How do I make my task list work like it did in Groupwise?

[Liz]

My firm recently switched from Groupwise 7 to Outlook 2003. I was an avid
user of the task list in Groupwise and there are several features I loved
that I have yet to figure out in Outlook.

I don't want my tasks to appear on my list until I need them. It clutters
up the list to see tasks that I don't need to deal with for months.

I want all the tasks I have completed to be visible someplace, however not
on the list.

I want to be able to print my task list, in a list format, and see the notes
section. That is where all the good stuff is. It does me no good to just
see the subject line of the task.

I am a fairly adept user and can usually figure this stuff out. Please
help, I am getting frustrated!!!!

 

[Judy Gleeson \(MVP Outlook\)]

G'day Liz

Having taught people to use both products I know what you mean. The best
stuff in Outlook is well hidden. Here are a few tips for you. I hope
you'll feel better soon!

Turn on the Advanced toolbar.
Use the Field Chooser (from that toolbar) in the Tasks folder to show the
Fields you want to see.
Also try the Group By Box in the Tasks folder.

To see which Tasks you need to do each day go to the Calendar.
Turn on the TaskPad. (View | TaskPad)
Set it to show Active Tasks for Selected Days (View | TaskPad View etc)
When you make Tasks, the Start date determines when it will show up on the
TaskPad. (when you use Active Tasks for Selected Days Setting)

To make emails into Tasks (it was easier in GroupWise!!):
Right mouse drag an email from the Inbox to the Tasks Folder, release and
select Move here....

How's that for starters?

Regards

Judy Gleeson
MVP Outlook
Trainer and Consultant

There are various articles about using Outlook here: www.judygleeson.com
Canberra, Australia

 

[Brian Tillman]

I don't want my tasks to appear on my list until I need them. It
clutters up the list to see tasks that I don't need to deal with for
months.

I want all the tasks I have completed to be visible someplace,
however not on the list.

Try the Next Seven Days view or create a view that shows you only the tasks
you wish to see.

I want to be able to print my task list, in a list format, and see
the notes section. That is where all the good stuff is. It does me
no good to just see the subject line of the task.

If you notes are short, you could add the Notes field to the header line
with Field Chooser so that the notes appear in the task list. They'll print
then when you choose the Table style.