are not for
personal
use.
We are billers and raters. When we print out items they are for
documentation. Who did what for who when where and for how much.
We
have
to
answer these questions and then when someone short pays an invoice
we
have
to
have documentation for the same and to have additional information
on
who
obtained the said information would be beneficial. It also aids in
the
management of the employees who aren't paying attention to their
work.
i.e.
They get busy, phone call delays them, 20 other pages were printed
out,
someone moved the pages to the large stack of beside the printer and
opps
they can't find it and they print it again... or they forget about
what
they
did. With in a week, in our office alone we have a stack almost the
size
of
a ream of paper. Collectively speaking through out the whole
company
this
adds up quickly. In a years time I am sure we will save some $ from
spending
a little on toner on a page.

:

Are you really sure you'd want that on everything printed? Not very
professional looking.

--

JoAnn Paules
MVP Microsoft [Publisher]

~~~~~
How to ask a question
http://support.microsoft.com/KB/555375


I understand that... I am looking to reduce the amount of pages
that
are
printing at the same time identifying the printed pages... kind
of
like
the
line printed at the bottom of pages when you print from the net.
www.blah.blah.com type thing... or even where the page numbers
are
set.
But
to be able to print from any source and have the identifying
username
on
the
page. Thank you for the comment.

:

Printer folder, right-click your printer, properties, Advanced
tab,
separator
page button.

--
Mary Sauer MSFT MVP
http://office.microsoft.com/
http://msauer.mvps.org/
news://msnews.microsoft.com

I am trying to identify pages printed from a community printer.
We
have
approximately 40 people printing to the same printer. Is it
possible
to have
the user name, which is viewable when it is qued for printing,
print
on
the
page. As to identify each page. We are having a lot of waste
and
trying to
manage 40 people's printing is ridiculous. Looking for some
help.
Windows
XP Professional, ver 2002 Service Pack 2. HP LaserJet 4200
PCL
5e